ScanzWiki - User contributions [en]

Kingdom Law - Awards

2025-12-08T23:43:37Z

Scott Campbell: /* Patents of {{Edit}}a{{/Edit}}rms */

{{ChapterInfo|Draft Kingdom Law Handbook|6|Awards}}
==Awards==
==={{Edit}}<del>Awards</del>{{/Edit}}===
===Source of {{Edit}}a{{/Edit}}wards===
#The Crown is the font of all awards.
#The sole power to bestow {{Edit}}p{{/Edit}}atents, {{Edit}}g{{/Edit}}rants and {{Edit}}a{{/Edit}}wards of {{Edit}}a{{/Edit}}rms rests with the Crown.
#The Crown hereby grants to the Coronet of each {{Edit}}p{{/Edit}}rincipality the right to offer {{Edit}}a{{/Edit}}wards of {{Edit}}a{{/Edit}}rms to subjects of the {{Edit}}p{{/Edit}}rincipality, and to offer a {{Edit}}p{{/Edit}}atent of {{Edit}}a{{/Edit}}rms with the title of Viscount or Viscountess to those who have served the {{Edit}}p{{/Edit}}rincipality in the capacity of Sovereign or Consort for a full reign.
#The Crown specifically reserves the right to grant {{Edit}}p{{/Edit}}atents and create {{Edit}}p{{/Edit}}eers for any other reason unto {{Edit}}t{{/Edit}}hemselves.

===Publication of {{Edit}}a{{/Edit}}wards===
#All bestowals of {{Edit}}a{{/Edit}}wards shall be proclaimed in {{Edit}}c{{/Edit}}ourt, or in some other public place at an event published in advance in Pegasus, to the Kingdom of Lochac at large.
#It is the responsibility of the Crown giving {{Edit}}a{{/Edit}}rms or other awards, to notify both the Crux Australis Herald and the {{Edit}}Kingdom {{/Edit}}Chronicler of the award, the date given, and the full name of the recipient within three months.
#The {{Edit}}o{{/Edit}}fficers will then ensure the information is added to the Order of Precedence and published in Pegasus.

===Signatures===
#The signatures of the Crown shall not be forged on any scroll or other document without express permission of the Crown.
#Signatures of previous Crowns may be forged on award scrolls after the end of {{Edit}}t{{/Edit}}heir reign, provided the signatures used are based on that used by that Crown during {{Edit}}t{{/Edit}}heir reign.
##For this purpose, a copy of the Crown's reign signature must be sent to the Provost of the College of Scribes during each reign, or supplied on request if {{Edit}}t{{/Edit}}heir reign has already ended.
##Any former {{Edit}}k{{/Edit}}ingdom or {{Edit}}p{{/Edit}}rincipality {{Edit}}r{{/Edit}}oyalty who are not readily contactable or who do not supply a reign signature on request may have {{Edit}}t{{/Edit}}heir name written at the bottom of an award scroll by the Provost of Scribes or the Provost's delegate.
==Order of {{Edit}}p{{/Edit}}recedence==
#The Order of {{Edit}}p{{/Edit}}recedence within Lochac is as follows:
##The Crown of Lochac
##The Royal Heirs of Lochac
##Current {{Edit}}t{{/Edit}}erritorial {{Edit}}b{{/Edit}}aronages, according to date of creation of the {{Edit}}b{{/Edit}}arony:
###Rowany
###Innilgard
###River Haven
###Aneala
###Stormhold
###Ynys Fawr
###Politarchopolis
###Southron Gaard
###Saint-Florian-de-la-rivière
###Ildhafn
###Mordenvale
###Krae Glas
##Current Great{{Edit}}<del>er</del>{{/Edit}} Officers of State:
###{{Edit}}Kingdom{{/Edit}} Seneschal
###Crux Australis Herald
###Earl Marshal
###Minister of Arts and Sciences
###Chancellor of the Exchequer
###{{Edit}}Kingdom{{/Edit}} Chronicler
###{{Edit}}Kingdom{{/Edit}} Chirurgeon
###{{Edit}}Kingdom{{/Edit}} Constable
###{{Edit}}Kingdom Chatelaine{{Edit}}
##Dukes and Duchesses
##Counts and Countesses
##Viscounts and Viscountesses
##Peers of the Realm
##Companions of the Order of the White Scarf and the Lochac Company of Archers
##Companions of the {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction, conferring a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, and those bearers of a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms without membership in an {{Edit}}o{{/Edit}}rder of {{Edit}}d{{/Edit}}istinction
##Court Barons and Baronesses
##Members of the armigerous {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement
##Those members of the populace holding an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms.
#Rank within the {{Edit}}o{{/Edit}}rders is determined solely by the date the award was given.
#For the territorial rulers, precedence is determined by the date of inauguration of the {{Edit}}t{{/Edit}}erritory to its current {{Edit}}g{{/Edit}}roup level.
#As per Section {{Edit}}<del>VI.12</del> 6.11.3 (Immigrant arms){{/Edit}}, precedence-bearing awards from other {{Edit}}k{{/Edit}}ingdoms carry an identical position of {{Edit}}p{{/Edit}}recedence to the corresponding Lochac award.
#Awards granted to a branch, guild or other organised group that carry precedence do not convey that precedence onto the individual members of that group.

==Royal {{Edit}}p{{/Edit}}eerages==
#The {{Edit}}r{{/Edit}}oyal {{Edit}}p{{/Edit}}eers, as defined in Corpora, are the Dukes and Duchesses, Counts and Countesses and Viscounts and Viscountesses.
#Royal {{Edit}}p{{/Edit}}eerages earned in the Kingdom of Lochac are accompanied by {{Edit}}p{{/Edit}}atents of {{Edit}}a{{/Edit}}rms.
#People receiving such {{Edit}}p{{/Edit}}atents shall be assumed to fulfil the basic requirements for the elevation to the {{Edit}}p{{/Edit}}eerage.
==Patents of {{Edit}}a{{/Edit}}rms==
#Bestowed peerages are the Order of Chivalry, the Order of the Laurel, the Order of the Pelican,{{Edit}}<del>and</del>{{/Edit}} the Order of Defense, {{Edit}}and the Order of the Mark, {{/Edit}}as defined in Corpora.
#Elevation to these {{Edit}}r{{/Edit}}ight {{Edit}}n{{/Edit}}oble {{Edit}}o{{/Edit}}rders shall convey a {{Edit}}p{{/Edit}}atent of {{Edit}}a{{/Edit}}rms.
#Membership in each of the bestowed {{Edit}}p{{/Edit}}eerage {{Edit}}o{{/Edit}}rders confers the same level of precedence.
#All members of the respective {{Edit}}o{{/Edit}}rders have the right to advise the Crown regarding selection of members for their {{Edit}}o{{/Edit}}rders, and no member may be excluded from a conclave convened for that purpose unless under sanctions by the Crown as described in Corpora{{Edit}}<del> X.A.2</del>'s section on sanctions. {{Comment}}X.A.2 is not the correct Corpora reference - that one is right of appeal to the Board. Potentially X.B?{{/Comment}} {{Comment}}adding a detailed cross reference to another document is embedding a maintenance requirement. "...section on sanctions." is probably specific enough.{{/Comment}}

==The {{Edit}}p{{/Edit}}olling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction==
===Overview===
#Polling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction in Lochac have the following characteristics:
##The selection of members of these {{Edit}}o{{/Edit}}rders will be at the pleasure of the Crown after consultation with the existing members of the respective {{Edit}}o{{/Edit}}rders.
##Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, if that person is not already a holder of a {{Edit}}g{{/Edit}}rant of {{Edit}}o{{/Edit}}rms.
##These {{Edit}}o{{/Edit}}rders are equal in precedence, and shall rank below the {{Edit}}p{{/Edit}}eerage and above the {{Edit}}g{{/Edit}}rant-level {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction
===Lochac Company of Archers===
#Membership of the Lochac Company of Archers {{Edit}}<del>shall be</del> has been{{/Edit}} bestowed by the Crown to those who have demonstrated high achievement, chivalry and service to the {{Edit}}k{{/Edit}}ingdom in the field of {{Edit}}<del>archery </del>missile weapons{{/Edit}}.
#{{Edit}}With the Order of the Mark opened as the pinnacle order of ranged pursuits, the Lochac Company of Archers is closed to new members and will no longer be polled by the Crown.{{/Edit}}
#{{Edit}}It shall be a recognised tradition in Lochac to address members of the company as "Captain".{{/Edit}}
#The duties of the members of this {{Edit}}c{{/Edit}}ompany {{Edit}}<del>shall be </del>are{{/Edit}} to promote and encourage their art within the Kingdom of Lochac.
#They are to advise the Earl Marshal and the {{Edit}}Kingdom{{/Edit}} Archery Marshal on, and do research into, aspects of the art of missile weapons including, but not limited to: combat standards, tactics, marshalling, training, period research, qualification and competition.

===Order of the White Scarf {{Edit}}of Lochac{{/Edit}}===
#Membership of the Order of the White Scarf of Lochac has been bestowed by the Crown upon those who have demonstrated high achievement, chivalry and service to the Kingdom in unarmoured (rapier) combat.
#With the Order of Defense opened as the pinnacle order of rapier combat, the Order of the White Scarf is closed to new members and will no longer be polled by the Crown.
#It shall be a recognised tradition in Lochac to address members of the Order as "Don" or "Doña".
===={{Edit}}<del>Duties</del>{{/Edit}} {{Comment}}Heading not needed, avoid numbering collision{{/Comment}}====
#The duties of the members of this {{Edit}}o{{/Edit}}rder are to promote and encourage their art within the Kingdom of Lochac.
#They are to advise the Earl Marshal and the {{Edit}}Kingdom{{/Edit}} Rapier Marshal on, and do research into, all aspects of the art of rapier combat including, but not limited to: combat standards, tactics, marshalling, training, period research, qualification and competition.
=={{Edit}}<del>The</del>{{/Edit}} Grant-level {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction==
===Overview===
#Alongside the {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, there shall be three {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction in Lochac, and they shall have the following common characteristics:
#Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, if that person is not already a holder of a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms.
#All bearers of {{Edit}}g{{/Edit}}rants of {{Edit}}a{{/Edit}}rms are entitled to be addressed as "The Honourable".
#The {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms and these {{Edit}}o{{/Edit}}rders are all equal in precedence, and shall rank below the {{Edit}}p{{/Edit}}olling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction and above the Court Barons and Baronesses.
===Grants of Arms===
#The Crown may bestow a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms to any individual whose substantial, unremitting, and excellent service or ability is of great value to the {{Edit}}k{{/Edit}}ingdom.
#*GUIDELINE: For example, holding the position of a territorial baronage for a term of four years or longer, or holding a Kingdom {{Edit}}O{{/Edit}}ffice for a full two-year term, and in either case performing its duties in an exemplary fashion.
===The Order of the Silver Pegasus===
#The Order of the Silver Pegasus may be given to those who have distinguished themselves over time by performing outstanding service.
#They shall also have demonstrated chivalry, courtesy and courtly behaviour.
===The Order of the Cockatrice===
#The Order of the Cockatrice may be given to those who have distinguished themselves over time by showing outstanding skill in the {{Edit}}a{{/Edit}}rts {{Edit}}<del>&</del>and s{{/Edit}}ciences.
#They shall also have demonstrated chivalry, courtesy and courtly behaviour.
===The Order of the Red Wyvern===
#The Order of the Red Wyvern may be given to those who have distinguished themselves over time by performing outstanding service and great prowess in the {{Edit}}m{{/Edit}}artial {{Edit}}a{{/Edit}}rts
#They shall also have demonstrated chivalry, courtesy, and courtly behaviour both on and off the field of combat.
#Such prowess can include skills in {{Edit}}a{{/Edit}}rmoured {{Edit}}c{{/Edit}}ombat, {{Edit}}a{{/Edit}}rchery, {{Edit}}r{{/Edit}}apier, the {{Edit}}e{{/Edit}}questrian {{Edit}}a{{/Edit}}rts, {{Edit}}s{{/Edit}}iege {{Edit}}w{{/Edit}}arfare, or {{Edit}}l{{/Edit}}eadership on the warfield.
==Court Baronies==
==={{Edit}}<del>Court Baronies</del>{{/Edit}} {{Comment}}Remove duplicate heading{{/Comment}}===
#The title of Court Baron or Court Baroness may be offered to those the Crown wishes to honour, for those whose contributions have enriched the {{Edit}}k{{/Edit}}ingdom in unique ways.
#This title carries with it an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms, and those entitled shall stand in precedence between holders of {{Edit}}g{{/Edit}}rants of {{Edit}}a{{/Edit}}rms and {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement.
#The title of Court Baron/Baroness may be used by all who attain this title.
#Court Barons and Baronesses are entitled to be addressed as "Your Excellency".
#GUIDELINE: Traditionally, this award is bestowed upon retiring territorial baronages. See also {{Comment}}VI.6.ii above.{{/Comment}}
==Orders of {{Edit}}a{{/Edit}}chievement==
===Overview===
#The Crown shall bestow membership to the armigerous {{Edit}}o{{/Edit}}rders to those they deem deserving.
#The {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement in Lochac shall have the following common characteristics:
#Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms, if those persons are not already armigerous.
#Members in these {{Edit}}o{{/Edit}}rders are entitled to be addressed by any of the titles deemed appropriate for this rank by the College of Arms.
#These {{Edit}}o{{/Edit}}rders are all equal in precedence, and shall rank below the Court Barons and Baronesses and above holders of an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms.
===The Order of the Golden Tear===
The Order of the Golden Tear may be bestowed upon those the Crown finds deserving of honour for substantial and considerate service to the {{Edit}}k{{/Edit}}ingdom.
===The Order of the Star and Lily===
The Order of the Star and Lily may be bestowed upon to those the Crown finds deserving of honour, for achievement in the arts and sciences.
===The Order of the Rapier===
The Order of the Rapier may be bestowed upon those the Crown finds deserving of honour, for achievement in the field of {{Edit}}r{{/Edit}}apier fighting.
===The Order of the Golden Sword===
The Order of the Golden Sword may be bestowed upon those the Crown finds deserving of honour, for achievement in the field of armoured combat.
===The Order of the Nock===
The Order of the Nock may be bestowed upon those the Crown finds deserving of honour, for achievement in the fields of archery and/or missile combat.
===The Miles Regni===
The Miles Regni (Soldier of the Kingdom) may be bestowed by the Crown to those who have supported the army of Lochac in any significant manner, including siege weapons and non{{Edit}}-{{/Edit}}contact participants.
===The Order of Prometheus===
The Order of Prometheus may be bestowed upon those the Crown finds deserving of honour for excellence in teaching.
===The Order of Hector===
The Order of Hector may be bestowed upon those the Crown finds deserving of honour for excellence in equestrian activities.
===The Lochac Order of Grace===
The Lochac Order of Grace may only be awarded once per reign to that person the {{Edit}}<del>Queen</del> Consort{{/Edit}} regards as having displayed exceptional courtesy.
===The Order of the Golden Poyntel===
The Order of the Golden Poyntel may be bestowed upon those the Crown finds deserving of honour, for achievement in the {{Edit}}s{{/Edit}}cribal {{Edit}}a{{/Edit}}rts for the Lochac College of Scribes.
===The Order of the Vox Coronae===
The Order of the Vox Coronae may be bestowed upon those the Crown finds deserving of honour, for excellence and sustained service in voice and silent heraldry.
==Award of Arms==
#The Crown shall bestow an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms to those individuals who they deem deserving of recognition for their various achievements.
#Gentles granted an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms are entitled to be addressed by any of the titles deemed appropriate for this rank by the College of Arms.
#They shall rank below the armigerous {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement and above the non-armigerous {{Edit}}o{{/Edit}}rders.
#This award shall have the effect of converting devices, previously registered with the College of Heralds, to {{Edit}}a{{/Edit}}rms, and of directing those who have not yet registered armoury to design and register {{Edit}}a{{/Edit}}rms.
==Non-{{Edit}}a{{/Edit}}rmigerous {{Edit}}o{{/Edit}}rders==
#In addition to the armigerous {{Edit}}o{{/Edit}}rders, the Crown may create {{Edit}}o{{/Edit}}rders that do not in themselves convey the right to bear arms, nor do they convey any rank in the {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence
#The awards granted by the Coronets of the former Principality of Lochac were non-armigerous.
#Those {{Edit}}o{{/Edit}}rders are now closed and membership of these orders does not convey rank:
##Order of the Roman Lilies
##Order of the Silver Tear
##Order of the Silver Nock
##Order of the Silver Rapier
##Order of the Silver Sword
===The Order of the Rowan===
The Order of the Rowan is given to those who have displayed exceptional and consistent grace and courtesy to all.
===The Order of the Silver Helm===
The Order of the Silver Helm is given to those combatants who consistently present a good looking and period appearance on the field.
===The Order of the Cross of Lochac===
The Order of the Cross of Lochac may be given to those who have performed service to the {{Edit}}k{{/Edit}}ingdom, but who are not citizens of Lochac.
===The Order of Taillefer===
The Order of Taillefer may be bestowed on those who by way of performance consistently entertain the populace of the {{Edit}}k{{/Edit}}ingdom.
===Royal {{Edit}}c{{/Edit}}yphers===
The Crown may create and award {{Edit}}r{{/Edit}}oyal {{Edit}}c{{/Edit}}yphers to those people who have been thoughtful and helpful to the Crown, or the King or Queen separately, during {{Edit}}t{{/Edit}}heir reign.
These may also be proclaimed as a King's Cypher or a Queen's Cypher.
===The Mouse Guard===
The Mouse Guard is given in recognition of the contribution given to our {{Edit}}k{{/Edit}}ingdom by children between the ages of 4 and 13 years.
===The Company of the Pride of Lochac===
The Pride of Lochac is given by the Crown to groups, such as households, who have as a group made noteworthy contribution to the {{Edit}}k{{/Edit}}ingdom.
===The Order of the Rose===
#The Order of the Rose comprises those who have served as Consort to the Sovereign, in the Kingdom of Lochac, or in the Principality of Lochac, as defined in Corpora.
#Members of this order are charged with supporting and assisting the Crown and {{Edit}}t{{/Edit}}heir Heirs, and encouraging chivalric and courteous behaviour among all members of the Society.
#The order shall be non-armigerous.
===The Order of the Coronaria===
#The Order of the Coronaria comprises those who have served Lochac as Viscountess or Vicereine before Lochac became a {{Edit}}k{{/Edit}}ingdom.
#Members of this order are charged with supporting and assisting the Crown and {{Edit}}t{{/Edit}}heir Heirs and encouraging chivalric and courteous behaviour among all members of the Society.
#The order shall be non-armigerous.
#There is no official token for the award.
===Augmentation of {{Edit}}a{{/Edit}}rms===
#An {{Edit}}a{{/Edit}}ugmentation of {{Edit}}a{{/Edit}}rms is a special and very rare honour.
#Given only a few times in the history of the {{Edit}}k{{/Edit}}ingdom, it entitles the recipient to register an addition or alteration to their {{Edit}}a{{/Edit}}rms in consultation with the awarding Crown.
#An {{Edit}}a{{/Edit}}ugmentation of {{Edit}}a{{/Edit}}rms may be granted to a group or individual at the discretion of the Crown.
#In the case of an individual, it would normally be for exceptional and/or prolonged service to the Kingdom of Lochac.
===The Order of the Catkin===
The Order of the Catkin is bestowed upon those who have consistently enhanced the game for families by providing children’s activities and spaces.
===Gratia Coronae===
The Gratia Coronae is a royal cypher and a token of thanks from the Crown for actions above and beyond for the {{Edit}}k{{/Edit}}ingdom and Knowne World during the COVID-19 {{Edit}}p{{/Edit}}andemic.
==Other {{Edit}}a{{/Edit}}wards==
===Baronial {{Edit}}a{{/Edit}}wards===
The {{Edit}}<del>Landed </del>territorial b{{/Edit}}aronages of each {{Edit}}b{{/Edit}}arony have the right to establish non-armigerous orders and awards to be recognized solely within the borders of their {{Edit}}b{{/Edit}}arony.
===Local {{Edit}}r{{/Edit}}ecognition===
#Groups that are not baronies may give local recognition without consultation with the Crown.
#These are not awards and carry no precedence.
===Immigrant {{Edit}}a{{/Edit}}rms===
#The Kingdom of Lochac recognizes the {{Edit}}a{{/Edit}}rms and {{Edit}}o{{/Edit}}rders awarded by other {{Edit}}k{{/Edit}}ingdoms of our Society.
#Armigers moving to Lochac will be placed on the Lochac {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence as though they had received the equivalent Lochac awards.

Kingdom Law - The Crown

2025-12-08T23:39:31Z

Scott Campbell: /* Crown Travel Fund */

{{ChapterInfo|Draft Kingdom Law Handbook|3|The Crown}}
Kingdom Law needs to be updated to account for changes to SCANZ's constitution
==Eligibility for {{Edit}}<del>the</del>{{/Edit}} Crown Tournament==
#Each combatant entering {{Edit}}<del>the</del>{{/Edit}} Crown Tournament, and their consort, must:
##{{Edit}}Be acceptable to the Committee of SCANZ and Board of SCA Ltd.{{/Edit}}
##{{Edit}}Not be disqualified from being an officer of a New Zealand incorporated society under section 47 of the Incorporated Societies Act 2022.{{/Edit}} {{Comment}}This is surely effectively contained in the previous "acceptable to the Committee..."?{{/Comment}}
##Be acceptable to the Crown.
##Be at least 18 years of age on the day of the Crown Tournament.
##Be current subscribing members of SCA Ltd or SCANZ at the time of the Crown Tournament.
###Membership must be maintained by the winner and their consort throughout their tenure as Royal Heirs and Crown.
###Positive confirmation of membership consists of:
####a valid membership card,
####listing as a current member in the {{Edit}}r{{/Edit}}egistry {{Edit}}d{{/Edit}}atabase,
####or receipt of online membership (as downloaded from the renewal website) plus proof that payment has been made in the form of a receipt for an electronic payment.
##Have actively participated in the Kingdom of Lochac for a satisfactory period of time as judged by the Crown of Lochac.
##*For example, the Crown may choose to ask entrants to share what Lochac events they have attended/participated in the 3 to 6 months prior to the tournament.
##Be able and willing to swear that should they win, they will attend their Coronation, the following Crown Tournament and the Coronation of their successors, and that they are willing and able to swear fealty to Lochac for the duration of their reign.
##Not be the current Sovereign or Consort of Lochac.
##Be able and willing, should they win, to obtain and maintain throughout their reign passports and any other necessary travel documents to ensure that they are free to travel to all parts of the {{Edit}}k{{/Edit}}ingdom.
#A person may only be fought for by one combatant in a Crown Tournament. Examples:
#*Person A may fight for Person B and Person B may also fight for Person A.
#*Person A may fight for Person B and Person B may fight for Person C.
#*Person A and Person B may NOT both fight for Person C.

==Succession==
===Failure to {{Edit}}a{{/Edit}}ttend Coronation===
#Should the Crown Prince and/or Princess, through no fault of {{Edit}}t{{/Edit}}heir own, be unable to attend {{Edit}}t{{/Edit}}heir Coronation, such steps as are necessary and acceptable to them and to the Crown shall be taken, that they may be crowned. {{Comment}}"Their" is only capitalised when using the full phrase of Their Majesties, for example. It's part of the title.{{/Comment}}
===Sovereign or Consort {{Edit}}u{{/Edit}}nable to reign by {{Edit}}c{{/Edit}}ause of {{Edit}}i{{/Edit}}llness or {{Edit}}d{{/Edit}}eath===
#If the Crown Prince or Princess becomes seriously ill or dies between the time of the Crown Tournament and {{Edit}}t{{/Edit}}heir investiture as Crown, the remaining Crown Prince or Princess may reign alone, vested with the full powers of the Crown.
===Crown Prince and/or Princess {{Edit}}u{{/Edit}}nwilling to reign===
#If the provisions of the previous subsection do not apply and the Crown Prince and/or Princess are unable or unwilling to start {{Edit}}t{{/Edit}}heir reign, the Council of the Purse shall make preparations for a Crown Tournament which shall be held at the beginning of the Coronation event or, if this date shall have passed, at the earliest date practicable.
#Entry into this {{Edit}}t{{/Edit}}ournament shall be restricted to those fighters and consorts who met the eligibility requirements listed in III.1 to enter the previous Crown Tournament and who remain eligible, except for the victor of the previous Crown Tournament, and {{Edit}}t{{/Edit}}heir consort who shall both be barred.
#The Crown retain the right to make {{Edit}}t{{/Edit}}heir acceptance of eligibility conditional on any further requirements.
#The winner and consort of this {{Edit}}t{{/Edit}}ournament shall be crowned immediately.
===Inability to {{Edit}}c{{/Edit}}omplete reign===
#Should either the Sovereign or Consort become unable or unwilling to complete {{Edit}}t{{/Edit}}heir reign, the other may continue to reign alone and shall {{Edit}}<del>contain</del> retain{{/Edit}} all the power of the Crown.

===The Regent===
#Should the Crown become unable or unwilling to complete {{Edit}}t{{/Edit}}heir reign, the Champion and Lord or Lady of Lochac shall be Regent, and shall have all the powers of the Crown with the exception that the Regents may not change the Laws or give out awards.
#The Regents may not fight or be fought for in the Crown {{Edit}}<del>Lists.</del> Tournament to find the next Crown.{{/Edit}}

==={{Edit}}<del>Duties of the Regent</del>{{/Edit}} {{Comment}}Heading not needed{{/Comment}}===
#If the Crown has abdicated without Heirs, the Regent shall crown the winner and consort of the next Crown Tournament as Sovereign and Consort immediately.
#If the Crown fails to complete {{Edit}}t{{/Edit}}heir reign after {{Edit}}t{{/Edit}}heir Heirs have been chosen, the Regent shall crown the Royal Heirs at the next scheduled Coronation event.
==Selecting the Crown==
#{{Edit}}The Sovereign is selected by being the winner of Crown Tournament, and the person they were competing for is selected as Consort.{{/Edit}} {{Comment}}Places no limit on what kind of tournament is chosen, though doesn't support champions, so would need amending for that{{/Comment}}
#{{Edit}}The Crown shall choose the tournament form by which their successors shall be chosen.{{/Edit}}
#{{Edit}}Combat used for Crown Tournaments must follow the Rules of the Lists, the requirements for arms and armour, and conventions of combat for the Kingdom of Lochac.{{/Edit}} {{Comment}}If combat is used (not specifying what kind), it's according to our kingdom rules (for that combat).{{/Comment}}
#{{Edit}}The standard list for Lochac Crown Tournaments is a double elimination tournament, but other lists, such as single elimination or round robin may be chosen.{{/Edit}} {{Comment}}Tournaments (of whatever type) are standardly double elimination, but there are other options. {{/Comment}}
#{{Edit}}Each competitor, by entering Crown Tournament, declares willingness to face all opponents{{/Edit}}. {{Comment}} Makes it not explicit to combat{{/Comment}}
#{{Edit}}The winner of the Crown Tournament, and their consort, shall be the Royal Heirs and bear the titles of Crown Prince and/or Crown Princess of Lochac.{{/Edit}}
#{{Edit}}Until their Coronation they shall have only such rights and duties as the Crown assigns to them.{{/Edit}}
#{{Edit}}The highest-ranked competitor in the Crown Tournament who is not the Crown or Consort shall bear the title of Champion of Lochac and their consort shall be called Lord or Lady of Lochac, for the duration of the reign of the winner of this tournament.{{/Edit}} {{Comment}}Not sure how this would need to be altered for champions, if an option>{{/Comment}}

==={{Edit}}<del>Conduct of Combat</del>{{/Edit}}===
{{Edit}}<del>The conduct of combat, Rules of the Lists, requirements of arms and armour, and rules concerning the use of horses shall be governed by the Conventions of Combat of the Kingdom of Lochac.</del>{{/Edit}}
==={{Edit}}<del>Tournament Form</del>{{/Edit}}===
{{Edit}}<del>The Crown shall choose the tournament form by which Their successors shall be chosen.</del>{{/Edit}}
==={{Edit}}<del>Standard List</del>{{/Edit}}===
{{Edit}}<del>The standard list for Lochac Crown tournaments is a double elimination list conducted in accordance with the guidelines given in the Kingdom Conventions of Combat.</del>{{/Edit}}{{Comment}}The Conventions of combat give no guidelines for double elimination tournaments.{{/Comment}}
==={{Edit}}<del>Entry in Crown lists</del>{{/Edit}}===
{{Edit}}<del>Candidates for the Crown must be eligible as defined in Article III Section 1. </del>{{/Edit}} {{Comment}}Already covered in eligibility for Crown Tournament{{/Comment}}

==={{Edit}}<del>Opponents</del>{{/Edit}}===
{{Edit}}<del>Each fighter by entering in the Crown Lists, declares willingness to fight all opponents in the Lists.</del>{{/Edit}} {{Comment}}Moved & made not specific to fighting{{/Comment}}

==={{Edit}}<del>Crown Prince and Princess</del>{{/Edit}}===
{{Edit}}<del>The winner of the Crown Tournament, and Their consort, shall bear the titles of Crown Prince and/or Crown Princess of Lochac. Until Their Coronation they shall have only such rights and duties as the Crown assigns to them.</del>{{/Edit}} {{Comment}}Moved{{/Comment}}
==={{Edit}}<del>Champion and Lord or Lady of Lochac</del>{{/Edit}}===
{{Edit}}<del>The highest-ranked fighter in the Crown Tournament who is not the Crown or Consort shall bear the title of Champion of Lochac and their consort shall be called Lord or Lady of Lochac, for the duration of the reign of the winner of this Tournament.</del>{{/Edit}} {{Comment}}Moved & made not specific to fighting{{/Comment}}

==Coronation==
==={{Edit}}<del>King and Queen</del>{{/Edit}} {{Comment}}Extra heading layer not required{{/Comment}}===
#At {{Edit}}t{{/Edit}}heir Coronation, the Royal Heirs of Lochac shall assume the titles of King and/or Queen and shall be vested with the full powers of the Crown.
==Crown Travel Fund==
#The Crown Travel Fund will reimburse the Crown's travel expenses up to an amount to be specified from time to time by the Council of the Purse.
#Such reimbursement will be made upon presentation of receipts to the Chancellor of the Exchequer.
#Details of the current policy can be found on the {{Edit}}Chancellor of the {{/Edit}}Exchequer's website. {{Comment}}Address?{{/Comment}} {{Comment}}perhaps "...can be found on the Exchequer's part of the kingdom website" would be specific enough and general enough?

Kingdom Law - The Crown

2025-12-08T23:35:10Z

Scott Campbell: /* Eligibility for {{Edit}}the{{/Edit}} Crown Tournament */

Main Page

2025-12-06T06:49:34Z

Scott Campbell: /* Amendments to constitution - SGM - Sunday 18 January 2026 */

=SCANZ wiki=
Rules and policies on this page are currently in draft, and are not the current rules and polices in effect. See sca.org.nz for our current rules and policies.

==SCANZ constitution==

=== '''Amendments to constitution - SGM - Sunday 18 January 2026''' ===
<blockquote>IRD has requested that we make some changes to our constitution to maintain our income tax deduction.
They have requested that we remove one clause:
;1.6.3: '''"''But SCANZ will not operate for the financial gain of members simply if SCANZ -'''''
:'''''<del>d. provides benefits to members or their families to alleviate hardship,</del>"'''''
We actually dispute its removal as it is provided for explicitly by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS246312.html s24 (1)(f) of the Incorporated Societies Act 2022]. We suspect the IRD staff member who made the request was not aware of its origin.
Unfortunately, communicating with IRD appears to be a very slow process and we are running out of time, so this SGM will be to approve removing that clause so that we can avoid any tax issues while negotiation happens. Should further discussions with IRD result in our not requiring its removal before the meeting, we will not vote on it. If (more likely) the IRD discussion runs on past 18 January, we vote to remove it, allowing for its possible later addition again.
IRD have also requested that we re-add one of our previously entrenched clauses that we had removed under the transitional provisions for being redundant - all incorporated societies must be not for profit by law, so we had considered that our clause of 1.7.1: "''Nothing in this constitution authorises SCANZ to do anything which contravenes or is inconsistent with the Act, any regulations made under the Act, or any other legislation.''" as covering the requirements for [https://www.legislation.govt.nz/act/public/2007/0097/latest/DLM1514157.html sDV8 of the Income Tax Act 2007]. However, IRD's internal policy requires us to add the following (we'll add it as [[Alterations|11.1.2 in Alterations to the constitution]], and renumber subsequent rules):
'''''"No addition to, deletion from or alteration of the organisation’s rules shall be made which would allow personal financial gain to any individuals. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document."'''''
(sigh)
</blockquote>
===Updated 2025===
SCANZ was required to update its rules of incorporation to bring them into line with the new legislation for incorporated societies.
The Act provided for us to entirely replace our rules with a new constitution in this situation, allowing us to remove entrenched clauses, that we otherwise couldn't change.
The Companies Office very helpfully produced a [https://isb.companiesoffice.govt.nz/constitutionbuilder/startscreen Constitution Builder] to assist societies in creating compliant constitutions, and this was used to create this new constitution.
Information that was still relevant and lawful from our previous rules was included in this new constitution, but we had to make some changes to become compliant with the new legislation. You can see where all the changes have come from [https://docs.google.com/spreadsheets/d/1I_ms-spFUxT22rl4HmfzswdzFwPRqsw2/edit?usp=sharing&ouid=101218701711544619328&rtpof=true&sd=true here]

#[[Introductory rules|Introductory rules]]
#[[Members|Members]]
#[[General meetings|General meetings]]
#[[Committee|Committee]]
#[[Committee meetings|Committee meetings]]
#[[Officers|Officers]]
#[[Records|Records]]
#[[Finances|Finances]]
#[[Dispute resolution|Dispute resolution]]
#[[Liquidation and removal from the register|Liquidation and removal from the register]]
#[[Alterations|Alterations to the constitution]]
#[[Other|Other]]

==Official events==
*[[Official events]]
==Officerness==
*[[Inc Soc officers|Officers of Incorporated Societies]] - Who's an officer of the society (in the Inc Soc sense)
*[[Officer exclusions| Officer exclusions]] - Why can't someone have these two roles? Work in progress.

Main Page

2025-12-06T04:54:27Z

Scott Campbell: /* Amendments to constitution - SGM - Sunday 18 January 2026 */

=SCANZ wiki=
Rules and policies on this page are currently in draft, and are not the current rules and polices in effect. See sca.org.nz for our current rules and policies.

==SCANZ constitution==

=== '''Amendments to constitution - SGM - Sunday 18 January 2026''' ===
<blockquote>IRD has requested that we make some changes to our constitution to maintain our income tax deduction.
They have requested that we remove one clause:
;1.6.3: '''"''But SCANZ will not operate for the financial gain of members simply if SCANZ -'''''
:'''''<del>d. provides benefits to members or their families to alleviate hardship,</del>"'''''
We actually dispute its removal as it is provided for explicitly by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS246312.html s24 (1)(f) of the Incorporated Societies Act 2022]. We suspect the staff member who made the request was not aware of its origin.
Unfortunately, communicating with IRD appears to be a very slow process and we are running out of time, so this SGM will be to approve removing that clause so that we can avoid any tax issues while negotiation happens. Should further discussions with IRD result in our not requiring its removal before the meeting, we will not vote on it. If (more likely) the IRD discussion runs on past 18 January, we vote to remove it, allowing for its possible later addition again.
IRD have also requested that we re-add one of our previously entrenched clauses that we had removed under the transitional provisions for being redundant - all incorporated societies must be not for profit by law, so we had considered that our clause of 1.7.1: "''Nothing in this constitution authorises SCANZ to do anything which contravenes or is inconsistent with the Act, any regulations made under the Act, or any other legislation.''" as covering the requirements for [https://www.legislation.govt.nz/act/public/2007/0097/latest/DLM1514157.html sDV8 of the Income Tax Act 2007]. However, IRD's internal policy requires us to add the following (we'll add it as [[Alterations|11.1.2 in Alterations to the constitution]], and renumber subsequent rules):
'''''"No addition to, deletion from or alteration of the organisation’s rules shall be made which would allow personal financial gain to any individuals. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document."'''''
(sigh)
</blockquote>
===Updated 2025===
SCANZ was required to update its rules of incorporation to bring them into line with the new legislation for incorporated societies.
The Act provided for us to entirely replace our rules with a new constitution in this situation, allowing us to remove entrenched clauses, that we otherwise couldn't change.
The Companies Office very helpfully produced a [https://isb.companiesoffice.govt.nz/constitutionbuilder/startscreen Constitution Builder] to assist societies in creating compliant constitutions, and this was used to create this new constitution.
Information that was still relevant and lawful from our previous rules was included in this new constitution, but we had to make some changes to become compliant with the new legislation. You can see where all the changes have come from [https://docs.google.com/spreadsheets/d/1I_ms-spFUxT22rl4HmfzswdzFwPRqsw2/edit?usp=sharing&ouid=101218701711544619328&rtpof=true&sd=true here]

#[[Introductory rules|Introductory rules]]
#[[Members|Members]]
#[[General meetings|General meetings]]
#[[Committee|Committee]]
#[[Committee meetings|Committee meetings]]
#[[Officers|Officers]]
#[[Records|Records]]
#[[Finances|Finances]]
#[[Dispute resolution|Dispute resolution]]
#[[Liquidation and removal from the register|Liquidation and removal from the register]]
#[[Alterations|Alterations to the constitution]]
#[[Other|Other]]

==Official events==
*[[Official events]]
==Officerness==
*[[Inc Soc officers|Officers of Incorporated Societies]] - Who's an officer of the society (in the Inc Soc sense)
*[[Officer exclusions| Officer exclusions]] - Why can't someone have these two roles? Work in progress.

Main Page

2025-12-06T04:50:13Z

Scott Campbell: /* Updated 2025 */

=SCANZ wiki=
Rules and policies on this page are currently in draft, and are not the current rules and polices in effect. See sca.org.nz for our current rules and policies.

==SCANZ constitution==

=== '''Amendments to constitution - SGM - Sunday 18 January 2026''' ===
<blockquote>IRD has requested that we make some changes to our constitution to maintain our income tax deduction.
They have requested that we remove one clause:
;1.6.3: '''"''But SCANZ will not operate for the financial gain of members simply if SCANZ -'''''
:'''''<del>d. provides benefits to members or their families to alleviate hardship,</del>"'''''
We actually dispute its removal as it is provided for explicitly by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS246312.html s24 (1)(f) of the Incorporated Societies Act 2022]. We suspect the staff member who made the request was not aware of its origin.
Unfortunately, communicating with IRD appears to be a very slow process and we are running out of time, so this SGM will be to approve removing that clause. Should further discussions with IRD result in not requiring its removal before the meeting, we will not vote on it, and if after, we may request its addition.
IRD have also requested that we re-add one of our previously entrenched clauses that we had removed under the transitional provisions for being redundant - all incorporated societies must be not for profit by law, so we had considered that our clause of 1.7.1: "''Nothing in this constitution authorises SCANZ to do anything which contravenes or is inconsistent with the Act, any regulations made under the Act, or any other legislation.''" as covering the requirements for [https://www.legislation.govt.nz/act/public/2007/0097/latest/DLM1514157.html sDV8 of the Income Tax Act 2007]. However, IRD's internal policy requires us to add the following, (we'll add it as [[Alterations|11.1.2 in Alterations to the constitution]], and renumber subsequent rules.)
'''''"No addition to, deletion from or alteration of the organisation’s rules shall be made which would allow personal financial gain to any individuals. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document."'''''
</blockquote>
===Updated 2025===
SCANZ was required to update its rules of incorporation to bring them into line with the new legislation for incorporated societies.
The Act provided for us to entirely replace our rules with a new constitution in this situation, allowing us to remove entrenched clauses, that we otherwise couldn't change.
The Companies Office very helpfully produced a [https://isb.companiesoffice.govt.nz/constitutionbuilder/startscreen Constitution Builder] to assist societies in creating compliant constitutions, and this was used to create this new constitution.
Information that was still relevant and lawful from our previous rules was included in this new constitution, but we had to make some changes to become compliant with the new legislation. You can see where all the changes have come from [https://docs.google.com/spreadsheets/d/1I_ms-spFUxT22rl4HmfzswdzFwPRqsw2/edit?usp=sharing&ouid=101218701711544619328&rtpof=true&sd=true here]

#[[Introductory rules|Introductory rules]]
#[[Members|Members]]
#[[General meetings|General meetings]]
#[[Committee|Committee]]
#[[Committee meetings|Committee meetings]]
#[[Officers|Officers]]
#[[Records|Records]]
#[[Finances|Finances]]
#[[Dispute resolution|Dispute resolution]]
#[[Liquidation and removal from the register|Liquidation and removal from the register]]
#[[Alterations|Alterations to the constitution]]
#[[Other|Other]]

==Official events==
*[[Official events]]
==Officerness==
*[[Inc Soc officers|Officers of Incorporated Societies]] - Who's an officer of the society (in the Inc Soc sense)
*[[Officer exclusions| Officer exclusions]] - Why can't someone have these two roles? Work in progress.

Inc Soc officers

2025-12-06T04:49:22Z

Scott Campbell: /* Officers of incorporated societies */

=Officers of incorporated societies=
The new Incorporated Society Act 2022 has broadened the scope of who is legally considered an officer of an incorporated society:
:"''a natural person occupying a position in the society that allows the person to exercise significant influence over the management or administration of the society (for example, a treasurer or a chief executive);"''
Some roles are explicitly mentioned as being officers:
*'''Committee members'''
*'''Treasurer''' (and, since NZ '''reeves''' are branch treasurers, this means them too.)
The exclusions from being an officer under the Incorporated Societies Act are aimed primarily at preventing financial impropriety/fraud/dishonesty, so it makes sense that the roles that are able to make decisions on or execute financial transactions are subject to the exclusions. This includes:
*The '''Council of the Purse''' - They decide on expenditure of SCANZ funds that are allocated to kingdom-level purchases. They also determine which groups will host Crown events, which can have significant financial impact on a group. The Council of the Purse includes:
**'''The Crown'''
**The '''Kingdom Seneschal'''
**The '''Chancellor of the Exchequer''' and their '''deputy'''
*'''Group Seneschals''' - can enter into agreements that commit SCANZ funds.
Some roles are included because of their influence:
*'''Baron''' and/or '''Baroness''' of an NZ barony - have potential for long-term influence over their group, via their pastoral care duties over many years.
*The Crown, due to their ability to appoint people who are officers (already included as part of the Council of the Purse).
*The Kingdom Seneschal also has significant influence during their tenure, and appoints other officer holders (already included as part of the Council of the Purse).

Functionally, being a SCANZ Officer requires any candidates for these roles to fill in [https://is-register.companiesoffice.govt.nz/assets/incorporated-societies/2022-act/template-is22-cco-officer-consent-and-certificate.pdf this form] and return it to the SCANZ secretary. If you are actually appointed to the role, the SCANZ registrar will add your details to our Incorporated Societies Register with the Registrar of Incorporated Societies. You will be removed from the Register when your term ends.
These requirements may prevent some people from holding these offices.
Obviously, we are not interested in registering every A&S officer or marshal, so the list has been carefully chosen and trimmed as much as we think is defensible. Other roles we generally consider to be officers in the kingdom are carefully '''not''' referred to as SCANZ Officers in our constitution.
Officers of SCANZ are covered by our Associations Liability insurance to protect them from the costs of mounting a legal defence, as well as any damages awarded while carrying out their duties.

Main Page

2025-12-06T04:36:21Z

Scott Campbell: /* SCANZ constitution */

=SCANZ wiki=
Rules and policies on this page are currently in draft, and are not the current rules and polices in effect. See sca.org.nz for our current rules and policies.

==SCANZ constitution==
<blockquote>'''Amendments to constitution - SGM - Sunday 18 January 2026'''
IRD has requested that we make some changes to our constitution to maintain our income tax deduction.
They have requested that we remove one clause:
;1.6.3: '''"''But SCANZ will not operate for the financial gain of members simply if SCANZ -'''''
:'''''<del>d. provides benefits to members or their families to alleviate hardship,</del>"'''''
We actually dispute its removal as it is provided for explicitly by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS246312.html s24 (1)(f) of the Incorporated Societies Act 2022]. We suspect the staff member who made the request was not aware of its origin.
Unfortunately, communicating with IRD appears to be a very slow process and we are running out of time, so this SGM will be to approve removing that clause. Should further discussions with IRD result in not requiring its removal before the meeting, we will not vote on it, and if after, we may request its addition.
IRD have also requested that we re-add one of our previously entrenched clauses that we had removed under the transitional provisions for being redundant - all incorporated societies must be not for profit by law, so we had considered that our clause of 1.7.1: "''Nothing in this constitution authorises SCANZ to do anything which contravenes or is inconsistent with the Act, any regulations made under the Act, or any other legislation.''" as covering the requirements for [https://www.legislation.govt.nz/act/public/2007/0097/latest/DLM1514157.html sDV8 of the Income Tax Act 2007]. However, IRD's internal policy requires us to add the following, (we'll add it as [[Alterations|11.1.2 in Alterations to the constitution]], and renumber subsequent rules.)
'''''"No addition to, deletion from or alteration of the organisation’s rules shall be made which would allow personal financial gain to any individuals. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document."'''''
</blockquote>
===Updated 2025===
SCANZ was required to update its rules of incorporation to bring them into line with the new legislation for incorporated societies.
The Act provided for us to entirely replace our rules with a new constitution in this situation, allowing us to remove entrenched clauses, that we otherwise couldn't change.
The Companies Office very helpfully produced a [https://isb.companiesoffice.govt.nz/constitutionbuilder/startscreen Constitution Builder] to assist societies in creating compliant constitutions, and this was used to create this new constitution.
Information that was still relevant and lawful from our previous rules was included in this new constitution, but we had to make some changes to become compliant with the new legislation. You can see where all the changes have come from [https://docs.google.com/spreadsheets/d/1I_ms-spFUxT22rl4HmfzswdzFwPRqsw2/edit?usp=sharing&ouid=101218701711544619328&rtpof=true&sd=true here]

#[[Introductory rules|Introductory rules]]
#[[Members|Members]]
#[[General meetings|General meetings]]
#[[Committee|Committee]]
#[[Committee meetings|Committee meetings]]
#[[Officers|Officers]]
#[[Records|Records]]
#[[Finances|Finances]]
#[[Dispute resolution|Dispute resolution]]
#[[Liquidation and removal from the register|Liquidation and removal from the register]]
#[[Alterations|Alterations to the constitution]]
#[[Other|Other]]

==Official events==
*[[Official events]]
==Officerness==
*[[Inc Soc officers|Officers of Incorporated Societies]] - Who's an officer of the society (in the Inc Soc sense)
*[[Officer exclusions| Officer exclusions]] - Why can't someone have these two roles? Work in progress.

Kingdom Law - Awards

2025-09-16T06:10:40Z

Scott Campbell: /* Local {{Edit}}r{{/Edit}}ecognition */

{{ChapterInfo|Draft Kingdom Law|6|Awards}}
==Awards==
==={{Edit}}<del>Awards</del>{{/Edit}}===
===Source of {{Edit}}a{{/Edit}}wards===
#The Crown is the font of all awards.
#The sole power to bestow {{Edit}}p{{/Edit}}atents, {{Edit}}g{{/Edit}}rants and {{Edit}}a{{/Edit}}wards of {{Edit}}a{{/Edit}}rms rests with the Crown.
#The Crown hereby grants to the Coronet of each {{Edit}}p{{/Edit}}rincipality the right to offer {{Edit}}a{{/Edit}}wards of {{Edit}}a{{/Edit}}rms to subjects of the {{Edit}}p{{/Edit}}rincipality, and to offer a {{Edit}}p{{/Edit}}atent of {{Edit}}a{{/Edit}}rms with the title of Viscount or Viscountess to those who have served the {{Edit}}p{{/Edit}}rincipality in the capacity of Sovereign or Consort for a full reign.
#The Crown specifically reserves the right to grant {{Edit}}p{{/Edit}}atents and create {{Edit}}p{{/Edit}}eers for any other reason unto {{Edit}}t{{/Edit}}hemselves.

===Publication of {{Edit}}a{{/Edit}}wards===
#All bestowals of {{Edit}}a{{/Edit}}wards shall be proclaimed in {{Edit}}c{{/Edit}}ourt, or in some other public place at an event published in advance in Pegasus, to the Kingdom of Lochac at large.
#It is the responsibility of the Crown giving {{Edit}}a{{/Edit}}rms or other awards, to notify both the Crux Australis Herald and the {{Edit}}Kingdom {{/Edit}}Chronicler of the award, the date given, and the full name of the recipient within three months.
#The {{Edit}}o{{/Edit}}fficers will then ensure the information is added to the Order of Precedence and published in Pegasus.

===Signatures===
#The signatures of the Crown shall not be forged on any scroll or other document without express permission of the Crown.
#Signatures of previous Crowns may be forged on award scrolls after the end of {{Edit}}t{{/Edit}}heir reign, provided the signatures used are based on that used by that Crown during {{Edit}}t{{/Edit}}heir reign.
##For this purpose, a copy of the Crown's reign signature must be sent to the Provost of the College of Scribes during each reign, or supplied on request if {{Edit}}t{{/Edit}}heir reign has already ended.
##Any former {{Edit}}k{{/Edit}}ingdom or {{Edit}}p{{/Edit}}rincipality {{Edit}}r{{/Edit}}oyalty who are not readily contactable or who do not supply a reign signature on request may have {{Edit}}t{{/Edit}}heir name written at the bottom of an award scroll by the Provost of Scribes or the Provost's delegate.
==Order of {{Edit}}p{{/Edit}}recedence==
#The Order of {{Edit}}p{{/Edit}}recedence within Lochac is as follows:
##The Crown of Lochac
##The Royal Heirs of Lochac
##Current {{Edit}}t{{/Edit}}erritorial {{Edit}}b{{/Edit}}aronages, according to date of creation of the {{Edit}}b{{/Edit}}arony:
###Rowany
###Innilgard
###River Haven
###Aneala
###Stormhold
###Ynys Fawr
###Politarchopolis
###Southron Gaard
###Saint-Florian-de-la-rivière
###Ildhafn
###Mordenvale
###Krae Glas
##Current Great{{Edit}}<del>er</del>{{/Edit}} Officers of State:
###{{Edit}}Kingdom{{/Edit}} Seneschal
###Crux Australis Herald
###Earl Marshal
###Minister of Arts and Sciences
###Chancellor of the Exchequer
###{{Edit}}Kingdom{{/Edit}} Chronicler
###{{Edit}}Kingdom{{/Edit}} Chirurgeon
###{{Edit}}Kingdom{{/Edit}} Constable
###{{Edit}}Kingdom Chatelaine{{Edit}}
##Dukes and Duchesses
##Counts and Countesses
##Viscounts and Viscountesses
##Peers of the Realm
##Companions of the Order of the White Scarf and the Lochac Company of Archers
##Companions of the {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction, conferring a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, and those bearers of a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms without membership in an {{Edit}}o{{/Edit}}rder of {{Edit}}d{{/Edit}}istinction
##Court Barons and Baronesses
##Members of the armigerous {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement
##Those members of the populace holding an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms.
#Rank within the {{Edit}}o{{/Edit}}rders is determined solely by the date the award was given.
#For the territorial rulers, precedence is determined by the date of inauguration of the {{Edit}}t{{/Edit}}erritory to its current {{Edit}}g{{/Edit}}roup level.
#As per Section {{Edit}}<del>VI.12</del> 6.11.3 (Immigrant arms){{/Edit}}, precedence-bearing awards from other {{Edit}}k{{/Edit}}ingdoms carry an identical position of {{Edit}}p{{/Edit}}recedence to the corresponding Lochac award.
#Awards granted to a branch, guild or other organised group that carry precedence do not convey that precedence onto the individual members of that group.

==Royal {{Edit}}p{{/Edit}}eerages==
#The {{Edit}}r{{/Edit}}oyal {{Edit}}p{{/Edit}}eers, as defined in Corpora, are the Dukes and Duchesses, Counts and Countesses and Viscounts and Viscountesses.
#Royal {{Edit}}p{{/Edit}}eerages earned in the Kingdom of Lochac are accompanied by {{Edit}}p{{/Edit}}atents of {{Edit}}a{{/Edit}}rms.
#People receiving such {{Edit}}p{{/Edit}}atents shall be assumed to fulfil the basic requirements for the elevation to the {{Edit}}p{{/Edit}}eerage.
==Patents of {{Edit}}a{{/Edit}}rms==
#Bestowed peerages are the Order of Chivalry, the Order of the Laurel, the Order of the Pelican,{{Edit}}<del>and</del>{{/Edit}} the Order of Defense, {{Edit}}and the Order of the Mark, {{/Edit}}as defined in Corpora.
#Elevation to these {{Edit}}r{{/Edit}}ight {{Edit}}n{{/Edit}}oble {{Edit}}o{{/Edit}}rders shall convey a {{Edit}}p{{/Edit}}atent of {{Edit}}a{{/Edit}}rms.
#Membership in each of the bestowed {{Edit}}p{{/Edit}}eerage {{Edit}}o{{/Edit}}rders confers the same level of precedence.
#All members of the respective {{Edit}}o{{/Edit}}rders have the right to advise the Crown regarding selection of members for their {{Edit}}o{{/Edit}}rders, and no member may be excluded from a conclave convened for that purpose unless under sanctions by the Crown as described in Corpora{{Edit}}<del> X.A.2</del>'s section on sanctions. {{Comment}}X.A.2 is not the correct Corpora reference - that one is right of appeal to the Board. Potentially X.B?{{/Comment}}
==The {{Edit}}p{{/Edit}}olling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction==
===Overview===
#Polling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction in Lochac have the following characteristics:
##The selection of members of these {{Edit}}o{{/Edit}}rders will be at the pleasure of the Crown after consultation with the existing members of the respective {{Edit}}o{{/Edit}}rders.
##Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, if that person is not already a holder of a {{Edit}}g{{/Edit}}rant of {{Edit}}o{{/Edit}}rms.
##These {{Edit}}o{{/Edit}}rders are equal in precedence, and shall rank below the {{Edit}}p{{/Edit}}eerage and above the {{Edit}}g{{/Edit}}rant-level {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction
===Lochac Company of Archers===
#Membership of the Lochac Company of Archers {{Edit}}<del>shall be</del> has been{{/Edit}} bestowed by the Crown to those who have demonstrated high achievement, chivalry and service to the {{Edit}}k{{/Edit}}ingdom in the field of {{Edit}}<del>archery </del>missile weapons{{/Edit}}.
#{{Edit}}With the Order of the Mark opened as the pinnacle order of ranged pursuits, the Lochac Company of Archers is closed to new members and will no longer be polled by the Crown.{{/Edit}}
#{{Edit}}It shall be a recognised tradition in Lochac to address members of the company as "Captain".{{/Edit}}
#The duties of the members of this {{Edit}}c{{/Edit}}ompany {{Edit}}<del>shall be </del>are{{/Edit}} to promote and encourage their art within the Kingdom of Lochac.
#They are to advise the Earl Marshal and the {{Edit}}Kingdom{{/Edit}} Archery Marshal on, and do research into, aspects of the art of missile weapons including, but not limited to: combat standards, tactics, marshalling, training, period research, qualification and competition.

===Order of the White Scarf {{Edit}}of Lochac{{/Edit}}===
#Membership of the Order of the White Scarf of Lochac has been bestowed by the Crown upon those who have demonstrated high achievement, chivalry and service to the Kingdom in unarmoured (rapier) combat.
#With the Order of Defense opened as the pinnacle order of rapier combat, the Order of the White Scarf is closed to new members and will no longer be polled by the Crown.
#It shall be a recognised tradition in Lochac to address members of the Order as "Don" or "Doña".
===={{Edit}}<del>Duties</del>{{/Edit}} {{Comment}}Heading not needed, avoid numbering collision{{/Comment}}====
#The duties of the members of this {{Edit}}o{{/Edit}}rder are to promote and encourage their art within the Kingdom of Lochac.
#They are to advise the Earl Marshal and the {{Edit}}Kingdom{{/Edit}} Rapier Marshal on, and do research into, all aspects of the art of rapier combat including, but not limited to: combat standards, tactics, marshalling, training, period research, qualification and competition.
=={{Edit}}<del>The</del>{{/Edit}} Grant-level {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction==
===Overview===
#Alongside the {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, there shall be three {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction in Lochac, and they shall have the following common characteristics:
#Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, if that person is not already a holder of a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms.
#All bearers of {{Edit}}g{{/Edit}}rants of {{Edit}}a{{/Edit}}rms are entitled to be addressed as "The Honourable".
#The {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms and these {{Edit}}o{{/Edit}}rders are all equal in precedence, and shall rank below the {{Edit}}p{{/Edit}}olling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction and above the Court Barons and Baronesses.
===Grants of Arms===
#The Crown may bestow a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms to any individual whose substantial, unremitting, and excellent service or ability is of great value to the {{Edit}}k{{/Edit}}ingdom.
#*GUIDELINE: For example, holding the position of a territorial baronage for a term of four years or longer, or holding a Kingdom {{Edit}}O{{/Edit}}ffice for a full two-year term, and in either case performing its duties in an exemplary fashion.
===The Order of the Silver Pegasus===
#The Order of the Silver Pegasus may be given to those who have distinguished themselves over time by performing outstanding service.
#They shall also have demonstrated chivalry, courtesy and courtly behaviour.
===The Order of the Cockatrice===
#The Order of the Cockatrice may be given to those who have distinguished themselves over time by showing outstanding skill in the {{Edit}}a{{/Edit}}rts {{Edit}}<del>&</del>and s{{/Edit}}ciences.
#They shall also have demonstrated chivalry, courtesy and courtly behaviour.
===The Order of the Red Wyvern===
#The Order of the Red Wyvern may be given to those who have distinguished themselves over time by performing outstanding service and great prowess in the {{Edit}}m{{/Edit}}artial {{Edit}}a{{/Edit}}rts
#They shall also have demonstrated chivalry, courtesy, and courtly behaviour both on and off the field of combat.
#Such prowess can include skills in {{Edit}}a{{/Edit}}rmoured {{Edit}}c{{/Edit}}ombat, {{Edit}}a{{/Edit}}rchery, {{Edit}}r{{/Edit}}apier, the {{Edit}}e{{/Edit}}questrian {{Edit}}a{{/Edit}}rts, {{Edit}}s{{/Edit}}iege {{Edit}}w{{/Edit}}arfare, or {{Edit}}l{{/Edit}}eadership on the warfield.
==Court Baronies==
==={{Edit}}<del>Court Baronies</del>{{/Edit}} {{Comment}}Remove duplicate heading{{/Comment}}===
#The title of Court Baron or Court Baroness may be offered to those the Crown wishes to honour, for those whose contributions have enriched the {{Edit}}k{{/Edit}}ingdom in unique ways.
#This title carries with it an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms, and those entitled shall stand in precedence between holders of {{Edit}}g{{/Edit}}rants of {{Edit}}a{{/Edit}}rms and {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement.
#The title of Court Baron/Baroness may be used by all who attain this title.
#Court Barons and Baronesses are entitled to be addressed as "Your Excellency".
#GUIDELINE: Traditionally, this award is bestowed upon retiring territorial baronages. See also {{Comment}}VI.6.ii above.{{/Comment}}
==Orders of {{Edit}}a{{/Edit}}chievement==
===Overview===
#The Crown shall bestow membership to the armigerous {{Edit}}o{{/Edit}}rders to those they deem deserving.
#The {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement in Lochac shall have the following common characteristics:
#Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms, if those persons are not already armigerous.
#Members in these {{Edit}}o{{/Edit}}rders are entitled to be addressed by any of the titles deemed appropriate for this rank by the College of Arms.
#These {{Edit}}o{{/Edit}}rders are all equal in precedence, and shall rank below the Court Barons and Baronesses and above holders of an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms.
===The Order of the Golden Tear===
The Order of the Golden Tear may be bestowed upon those the Crown finds deserving of honour for substantial and considerate service to the {{Edit}}k{{/Edit}}ingdom.
===The Order of the Star and Lily===
The Order of the Star and Lily may be bestowed upon to those the Crown finds deserving of honour, for achievement in the arts and sciences.
===The Order of the Rapier===
The Order of the Rapier may be bestowed upon those the Crown finds deserving of honour, for achievement in the field of {{Edit}}r{{/Edit}}apier fighting.
===The Order of the Golden Sword===
The Order of the Golden Sword may be bestowed upon those the Crown finds deserving of honour, for achievement in the field of armoured combat.
===The Order of the Nock===
The Order of the Nock may be bestowed upon those the Crown finds deserving of honour, for achievement in the fields of archery and/or missile combat.
===The Miles Regni===
The Miles Regni (Soldier of the Kingdom) may be bestowed by the Crown to those who have supported the army of Lochac in any significant manner, including siege weapons and non{{Edit}}-{{/Edit}}contact participants.
===The Order of Prometheus===
The Order of Prometheus may be bestowed upon those the Crown finds deserving of honour for excellence in teaching.
===The Order of Hector===
The Order of Hector may be bestowed upon those the Crown finds deserving of honour for excellence in equestrian activities.
===The Lochac Order of Grace===
The Lochac Order of Grace may only be awarded once per reign to that person the {{Edit}}<del>Queen</del> Consort{{/Edit}} regards as having displayed exceptional courtesy.
===The Order of the Golden Poyntel===
The Order of the Golden Poyntel may be bestowed upon those the Crown finds deserving of honour, for achievement in the {{Edit}}s{{/Edit}}cribal {{Edit}}a{{/Edit}}rts for the Lochac College of Scribes.
===The Order of the Vox Coronae===
The Order of the Vox Coronae may be bestowed upon those the Crown finds deserving of honour, for excellence and sustained service in voice and silent heraldry.
==Award of Arms==
#The Crown shall bestow an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms to those individuals who they deem deserving of recognition for their various achievements.
#Gentles granted an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms are entitled to be addressed by any of the titles deemed appropriate for this rank by the College of Arms.
#They shall rank below the armigerous {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement and above the non-armigerous {{Edit}}o{{/Edit}}rders.
#This award shall have the effect of converting devices, previously registered with the College of Heralds, to {{Edit}}a{{/Edit}}rms, and of directing those who have not yet registered armoury to design and register {{Edit}}a{{/Edit}}rms.
==Non-{{Edit}}a{{/Edit}}rmigerous {{Edit}}o{{/Edit}}rders==
#In addition to the armigerous {{Edit}}o{{/Edit}}rders, the Crown may create {{Edit}}o{{/Edit}}rders that do not in themselves convey the right to bear arms, nor do they convey any rank in the {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence
#The awards granted by the Coronets of the former Principality of Lochac were non-armigerous.
#Those {{Edit}}o{{/Edit}}rders are now closed and membership of these orders does not convey rank:
##Order of the Roman Lilies
##Order of the Silver Tear
##Order of the Silver Nock
##Order of the Silver Rapier
##Order of the Silver Sword
===The Order of the Rowan===
The Order of the Rowan is given to those who have displayed exceptional and consistent grace and courtesy to all.
===The Order of the Silver Helm===
The Order of the Silver Helm is given to those combatants who consistently present a good looking and period appearance on the field.
===The Order of the Cross of Lochac===
The Order of the Cross of Lochac may be given to those who have performed service to the {{Edit}}k{{/Edit}}ingdom, but who are not citizens of Lochac.
===The Order of Taillefer===
The Order of Taillefer may be bestowed on those who by way of performance consistently entertain the populace of the {{Edit}}k{{/Edit}}ingdom.
===Royal {{Edit}}c{{/Edit}}yphers===
The Crown may create and award {{Edit}}r{{/Edit}}oyal {{Edit}}c{{/Edit}}yphers to those people who have been thoughtful and helpful to the Crown, or the King or Queen separately, during {{Edit}}t{{/Edit}}heir reign.
These may also be proclaimed as a King's Cypher or a Queen's Cypher.
===The Mouse Guard===
The Mouse Guard is given in recognition of the contribution given to our {{Edit}}k{{/Edit}}ingdom by children between the ages of 4 and 13 years.
===The Company of the Pride of Lochac===
The Pride of Lochac is given by the Crown to groups, such as households, who have as a group made noteworthy contribution to the {{Edit}}k{{/Edit}}ingdom.
===The Order of the Rose===
#The Order of the Rose comprises those who have served as Consort to the Sovereign, in the Kingdom of Lochac, or in the Principality of Lochac, as defined in Corpora.
#Members of this order are charged with supporting and assisting the Crown and {{Edit}}t{{/Edit}}heir Heirs, and encouraging chivalric and courteous behaviour among all members of the Society.
#The order shall be non-armigerous.
===The Order of the Coronaria===
#The Order of the Coronaria comprises those who have served Lochac as Viscountess or Vicereine before Lochac became a {{Edit}}k{{/Edit}}ingdom.
#Members of this order are charged with supporting and assisting the Crown and {{Edit}}t{{/Edit}}heir Heirs and encouraging chivalric and courteous behaviour among all members of the Society.
#The order shall be non-armigerous.
#There is no official token for the award.
===Augmentation of {{Edit}}a{{/Edit}}rms===
#An {{Edit}}a{{/Edit}}ugmentation of {{Edit}}a{{/Edit}}rms is a special and very rare honour.
#Given only a few times in the history of the {{Edit}}k{{/Edit}}ingdom, it entitles the recipient to register an addition or alteration to their {{Edit}}a{{/Edit}}rms in consultation with the awarding Crown.
#An {{Edit}}a{{/Edit}}ugmentation of {{Edit}}a{{/Edit}}rms may be granted to a group or individual at the discretion of the Crown.
#In the case of an individual, it would normally be for exceptional and/or prolonged service to the Kingdom of Lochac.
===The Order of the Catkin===
The Order of the Catkin is bestowed upon those who have consistently enhanced the game for families by providing children’s activities and spaces.
===Gratia Coronae===
The Gratia Coronae is a royal cypher and a token of thanks from the Crown for actions above and beyond for the {{Edit}}k{{/Edit}}ingdom and Knowne World during the COVID-19 {{Edit}}p{{/Edit}}andemic.
==Other {{Edit}}a{{/Edit}}wards==
===Baronial {{Edit}}a{{/Edit}}wards===
The {{Edit}}<del>Landed </del>territorial b{{/Edit}}aronages of each {{Edit}}b{{/Edit}}arony have the right to establish non-armigerous orders and awards to be recognized solely within the borders of their {{Edit}}b{{/Edit}}arony.
===Local {{Edit}}r{{/Edit}}ecognition===
#Groups that are not baronies may give local recognition without consultation with the Crown.
#These are not awards and carry no precedence.
===Immigrant {{Edit}}a{{/Edit}}rms===
#The Kingdom of Lochac recognizes the {{Edit}}a{{/Edit}}rms and {{Edit}}o{{/Edit}}rders awarded by other {{Edit}}k{{/Edit}}ingdoms of our Society.
#Armigers moving to Lochac will be placed on the Lochac {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence as though they had received the equivalent Lochac awards.

Kingdom Law - Awards

2025-09-16T06:08:07Z

Scott Campbell: /* Lochac Company of Archers */

{{ChapterInfo|Draft Kingdom Law|6|Awards}}
==Awards==
==={{Edit}}<del>Awards</del>{{/Edit}}===
===Source of {{Edit}}a{{/Edit}}wards===
#The Crown is the font of all awards.
#The sole power to bestow {{Edit}}p{{/Edit}}atents, {{Edit}}g{{/Edit}}rants and {{Edit}}a{{/Edit}}wards of {{Edit}}a{{/Edit}}rms rests with the Crown.
#The Crown hereby grants to the Coronet of each {{Edit}}p{{/Edit}}rincipality the right to offer {{Edit}}a{{/Edit}}wards of {{Edit}}a{{/Edit}}rms to subjects of the {{Edit}}p{{/Edit}}rincipality, and to offer a {{Edit}}p{{/Edit}}atent of {{Edit}}a{{/Edit}}rms with the title of Viscount or Viscountess to those who have served the {{Edit}}p{{/Edit}}rincipality in the capacity of Sovereign or Consort for a full reign.
#The Crown specifically reserves the right to grant {{Edit}}p{{/Edit}}atents and create {{Edit}}p{{/Edit}}eers for any other reason unto {{Edit}}t{{/Edit}}hemselves.

===Publication of {{Edit}}a{{/Edit}}wards===
#All bestowals of {{Edit}}a{{/Edit}}wards shall be proclaimed in {{Edit}}c{{/Edit}}ourt, or in some other public place at an event published in advance in Pegasus, to the Kingdom of Lochac at large.
#It is the responsibility of the Crown giving {{Edit}}a{{/Edit}}rms or other awards, to notify both the Crux Australis Herald and the {{Edit}}Kingdom {{/Edit}}Chronicler of the award, the date given, and the full name of the recipient within three months.
#The {{Edit}}o{{/Edit}}fficers will then ensure the information is added to the Order of Precedence and published in Pegasus.

===Signatures===
#The signatures of the Crown shall not be forged on any scroll or other document without express permission of the Crown.
#Signatures of previous Crowns may be forged on award scrolls after the end of {{Edit}}t{{/Edit}}heir reign, provided the signatures used are based on that used by that Crown during {{Edit}}t{{/Edit}}heir reign.
##For this purpose, a copy of the Crown's reign signature must be sent to the Provost of the College of Scribes during each reign, or supplied on request if {{Edit}}t{{/Edit}}heir reign has already ended.
##Any former {{Edit}}k{{/Edit}}ingdom or {{Edit}}p{{/Edit}}rincipality {{Edit}}r{{/Edit}}oyalty who are not readily contactable or who do not supply a reign signature on request may have {{Edit}}t{{/Edit}}heir name written at the bottom of an award scroll by the Provost of Scribes or the Provost's delegate.
==Order of {{Edit}}p{{/Edit}}recedence==
#The Order of {{Edit}}p{{/Edit}}recedence within Lochac is as follows:
##The Crown of Lochac
##The Royal Heirs of Lochac
##Current {{Edit}}t{{/Edit}}erritorial {{Edit}}b{{/Edit}}aronages, according to date of creation of the {{Edit}}b{{/Edit}}arony:
###Rowany
###Innilgard
###River Haven
###Aneala
###Stormhold
###Ynys Fawr
###Politarchopolis
###Southron Gaard
###Saint-Florian-de-la-rivière
###Ildhafn
###Mordenvale
###Krae Glas
##Current Great{{Edit}}<del>er</del>{{/Edit}} Officers of State:
###{{Edit}}Kingdom{{/Edit}} Seneschal
###Crux Australis Herald
###Earl Marshal
###Minister of Arts and Sciences
###Chancellor of the Exchequer
###{{Edit}}Kingdom{{/Edit}} Chronicler
###{{Edit}}Kingdom{{/Edit}} Chirurgeon
###{{Edit}}Kingdom{{/Edit}} Constable
###{{Edit}}Kingdom Chatelaine{{Edit}}
##Dukes and Duchesses
##Counts and Countesses
##Viscounts and Viscountesses
##Peers of the Realm
##Companions of the Order of the White Scarf and the Lochac Company of Archers
##Companions of the {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction, conferring a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, and those bearers of a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms without membership in an {{Edit}}o{{/Edit}}rder of {{Edit}}d{{/Edit}}istinction
##Court Barons and Baronesses
##Members of the armigerous {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement
##Those members of the populace holding an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms.
#Rank within the {{Edit}}o{{/Edit}}rders is determined solely by the date the award was given.
#For the territorial rulers, precedence is determined by the date of inauguration of the {{Edit}}t{{/Edit}}erritory to its current {{Edit}}g{{/Edit}}roup level.
#As per Section {{Edit}}<del>VI.12</del> 6.11.3 (Immigrant arms){{/Edit}}, precedence-bearing awards from other {{Edit}}k{{/Edit}}ingdoms carry an identical position of {{Edit}}p{{/Edit}}recedence to the corresponding Lochac award.
#Awards granted to a branch, guild or other organised group that carry precedence do not convey that precedence onto the individual members of that group.

==Royal {{Edit}}p{{/Edit}}eerages==
#The {{Edit}}r{{/Edit}}oyal {{Edit}}p{{/Edit}}eers, as defined in Corpora, are the Dukes and Duchesses, Counts and Countesses and Viscounts and Viscountesses.
#Royal {{Edit}}p{{/Edit}}eerages earned in the Kingdom of Lochac are accompanied by {{Edit}}p{{/Edit}}atents of {{Edit}}a{{/Edit}}rms.
#People receiving such {{Edit}}p{{/Edit}}atents shall be assumed to fulfil the basic requirements for the elevation to the {{Edit}}p{{/Edit}}eerage.
==Patents of {{Edit}}a{{/Edit}}rms==
#Bestowed peerages are the Order of Chivalry, the Order of the Laurel, the Order of the Pelican,{{Edit}}<del>and</del>{{/Edit}} the Order of Defense, {{Edit}}and the Order of the Mark, {{/Edit}}as defined in Corpora.
#Elevation to these {{Edit}}r{{/Edit}}ight {{Edit}}n{{/Edit}}oble {{Edit}}o{{/Edit}}rders shall convey a {{Edit}}p{{/Edit}}atent of {{Edit}}a{{/Edit}}rms.
#Membership in each of the bestowed {{Edit}}p{{/Edit}}eerage {{Edit}}o{{/Edit}}rders confers the same level of precedence.
#All members of the respective {{Edit}}o{{/Edit}}rders have the right to advise the Crown regarding selection of members for their {{Edit}}o{{/Edit}}rders, and no member may be excluded from a conclave convened for that purpose unless under sanctions by the Crown as described in Corpora{{Edit}}<del> X.A.2</del>'s section on sanctions. {{Comment}}X.A.2 is not the correct Corpora reference - that one is right of appeal to the Board. Potentially X.B?{{/Comment}}
==The {{Edit}}p{{/Edit}}olling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction==
===Overview===
#Polling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction in Lochac have the following characteristics:
##The selection of members of these {{Edit}}o{{/Edit}}rders will be at the pleasure of the Crown after consultation with the existing members of the respective {{Edit}}o{{/Edit}}rders.
##Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, if that person is not already a holder of a {{Edit}}g{{/Edit}}rant of {{Edit}}o{{/Edit}}rms.
##These {{Edit}}o{{/Edit}}rders are equal in precedence, and shall rank below the {{Edit}}p{{/Edit}}eerage and above the {{Edit}}g{{/Edit}}rant-level {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction
===Lochac Company of Archers===
#Membership of the Lochac Company of Archers {{Edit}}<del>shall be</del> has been{{/Edit}} bestowed by the Crown to those who have demonstrated high achievement, chivalry and service to the {{Edit}}k{{/Edit}}ingdom in the field of {{Edit}}<del>archery </del>missile weapons{{/Edit}}.
#{{Edit}}With the Order of the Mark opened as the pinnacle order of ranged pursuits, the Lochac Company of Archers is closed to new members and will no longer be polled by the Crown.{{/Edit}}
#{{Edit}}It shall be a recognised tradition in Lochac to address members of the company as "Captain".{{/Edit}}
#The duties of the members of this {{Edit}}c{{/Edit}}ompany {{Edit}}<del>shall be </del>are{{/Edit}} to promote and encourage their art within the Kingdom of Lochac.
#They are to advise the Earl Marshal and the {{Edit}}Kingdom{{/Edit}} Archery Marshal on, and do research into, aspects of the art of missile weapons including, but not limited to: combat standards, tactics, marshalling, training, period research, qualification and competition.

===Order of the White Scarf {{Edit}}of Lochac{{/Edit}}===
#Membership of the Order of the White Scarf of Lochac has been bestowed by the Crown upon those who have demonstrated high achievement, chivalry and service to the Kingdom in unarmoured (rapier) combat.
#With the Order of Defense opened as the pinnacle order of rapier combat, the Order of the White Scarf is closed to new members and will no longer be polled by the Crown.
#It shall be a recognised tradition in Lochac to address members of the Order as "Don" or "Doña".
===={{Edit}}<del>Duties</del>{{/Edit}} {{Comment}}Heading not needed, avoid numbering collision{{/Comment}}====
#The duties of the members of this {{Edit}}o{{/Edit}}rder are to promote and encourage their art within the Kingdom of Lochac.
#They are to advise the Earl Marshal and the {{Edit}}Kingdom{{/Edit}} Rapier Marshal on, and do research into, all aspects of the art of rapier combat including, but not limited to: combat standards, tactics, marshalling, training, period research, qualification and competition.
=={{Edit}}<del>The</del>{{/Edit}} Grant-level {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction==
===Overview===
#Alongside the {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, there shall be three {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction in Lochac, and they shall have the following common characteristics:
#Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms, if that person is not already a holder of a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms.
#All bearers of {{Edit}}g{{/Edit}}rants of {{Edit}}a{{/Edit}}rms are entitled to be addressed as "The Honourable".
#The {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms and these {{Edit}}o{{/Edit}}rders are all equal in precedence, and shall rank below the {{Edit}}p{{/Edit}}olling {{Edit}}o{{/Edit}}rders of {{Edit}}d{{/Edit}}istinction and above the Court Barons and Baronesses.
===Grants of Arms===
#The Crown may bestow a {{Edit}}g{{/Edit}}rant of {{Edit}}a{{/Edit}}rms to any individual whose substantial, unremitting, and excellent service or ability is of great value to the {{Edit}}k{{/Edit}}ingdom.
#*GUIDELINE: For example, holding the position of a territorial baronage for a term of four years or longer, or holding a Kingdom {{Edit}}O{{/Edit}}ffice for a full two-year term, and in either case performing its duties in an exemplary fashion.
===The Order of the Silver Pegasus===
#The Order of the Silver Pegasus may be given to those who have distinguished themselves over time by performing outstanding service.
#They shall also have demonstrated chivalry, courtesy and courtly behaviour.
===The Order of the Cockatrice===
#The Order of the Cockatrice may be given to those who have distinguished themselves over time by showing outstanding skill in the {{Edit}}a{{/Edit}}rts {{Edit}}<del>&</del>and s{{/Edit}}ciences.
#They shall also have demonstrated chivalry, courtesy and courtly behaviour.
===The Order of the Red Wyvern===
#The Order of the Red Wyvern may be given to those who have distinguished themselves over time by performing outstanding service and great prowess in the {{Edit}}m{{/Edit}}artial {{Edit}}a{{/Edit}}rts
#They shall also have demonstrated chivalry, courtesy, and courtly behaviour both on and off the field of combat.
#Such prowess can include skills in {{Edit}}a{{/Edit}}rmoured {{Edit}}c{{/Edit}}ombat, {{Edit}}a{{/Edit}}rchery, {{Edit}}r{{/Edit}}apier, the {{Edit}}e{{/Edit}}questrian {{Edit}}a{{/Edit}}rts, {{Edit}}s{{/Edit}}iege {{Edit}}w{{/Edit}}arfare, or {{Edit}}l{{/Edit}}eadership on the warfield.
==Court Baronies==
==={{Edit}}<del>Court Baronies</del>{{/Edit}} {{Comment}}Remove duplicate heading{{/Comment}}===
#The title of Court Baron or Court Baroness may be offered to those the Crown wishes to honour, for those whose contributions have enriched the {{Edit}}k{{/Edit}}ingdom in unique ways.
#This title carries with it an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms, and those entitled shall stand in precedence between holders of {{Edit}}g{{/Edit}}rants of {{Edit}}a{{/Edit}}rms and {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement.
#The title of Court Baron/Baroness may be used by all who attain this title.
#Court Barons and Baronesses are entitled to be addressed as "Your Excellency".
#GUIDELINE: Traditionally, this award is bestowed upon retiring territorial baronages. See also {{Comment}}VI.6.ii above.{{/Comment}}
==Orders of {{Edit}}a{{/Edit}}chievement==
===Overview===
#The Crown shall bestow membership to the armigerous {{Edit}}o{{/Edit}}rders to those they deem deserving.
#The {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement in Lochac shall have the following common characteristics:
#Elevation to these {{Edit}}o{{/Edit}}rders shall confer upon the holders an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms, if those persons are not already armigerous.
#Members in these {{Edit}}o{{/Edit}}rders are entitled to be addressed by any of the titles deemed appropriate for this rank by the College of Arms.
#These {{Edit}}o{{/Edit}}rders are all equal in precedence, and shall rank below the Court Barons and Baronesses and above holders of an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms.
===The Order of the Golden Tear===
The Order of the Golden Tear may be bestowed upon those the Crown finds deserving of honour for substantial and considerate service to the {{Edit}}k{{/Edit}}ingdom.
===The Order of the Star and Lily===
The Order of the Star and Lily may be bestowed upon to those the Crown finds deserving of honour, for achievement in the arts and sciences.
===The Order of the Rapier===
The Order of the Rapier may be bestowed upon those the Crown finds deserving of honour, for achievement in the field of {{Edit}}r{{/Edit}}apier fighting.
===The Order of the Golden Sword===
The Order of the Golden Sword may be bestowed upon those the Crown finds deserving of honour, for achievement in the field of armoured combat.
===The Order of the Nock===
The Order of the Nock may be bestowed upon those the Crown finds deserving of honour, for achievement in the fields of archery and/or missile combat.
===The Miles Regni===
The Miles Regni (Soldier of the Kingdom) may be bestowed by the Crown to those who have supported the army of Lochac in any significant manner, including siege weapons and non{{Edit}}-{{/Edit}}contact participants.
===The Order of Prometheus===
The Order of Prometheus may be bestowed upon those the Crown finds deserving of honour for excellence in teaching.
===The Order of Hector===
The Order of Hector may be bestowed upon those the Crown finds deserving of honour for excellence in equestrian activities.
===The Lochac Order of Grace===
The Lochac Order of Grace may only be awarded once per reign to that person the {{Edit}}<del>Queen</del> Consort{{/Edit}} regards as having displayed exceptional courtesy.
===The Order of the Golden Poyntel===
The Order of the Golden Poyntel may be bestowed upon those the Crown finds deserving of honour, for achievement in the {{Edit}}s{{/Edit}}cribal {{Edit}}a{{/Edit}}rts for the Lochac College of Scribes.
===The Order of the Vox Coronae===
The Order of the Vox Coronae may be bestowed upon those the Crown finds deserving of honour, for excellence and sustained service in voice and silent heraldry.
==Award of Arms==
#The Crown shall bestow an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms to those individuals who they deem deserving of recognition for their various achievements.
#Gentles granted an {{Edit}}a{{/Edit}}ward of {{Edit}}a{{/Edit}}rms are entitled to be addressed by any of the titles deemed appropriate for this rank by the College of Arms.
#They shall rank below the armigerous {{Edit}}o{{/Edit}}rders of {{Edit}}a{{/Edit}}chievement and above the non-armigerous {{Edit}}o{{/Edit}}rders.
#This award shall have the effect of converting devices, previously registered with the College of Heralds, to {{Edit}}a{{/Edit}}rms, and of directing those who have not yet registered armoury to design and register {{Edit}}a{{/Edit}}rms.
==Non-{{Edit}}a{{/Edit}}rmigerous {{Edit}}o{{/Edit}}rders==
#In addition to the armigerous {{Edit}}o{{/Edit}}rders, the Crown may create {{Edit}}o{{/Edit}}rders that do not in themselves convey the right to bear arms, nor do they convey any rank in the {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence
#The awards granted by the Coronets of the former Principality of Lochac were non-armigerous.
#Those {{Edit}}o{{/Edit}}rders are now closed and membership of these orders does not convey rank:
##Order of the Roman Lilies
##Order of the Silver Tear
##Order of the Silver Nock
##Order of the Silver Rapier
##Order of the Silver Sword
===The Order of the Rowan===
The Order of the Rowan is given to those who have displayed exceptional and consistent grace and courtesy to all.
===The Order of the Silver Helm===
The Order of the Silver Helm is given to those combatants who consistently present a good looking and period appearance on the field.
===The Order of the Cross of Lochac===
The Order of the Cross of Lochac may be given to those who have performed service to the {{Edit}}k{{/Edit}}ingdom, but who are not citizens of Lochac.
===The Order of Taillefer===
The Order of Taillefer may be bestowed on those who by way of performance consistently entertain the populace of the {{Edit}}k{{/Edit}}ingdom.
===Royal {{Edit}}c{{/Edit}}yphers===
The Crown may create and award {{Edit}}r{{/Edit}}oyal {{Edit}}c{{/Edit}}yphers to those people who have been thoughtful and helpful to the Crown, or the King or Queen separately, during {{Edit}}t{{/Edit}}heir reign.
These may also be proclaimed as a King's Cypher or a Queen's Cypher.
===The Mouse Guard===
The Mouse Guard is given in recognition of the contribution given to our {{Edit}}k{{/Edit}}ingdom by children between the ages of 4 and 13 years.
===The Company of the Pride of Lochac===
The Pride of Lochac is given by the Crown to groups, such as households, who have as a group made noteworthy contribution to the {{Edit}}k{{/Edit}}ingdom.
===The Order of the Rose===
#The Order of the Rose comprises those who have served as Consort to the Sovereign, in the Kingdom of Lochac, or in the Principality of Lochac, as defined in Corpora.
#Members of this order are charged with supporting and assisting the Crown and {{Edit}}t{{/Edit}}heir Heirs, and encouraging chivalric and courteous behaviour among all members of the Society.
#The order shall be non-armigerous.
===The Order of the Coronaria===
#The Order of the Coronaria comprises those who have served Lochac as Viscountess or Vicereine before Lochac became a {{Edit}}k{{/Edit}}ingdom.
#Members of this order are charged with supporting and assisting the Crown and {{Edit}}t{{/Edit}}heir Heirs and encouraging chivalric and courteous behaviour among all members of the Society.
#The order shall be non-armigerous.
#There is no official token for the award.
===Augmentation of {{Edit}}a{{/Edit}}rms===
#An {{Edit}}a{{/Edit}}ugmentation of {{Edit}}a{{/Edit}}rms is a special and very rare honour.
#Given only a few times in the history of the {{Edit}}k{{/Edit}}ingdom, it entitles the recipient to register an addition or alteration to their {{Edit}}a{{/Edit}}rms in consultation with the awarding Crown.
#An {{Edit}}a{{/Edit}}ugmentation of {{Edit}}a{{/Edit}}rms may be granted to a group or individual at the discretion of the Crown.
#In the case of an individual, it would normally be for exceptional and/or prolonged service to the Kingdom of Lochac.
===The Order of the Catkin===
The Order of the Catkin is bestowed upon those who have consistently enhanced the game for families by providing children’s activities and spaces.
===Gratia Coronae===
The Gratia Coronae is a royal cypher and a token of thanks from the Crown for actions above and beyond for the {{Edit}}k{{/Edit}}ingdom and Knowne World during the COVID-19 {{Edit}}p{{/Edit}}andemic.
==Other {{Edit}}a{{/Edit}}wards==
===Baronial {{Edit}}a{{/Edit}}wards===
The {{Edit}}<del>Landed </del>territorial b{{/Edit}}aronages of each {{Edit}}b{{/Edit}}arony have the right to establish non-armigerous orders and awards to be recognized solely within the borders of their {{Edit}}b{{/Edit}}arony.
===Local {{Edit}}r{{/Edit}}ecognition===
#Groups that are not baronies may give local recognition without consultation with the Crown.
#These are not awards and carry no precedence.
===Immigrant {{Edit}}a{{/Edit}rms===
#The Kingdom of Lochac recognizes the {{Edit}}a{{/Edit}}rms and {{Edit}}o{{/Edit}}rders awarded by other {{Edit}}k{{/Edit}}ingdoms of our Society.
#Armigers moving to Lochac will be placed on the Lochac {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence as though they had received the equivalent Lochac awards.

Kingdom Law - Officers

2025-09-16T06:04:12Z

Scott Campbell: /* Reporting */

{{ChapterInfo|Draft Kingdom Law|4|Officers}}
==Kingdom Officers==
===Great{{Edit}}<del>er</del>{{/Edit}} Officers===
{{Comment}}Great Officers is the term used in Corpora{{/Comment}}
There shall be {{Edit}}<del>ten</del>nine{{/Edit}} Great Officers in Lochac. They shall be:
#The {{Edit}}Kingdom{{/Edit}} Seneschal
#the Crux Australis Herald
#the Earl Marshal
#the Minister of Arts and Sciences
#the Chancellor of the Exchequer
#the {{Edit}}Kingdom{{/Edit}} Chronicler {{Comment}}There are group level officers with the same name{{/Comment}}
#the {{Edit}}Kingdom{{/Edit}} Chirurgeon
#the {{Edit}}Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}} {{Comment}}Update at Society-level{{/Comment}}
#the {{Edit}}Kingdom{{/Edit}} Constable.
#{{Edit}}<del>and the DEI (Diversity, Equity, and Inclusivity) Officer.</del>{{/Edit}} {{Comment}}This is a corporate office, not a kingdom one.

===Lesser Officers===
There shall be four Lesser Officers in Lochac. They shall be:
#the Provost of the College of Scribes
#the Keeper of Regalia
#the {{Edit}}Kingdom{{/Edit}} Historian
#and the {{Edit}}Kingdom{{/Edit}} Web Minister.

===Term of {{Edit}}o{{/Edit}}ffice===
#The normal term of office for a Kingdom Officer shall be two years
#This term shall only be extended in exceptional circumstances.
#No {{Edit}}Kingdom{{/Edit}} Officer may serve for more than four years consecutively.
==={{Edit}}<del>Required Offices (Baronies)</del>{{/Edit}}===
{{Comment}}Moved under new heading to distinguish from Kingdom Officers{{/Comment}}
===Responsibilities===
{{Comment}}Moved up to make it clear that this is for Kingdom Officers, not group officers.{{/Comment}}
====To the Crown====
#The Great{{Edit}}<del>er</del>{{/Edit}} and Lesser Officers are responsible to the Crown for carrying out the Laws and administering the affairs of Lochac.
#They owe allegiance to the Crown in the performance of their offices.
#In addition to the specific duties defined hereunder, each {{Edit}}o{{/Edit}}fficer shall carry out such other duties as are appropriate to the {{Edit}}o{{/Edit}}ffice, or as are directed by the Crown.
====Documentation of the {{Edit}}o{{/Edit}}ffice====
As part of their responsibility to the administration of the {{Edit}}k{{/Edit}}ingdom, the Great{{Edit}}<del>er</del>{{/Edit}} and Lesser Officers shall produce and/or maintain governing documents or written policies of their office (which shall include an office Statement of Responsibilities) and seek approval of both the Crown and the Kingdom Seneschal{{Edit}}, and the Board of SCA Ltd and Committee of SCANZ{{/Edit}} for any changes to the governing documents or written policies of their office.
{{Comment}}Where do the Statements of Responsibility live? Do they actually exist?{{/Comment}}

====Communication====
It shall be the responsibility and duty of each Great and Lesser Officer of the {{Edit}}k{{/Edit}}ingdom to maintain regular contact with, provide support to and collect reports from the local officers below them.
====Deputies====
#It shall be the duty of each Great and Lesser Officer, within six months of assuming office, to obtain a deputy capable of assuming their office in case of emergency.
#{{Edit}}Emergency replacement deputies must be approved in the same manner as the office holder.{{/Edit}} {{Comment}}If a role is appointed by the Committee/Board, their emergency deputy needs to be as well, and have the same requirements. E.g. my appointment as the Emergency Replacement for the Society Marshal was approved by the Board of Directors.{{/Comment}}
===Duties of {{Edit}}Kingdom {{/Edit}}Officers===
{{Comment}}moved from being 4.5 into 4.1 as this section is for Kingdom Officer information{{/Comment}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Seneschal====
#The {{Edit}}Kingdom{{/Edit}} Seneschal is {{Edit}}<del>the chief administrative officer of the Kingdom and </del>responsible for coordinating the administration of the kingdom's recreation activities, which includes coordinating the other kingdom officers as required for the smooth operation of the kingdom. They{{/Edit}} shall: {{Comment}}From Corpora{{/Comment}}
##{{Edit}}<del>Serve as the principal mundane legal representative of the SCA within Lochac.</del>{{/Edit}} {{Comment}}Don't think this is accurate for our structure. Do we mean represent the orgs within the game side? Or do we mean outwards to mundane authorities, in which case no.{{/Comment}}
##Receive reports from all other Great and Lesser Officers on the status of their office.
##Make such reports as may be required by the Crown.
##Sit on the Council of the Purse.
##Sit on the Council of the Regalia.
##Ensure that details of upcoming Crown events, attendance at which is required for the winners of the next Crown {{Edit}}<del>Tourney</del>Tournament{{/Edit}} (as defined in Corpora {{Edit}}<del>IV.C.2</del>{{/Edit}}), are properly published via the {{Edit}}k{{/Edit}}ingdom's normal publishing processes, including appearing in Pegasus at least one month before that Crown {{Edit}}<del>Tourney</del>Tournament{{/Edit}} takes place. {{Comment}}Remove explicit paragraph reference as they can change.{{/Comment}}
#The {{Edit}}Kingdom{{/Edit}} Seneschal is ineligible to enter or be fought for in Crown Tournaments for any reign that would coincide with their term of office.
{{Comment}}Below are the duties listed in Corpora. Some might need to go in the bit about reviewing Kingdom Law{{/Comment}}
#{{Edit}}The Kingdom Seneschal is responsible for assisting new branches and for branch elevations.{{/Edit}}
#{{Edit}}The Kingdom Seneschal shall review all proposed changes to kingdom law to determine compliance with the governing documents of the Society and advise the Crown accordingly.{{/Edit}}
#{{Edit}}The Kingdom Seneschal shall with due promptness either acknowledge the propriety of the changes by signing them, prior to the Crown's enacting them, or shall state any conflicts in writing to the Crown and to the Great Officers of the kingdom.{{/Edit}}
#{{Edit}}Once the law has been enacted, the Kingdom Seneschal shall ensure that the Society Seneschal and the Board ombudsman for the kingdom receive current copies, which must include the Kingdom Seneschal's opinion regarding apparent conflicts, if any.{{/Edit}}

===={{Edit}}<del>The </del>{{/Edit}}Crux Australis Herald====
Crux Australis Herald is the principal heraldic officer of the Crown, and the {{Edit}}h{{/Edit}}ead of the College of Heralds in Lochac, and shall be responsible for:
#Providing the Crown's voice at events.
#{{Edit}}<del>The registration of</del>Registering{{/Edit}} names and armoury.
#{{Edit}}<del>The maintenance of</del>Maintaining{{/Edit}} the Order of Precedence of Lochac.
#{{Edit}}<del>The providing of</del>Devising{{/Edit}} new ceremony.
#{{Edit}}<del>The devising of</del>Devising{{/Edit}} new protocol for Lochac subject to the Crown's approval.
===={{Edit}}<del>The </del>{{/Edit}}Earl Marshal====
#The Earl Marshal is the principal martial officer of the Crown, and the {{Edit}}h{{/Edit}}ead of the {{Edit}}m{{/Edit}}arshallate in Lochac, and shall be responsible for:
##{{Edit}}<del>Development of the</del>Developing{{/Edit}} new combat standards {{Edit}}<del>of</del>for{{/Edit}} the {{Edit}}k{{/Edit}}ingdom as required.
##Encouraging the development of chivalry on the field.
##{{Edit}}<del>Maintenance, publication and enforcement of</del>Maintaining, publishing and enforcing{{/Edit}} the {{Edit}}k{{/Edit}}ingdom standards for construction and use of weapons and armour.
#The Earl Marshal, in consultation with the Crown and Kingdom Seneschal, shall appoint deputies in the areas of Keeper of the Lists, Fencing, Archery, Equestrian and Armoured {{Edit}}Combat{{/Edit}} to perform duties in respect of the {{Edit}}m{{/Edit}}arshallate.
#Further deputies with specific duties may be appointed by the Earl Marshal, in consultation with the Crown.
#{{Edit}}<del>The Earl Marshal may subsume one or more of these roles into their own office should they so desire.</del>The Earl Marshal must appoint deputies for any of the disciplines they are not themselves an authorising marshal for. The Earl Marshal may subsume one or more of these roles into their own office, if they are qualified to do so, and so desire. {{Comment}}Update at Society-level - Earl Marshal doesn't get magic powers.{{/Comment}}
#The Earl Marshal {{Edit}}<del>shall</del>must{{/Edit}} be a rostered {{Edit}}authorising{{/Edit}} marshal in the {{Edit}}k{{/Edit}}ingdom. {{Comment}}It's a pre-requisite, not a gift with job{{/Comment}}
===={{Edit}}<del>The </del>{{/Edit}}Minister of Arts and Sciences====
The Minister of Arts and Sciences shall be responsible for:
#{{Edit}}<del>The encouragement of</del>Encouraging p{{/Edit}}eriod {{Edit}}a{{/Edit}}rts and {{Edit}}s{{/Edit}}ciences in Lochac.
#Conducting the {{Edit}}a{{/Edit}}nnual Lochac Arts and Sciences Competition.
===={{Edit}}<del>The </del>{{/Edit}}Chancellor of the Exchequer====
#The Chancellor of the Exchequer is {{Edit}}<del>the chief financial officer of the Kingdom, and shall be</del> {{/Edit}}responsible for: {{Comment}} Avoid confusion with the Treasurers who are the actual CFOs{{/Comment}}
##{{Edit}}Coordinating the financial administration of funds for the Kingdom of Lochac and its branches{{/Edit}}
##Collecting, safeguarding and disbursing the monies of the {{Edit}}k{{/Edit}}ingdom.
##Maintaining the records of the assets of Lochac. {{Comment}}Many/most assets are associated with mundane legal entities, SCANZ and SCA Ltd. Hence, the respective corporate treasurers have this responsibility. Unsure where the coronets and sword of state sit wrt mundane assets, though (SC).{{/Comment}}
##Receiving financial reports from the local groups of Lochac
##Sitting on the Council of the Purse.
#{{Edit}}<del>The Chancellor of the Exchequer must appoint a deputy</del>A deputy must also be appointed to to represent them for either Australia or New Zealand (whichever country they are not a resident in). {{Comment}}The Committee and Board appoint the deputy too{{/Comment}}
#This deputy shall be responsible for{{Edit}}:{{/Edit}}
##Managing the {{Edit}}k{{/Edit}}ingdom finances in their respective country.
##{{Edit}}Sitting on the Council of the Purse{{/Edit}}

===={{Edit}}<del>The </del>Kingdom{{/Edit}} Chronicler====
The {{Edit}}Kingdom{{/Edit}} Chronicler is responsible for:
#The monthly publication and distribution of the official newsletter Pegasus for receipt by members before the first full weekend of the month.
#{{Edit}}<del>For the accounting of the Corporate Stipend and other Kingdom newsletter income, reporting such income and expenditures to the SCA Treasurers.</del>{{/Edit}} {{Comment}}Doesn't have money anymore{{/Comment}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Chirurgeon====
{{Comment}}This role makes me uncomfortable as a kingdom role - should it be a health & safety role within the orgs?{{/Comment}}
The {{Edit}}Kingdom{{/Edit}} Chirurgeon is the {{Edit}}<del>chief first aid officer</del>public health advisor{{/Edit}} of the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#{{Edit}}<del>Advising the Earl Marshal on health related issues.</del>{{/Edit}}
#{{Edit}}<del>Supervising those Chirurgeons-At-Large and water bearers who provide first aid at any event within Lochac, excepting mundane authorities.</del>{{/Edit}} {{Comment}}They don't supervise (they aren't everywhere), they don't coordinate first aid at events. Waterbearing in any official capacity is a breach of Corpora II. G{{/Comment}}
#{{Edit}}Providing advice to officers, groups and participants on public health or first aid-related matters as they relate to the kingdom's activities.{{/Edit}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Constable====
{{Comment}}Not sure that this should be a kingdom role - join as health & safety role at org-level? Probably not Great Officer at the least - Great Officers all now have Society-level counterparts.{{/Comment}}
The {{Edit}}Kingdom{{/Edit}} Constable is the safety officer of the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#{{Edit}}<del>The maintenance of </del>{{/Edit}}Maintaining order and security amongst the people at events. {{Comment}}They aren't at all events…
{{/Comment}}
#Providing {{Edit}}c{{/Edit}}onstabulary related documents as are required by {{Edit}}<del>the </del>{{/Edit}} SCA Ltd and filing these, as required. {{Comment}}Not really kingdom business? Does the kingdom constable file all the documentation? Apparently this is a task for reeves that can be delegated to constables?{{/Comment}}

===={{Edit}}<del>The </del>Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}}====
The {{Edit}}Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}} is the bridge between newcomers and the SCA for the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#Welcoming newcomers at events and answering their questions. {{Comment}}They aren't at all events in the kingdom.{{/Comment}}
#Coordinating public and media relations and encouraging the growth and integration of the {{Edit}}k{{/Edit}}ingdom.
#Maintaining communications with, and providing resources for, group {{Edit}}<del>Hospitallers</del>chatelaines{{/Edit}}.
===={{Edit}}<del>The </del>{{/Edit}}Provost of Scribes====
The Provost of the College of Scribes shall{{Edit}}:{{Edit}}
#co-ordinate the production of such scrolls as may be directed by the Crown, and as may pertain to the Lochac {{Edit}}k{{/Edit}}ingdom awards
#provide such other documents as the Crown may require.
===={{Edit}}<del>The </del>{{/Edit}}Keeper of Regalia====
The Keeper of Regalia shall serve under the Kingdom Seneschal and shall be responsible for:
#liaising with the Crown through the Council for Regalia regarding the purchase, maintenance, storage and transport of the {{Edit}}k{{/Edit}}ingdom {{Edit}}r{{/Edit}}egalia as outlined in the Keeper of Regalia Handbook.
===={{Edit}}<del>The </del>Kingdom {{/Edit}}Historian====
The {{Edit}}Kingdom{{/Edit}} Historian shall collect and compile materials relating to the history of Lochac and shall compose a chronicle of this history to be available to the people of Lochac.
===={{Edit}}<del>The </del>Kingdom {{/Edit}}Web Minister====
The {{Edit}}Kingdom{{/Edit}} Web Minister shall serve under the {{Edit}}Kingdom{{/Edit}} Seneschal and shall be responsible for the maintenance and updating of the {{Edit}}k{{/Edit}}ingdom {{Edit}}w{{/Edit}}ebsite. {{Comment}}Just the one?{{/Comment}}

==Group officers==
===Baronies===
Baronies are required to have {{Edit}}at least{{/Edit}} seven officers. {{Edit}}<del>They</del>The required offices{{/Edit}} shall be:
#{{Edit}}<del>the </del>{{/Edit}}Seneschal
#{{Edit}}<del>the </del>{{/Edit}}Reeve
#{{Edit}}<del>the </del>{{/Edit}}Herald
#{{Edit}}<del>the </del>{{/Edit}}Marshal {{Edit}}(of any discipline){{/Edit}} {{Comment}}Clarification from Society Marshal that this is just one marshal of any flavour, could be a TAM.{{/Comment}}
#{{Edit}}<del>the </del>{{/Edit}}Arts and Sciences Minister
#{{Edit}}<del>the </del>{{/Edit}}Chronicler
#{{Edit}}<del>the Hospitaller</del>{{/Edit}}Chatelaine.

===All other groups, excluding hamlets===
All other groups are required to have at least three officers. The required offices shall be:
#{{Edit}}<del>the </del>{{/Edit}}Seneschal
#{{Edit}}<del>the </del>{{/Edit}}Reeve
#one of Herald, Marshal (of any discipline), or Arts and Sciences Minister.

==={{Edit}}Term of office{{/Edit}}===
{{Comment}}Added to clarify that expectations of term for group officers is the same as kingdom officers{{/Comment}}
#{{Edit}}The normal term of office for a group officer shall be two years.{{/Edit}}
#{{Edit}}This term shall only be extended in exceptional circumstances.{{/Edit}}
#{{Edit}}No group officer may serve for more than four years consecutively.{{/Edit}}

==Reporting==
===Written {{Edit}}r{{/Edit}}eports===
#The reporting schedule of all officers throughout the {{Edit}}k{{/Edit}}ingdom shall be as follows:
##The Kingdom Seneschal shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of March, June, September, and December
##The {{Edit}}<del>Kingdom</del>Chancellor of the{{/Edit}} Exchequer shall report {{Comment}}to who?{{/Comment}} quarterly as required by SCA Ltd and SCANZ requirements, also taking into account the annual reporting dates specified in {{Edit}}Article VII{{/Edit}} of these {{Edit}}L{{/Edit}}aws. {{Comment}}Update reference{{/Comment}}
##Other Kingdom Officers shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of February, May, August, and November.
##Reeves shall send a report to the Chancellor of the Exchequer {{Edit}}or the deputy exchequer{{/Edit}} quarterly, by the 15th of January, April, July, and October.
##Seneschals of {{Edit}}b{{/Edit}}aronies and {{Edit}}s{{/Edit}}hires shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of February, May, August, and November
##Other officers of {{Edit}}b{{/Edit}}aronies and {{Edit}}s{{/Edit}}hires shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of February, May, August, and November.
##Seneschals of {{Edit}}i{{/Edit}}ncipient {{Edit}}g{{/Edit}}roups, {{Edit}}c{{/Edit}}olleges and {{Edit}}c{{/Edit}}antons shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of January, April, July and October.
##Other officers of {{Edit}}c{{/Edit}}olleges and {{Edit}}c{{/Edit}}antons shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of January, April, July and October.
#Failure to so report without appropriate explanation is grounds for the {{Edit}}<del>Crown or relevant Kingdom Officer to suspend that Officer, or to remove that Officer</del>officer to be suspended or removed {{/Edit}} from office. {{Comment}}Updated to avoid having to define is doing it, as that will vary.{{/Comment}}

===Rosters===
{{Comment}}Unless this is for warrants, why is it done? We don't manage warrants (including roster warrants) as Corpora says we must.{{/Comment}}
#Each Great and Lesser Officer shall submit a roster of local officers and their deputies to the Crown upon request.
#Failure to so submit within four weeks without appropriate explanation is grounds for the {{Edit}}<del>Crown to suspend that Officer for that reign, or to remove that Officer</del>officer to be suspended or removed {{/Edit}} from office.
==={{Edit}}<del>Financial Reports</del>{{/Edit}}===
{{Comment}}No kingdom officer has money of their own, it's all through the Council of the Purse.{{/Comment}}
#{{Edit}}<del>Each Great and Lesser Officer in Australia shall, by the 31st of January each year, provide a financial report to the Chancellor of the Exchequer's Deputy for Australia, for the previous Australian financial year.</del>{{/Edit}}
#{{Edit}}<del>Each Great and Lesser Officer in New Zealand shall, by the 30th of April each year, provide a financial report to the Chancellor of the Exchequer's Deputy for New Zealand, for the previous New Zealand financial year</del>{{/Edit}}
#{{Edit}}<del>Failure to so report without appropriate explanation is grounds for the Crown to suspend that Officer for that reign, or to remove that officer from Office.</del>{{/Edit}}
#{{Edit}}<del>At the time a new Kingdom Officer is appointed, the outgoing Officer shall prepare a financial report for that Office.</del>{{/Edit}}
#{{Edit}}<del>Both the outgoing and incoming Officers are to sign that report and a copy is to be sent to the Exchequer.</del>{{/Edit}}
==Appointment of {{Edit}}o{{/Edit}}fficers==
===Warrants===
{{Comment}}We don't manage warrants (including roster warrants) as Corpora says we must. A warrant for each new officer (at all levels, including marshals) is supposed to be signed by the relevant Kingdom Officer and the current Crown. Existing officer warrants are supposed to be maintained by using a roster for the office (a list of everyone who has a warrant for that office) that is signed by the Crown at the start of each reign. '''We are in breach of this Corpora requirement''' - Suggest org policy to specify appointment process that says that we don't need to warrant using the Crown.{{/Comment}}
#Appointment to and removal from all {{Edit}}o{{/Edit}}ffices at all levels shall be according to the procedures established for warrants or for official rosters, as provided by the governing documents of the SCA.

===Removal of an {{Edit}}o{{/Edit}}fficer===
With sufficient evidence that an {{Edit}}o{{/Edit}}fficer is not fulfilling the duties of that {{Edit}}o{{/Edit}}ffice, the {{Edit}}<del>Crown and the Seneschal</del>relevant appointing authority{{/Edit}} may remove and replace that officer. {{Comment}}Not clear if this is for all officers (group and kingdom). Some officers are not appointed by the Crown or Kingdom Seneschal{{/Comment}}
===Suspension of an {{Edit}}o{{/Edit}}fficer===
#An officer may be suspended by the {{Edit}}<del>Crown</del>relevant appointing authority{{/Edit}} for failing to comply with the Laws referring to their office, as detailed under Article IV Sections 2, 3, 5 and 6. {{Comment}}Some officers are not appointed by the Crown (because we don't warrant them) IV.2 is only for Kingdom Officers, 3 has reporting for all officers, 5 is kingdom only, 6 is all.{{/Comment}}
#The duties of a suspended officer shall be performed by that officer's deputy for the duration of the reign.
#If there is no rostered deputy then the duties of a suspended officer shall be performed by the Seneschal {{Edit}}at the relevant level, i.e. group or kingdom.{{/Edit}} {{Comment}}Current definitions are for the Kingdom Seneschal where it just says Seneschal.... I'm presuming the Kingdom Seneschal doesn't want to pick up the work of a shire's Captain of Archers.{{/Comment}}
==Requirements for {{Edit}}h{{/Edit}}olding {{Edit}}o{{/Edit}}ffice==
===Conflict of {{Edit}}i{{/Edit}}nterest===
#No person may hold more than one Kingdom Office excepting as noted under the Earl Marshal's office
#No corporate officer of the SCA may hold any Great{{Edit}}<del>er Kingdom</del>{{/Edit}} Office. {{Comment}}What about Lesser Offices as they are very arbitrary distinctions?{{/Comment}}
#The Crown shall hold no other office in Lochac, or its subsidiary groups, during their reign.
##Offices normally held by them shall be filled by their {{Edit}}o{{/Edit}}eputies, or such other persons as they may appoint for the duration of their reign.
==={{Edit}}<del>Kingdom Officers may not be {{Edit}}l{{/Edit}}ocal {{Edit}}s{{/Edit}}eneschals or {{Edit}}r{{/Edit}}eeves</del>{{Edit}}{{Comment}}heading not required, it's still under conflicts of interest{{/Comment}}===
#No person may hold simultaneously a Kingdom Office and the office of {{Edit}}s{{/Edit}}eneschal or {{Edit}}r{{/Edit}}eeve in a local branch of the {{Edit}}k{{/Edit}}ingdom.
===Membership===
#All {{Edit}}o{{/Edit}}fficers - including Great{{Edit}}<del>er</del> and Lesser {{Edit}}<del>Kingdom,</del> Officers and all local officers - must be members of {{Edit}}<del>the SCA</del>SCA Ltd or SCANZ{{/Edit}}.
#Officers shall maintain their membership throughout their tenure.

===Residence===
#All {{Edit}}<del>Kingdom </del>o{{/Edit}}fficers shall reside in Lochac, and shall have resided in Lochac for at least the six months prior to taking office. {{Comment}}Suggest not just kingdom officers{{/Comment}}
#{{Edit}}The following officers must have resided in Lochac for at least 1 year prior to taking office: {{Comment}}As per SCANZ constitution{{/Comment}}
#*{{Edit}}Kingdom Seneschal
#*{{Edit}}Chancellor of the Exchequer and their deputy
#*{{Edit}}Group seneschals
#*{{Edit}}Group reeves
==Territorial {{Edit}}b{{/Edit}}aronages==
===Appointment===
#The Crown shall appoint as {{Edit}}b{{/Edit}}aronage those individual(s) deemed most fit to represent the {{Edit}}r{{/Edit}}oyal presence in the {{Edit}}b{{/Edit}}arony.
#The Crown shall give consideration to the wishes of the populace of the barony and the advice of the reigning {{Edit}}b{{/Edit}}aronage before making such an appointment.
===Vicars===
In the case of an extended, but temporary, absence of the {{Edit}}b{{/Edit}}aronage, they may request that the Crown appoint a {{Edit}}v{{/Edit}}icar to fulfil the duties of {{Edit}}the b{{/Edit}}aronage until their return.

===Membership===
{{Edit}}<del>Landed</del>Territorial b{{/Edit}}aronages must be members of SCA Ltd or SCANZ for the duration of {{Edit}}t{{/Edit}}heir tenure.

===Reporting===
#The baronial reporting schedule will be annually as follows:
#*'''March Crown''': Innilgard, Ynys Fawr, Mordenvale, Krae Glas.
#*'''May Coronation''': Stormhold, Saint-Florian-de-la-rivière, Southron Gaard, Rowany, River Haven.
#*'''September Crown''': Politarchopolis, Aneala, Ildhafn
#The verbal reports given in {{Edit}}c{{/Edit}}ourt should be brief and informative. {{Comment}}Is unclear who the baronage is reporting to. The Crown? Populace at large? If a court report is verbal, is there a requirement for more detailed written report? Just curious. (SC){{/Comment}}

Kingdom Law - Officers

2025-09-16T05:58:29Z

Scott Campbell: /* Written {{Edit}}r{{/Edit}}eports */

{{ChapterInfo|Draft Kingdom Law|4|Officers}}
==Kingdom Officers==
===Great{{Edit}}<del>er</del>{{/Edit}} Officers===
{{Comment}}Great Officers is the term used in Corpora{{/Comment}}
There shall be {{Edit}}<del>ten</del>nine{{/Edit}} Great Officers in Lochac. They shall be:
#The {{Edit}}Kingdom{{/Edit}} Seneschal
#the Crux Australis Herald
#the Earl Marshal
#the Minister of Arts and Sciences
#the Chancellor of the Exchequer
#the {{Edit}}Kingdom{{/Edit}} Chronicler {{Comment}}There are group level officers with the same name{{/Comment}}
#the {{Edit}}Kingdom{{/Edit}} Chirurgeon
#the {{Edit}}Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}} {{Comment}}Update at Society-level{{/Comment}}
#the {{Edit}}Kingdom{{/Edit}} Constable.
#{{Edit}}<del>and the DEI (Diversity, Equity, and Inclusivity) Officer.</del>{{/Edit}} {{Comment}}This is a corporate office, not a kingdom one.

===Lesser Officers===
There shall be four Lesser Officers in Lochac. They shall be:
#the Provost of the College of Scribes
#the Keeper of Regalia
#the {{Edit}}Kingdom{{/Edit}} Historian
#and the {{Edit}}Kingdom{{/Edit}} Web Minister.

===Term of {{Edit}}o{{/Edit}}ffice===
#The normal term of office for a Kingdom Officer shall be two years
#This term shall only be extended in exceptional circumstances.
#No {{Edit}}Kingdom{{/Edit}} Officer may serve for more than four years consecutively.
==={{Edit}}<del>Required Offices (Baronies)</del>{{/Edit}}===
{{Comment}}Moved under new heading to distinguish from Kingdom Officers{{/Comment}}
===Responsibilities===
{{Comment}}Moved up to make it clear that this is for Kingdom Officers, not group officers.{{/Comment}}
====To the Crown====
#The Great{{Edit}}<del>er</del>{{/Edit}} and Lesser Officers are responsible to the Crown for carrying out the Laws and administering the affairs of Lochac.
#They owe allegiance to the Crown in the performance of their offices.
#In addition to the specific duties defined hereunder, each {{Edit}}o{{/Edit}}fficer shall carry out such other duties as are appropriate to the {{Edit}}o{{/Edit}}ffice, or as are directed by the Crown.
====Documentation of the {{Edit}}o{{/Edit}}ffice====
As part of their responsibility to the administration of the {{Edit}}k{{/Edit}}ingdom, the Great{{Edit}}<del>er</del>{{/Edit}} and Lesser Officers shall produce and/or maintain governing documents or written policies of their office (which shall include an office Statement of Responsibilities) and seek approval of both the Crown and the Kingdom Seneschal{{Edit}}, and the Board of SCA Ltd and Committee of SCANZ{{/Edit}} for any changes to the governing documents or written policies of their office.
{{Comment}}Where do the Statements of Responsibility live? Do they actually exist?{{/Comment}}

====Communication====
It shall be the responsibility and duty of each Great and Lesser Officer of the {{Edit}}k{{/Edit}}ingdom to maintain regular contact with, provide support to and collect reports from the local officers below them.
====Deputies====
#It shall be the duty of each Great and Lesser Officer, within six months of assuming office, to obtain a deputy capable of assuming their office in case of emergency.
#{{Edit}}Emergency replacement deputies must be approved in the same manner as the office holder.{{/Edit}} {{Comment}}If a role is appointed by the Committee/Board, their emergency deputy needs to be as well, and have the same requirements. E.g. my appointment as the Emergency Replacement for the Society Marshal was approved by the Board of Directors.{{/Comment}}
===Duties of {{Edit}}Kingdom {{/Edit}}Officers===
{{Comment}}moved from being 4.5 into 4.1 as this section is for Kingdom Officer information{{/Comment}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Seneschal====
#The {{Edit}}Kingdom{{/Edit}} Seneschal is {{Edit}}<del>the chief administrative officer of the Kingdom and </del>responsible for coordinating the administration of the kingdom's recreation activities, which includes coordinating the other kingdom officers as required for the smooth operation of the kingdom. They{{/Edit}} shall: {{Comment}}From Corpora{{/Comment}}
##{{Edit}}<del>Serve as the principal mundane legal representative of the SCA within Lochac.</del>{{/Edit}} {{Comment}}Don't think this is accurate for our structure. Do we mean represent the orgs within the game side? Or do we mean outwards to mundane authorities, in which case no.{{/Comment}}
##Receive reports from all other Great and Lesser Officers on the status of their office.
##Make such reports as may be required by the Crown.
##Sit on the Council of the Purse.
##Sit on the Council of the Regalia.
##Ensure that details of upcoming Crown events, attendance at which is required for the winners of the next Crown {{Edit}}<del>Tourney</del>Tournament{{/Edit}} (as defined in Corpora {{Edit}}<del>IV.C.2</del>{{/Edit}}), are properly published via the {{Edit}}k{{/Edit}}ingdom's normal publishing processes, including appearing in Pegasus at least one month before that Crown {{Edit}}<del>Tourney</del>Tournament{{/Edit}} takes place. {{Comment}}Remove explicit paragraph reference as they can change.{{/Comment}}
#The {{Edit}}Kingdom{{/Edit}} Seneschal is ineligible to enter or be fought for in Crown Tournaments for any reign that would coincide with their term of office.
{{Comment}}Below are the duties listed in Corpora. Some might need to go in the bit about reviewing Kingdom Law{{/Comment}}
#{{Edit}}The Kingdom Seneschal is responsible for assisting new branches and for branch elevations.{{/Edit}}
#{{Edit}}The Kingdom Seneschal shall review all proposed changes to kingdom law to determine compliance with the governing documents of the Society and advise the Crown accordingly.{{/Edit}}
#{{Edit}}The Kingdom Seneschal shall with due promptness either acknowledge the propriety of the changes by signing them, prior to the Crown's enacting them, or shall state any conflicts in writing to the Crown and to the Great Officers of the kingdom.{{/Edit}}
#{{Edit}}Once the law has been enacted, the Kingdom Seneschal shall ensure that the Society Seneschal and the Board ombudsman for the kingdom receive current copies, which must include the Kingdom Seneschal's opinion regarding apparent conflicts, if any.{{/Edit}}

===={{Edit}}<del>The </del>{{/Edit}}Crux Australis Herald====
Crux Australis Herald is the principal heraldic officer of the Crown, and the {{Edit}}h{{/Edit}}ead of the College of Heralds in Lochac, and shall be responsible for:
#Providing the Crown's voice at events.
#{{Edit}}<del>The registration of</del>Registering{{/Edit}} names and armoury.
#{{Edit}}<del>The maintenance of</del>Maintaining{{/Edit}} the Order of Precedence of Lochac.
#{{Edit}}<del>The providing of</del>Devising{{/Edit}} new ceremony.
#{{Edit}}<del>The devising of</del>Devising{{/Edit}} new protocol for Lochac subject to the Crown's approval.
===={{Edit}}<del>The </del>{{/Edit}}Earl Marshal====
#The Earl Marshal is the principal martial officer of the Crown, and the {{Edit}}h{{/Edit}}ead of the {{Edit}}m{{/Edit}}arshallate in Lochac, and shall be responsible for:
##{{Edit}}<del>Development of the</del>Developing{{/Edit}} new combat standards {{Edit}}<del>of</del>for{{/Edit}} the {{Edit}}k{{/Edit}}ingdom as required.
##Encouraging the development of chivalry on the field.
##{{Edit}}<del>Maintenance, publication and enforcement of</del>Maintaining, publishing and enforcing{{/Edit}} the {{Edit}}k{{/Edit}}ingdom standards for construction and use of weapons and armour.
#The Earl Marshal, in consultation with the Crown and Kingdom Seneschal, shall appoint deputies in the areas of Keeper of the Lists, Fencing, Archery, Equestrian and Armoured {{Edit}}Combat{{/Edit}} to perform duties in respect of the {{Edit}}m{{/Edit}}arshallate.
#Further deputies with specific duties may be appointed by the Earl Marshal, in consultation with the Crown.
#{{Edit}}<del>The Earl Marshal may subsume one or more of these roles into their own office should they so desire.</del>The Earl Marshal must appoint deputies for any of the disciplines they are not themselves an authorising marshal for. The Earl Marshal may subsume one or more of these roles into their own office, if they are qualified to do so, and so desire. {{Comment}}Update at Society-level - Earl Marshal doesn't get magic powers.{{/Comment}}
#The Earl Marshal {{Edit}}<del>shall</del>must{{/Edit}} be a rostered {{Edit}}authorising{{/Edit}} marshal in the {{Edit}}k{{/Edit}}ingdom. {{Comment}}It's a pre-requisite, not a gift with job{{/Comment}}
===={{Edit}}<del>The </del>{{/Edit}}Minister of Arts and Sciences====
The Minister of Arts and Sciences shall be responsible for:
#{{Edit}}<del>The encouragement of</del>Encouraging p{{/Edit}}eriod {{Edit}}a{{/Edit}}rts and {{Edit}}s{{/Edit}}ciences in Lochac.
#Conducting the {{Edit}}a{{/Edit}}nnual Lochac Arts and Sciences Competition.
===={{Edit}}<del>The </del>{{/Edit}}Chancellor of the Exchequer====
#The Chancellor of the Exchequer is {{Edit}}<del>the chief financial officer of the Kingdom, and shall be</del> {{/Edit}}responsible for: {{Comment}} Avoid confusion with the Treasurers who are the actual CFOs{{/Comment}}
##{{Edit}}Coordinating the financial administration of funds for the Kingdom of Lochac and its branches{{/Edit}}
##Collecting, safeguarding and disbursing the monies of the {{Edit}}k{{/Edit}}ingdom.
##Maintaining the records of the assets of Lochac. {{Comment}}Many/most assets are associated with mundane legal entities, SCANZ and SCA Ltd. Hence, the respective corporate treasurers have this responsibility. Unsure where the coronets and sword of state sit wrt mundane assets, though (SC).{{/Comment}}
##Receiving financial reports from the local groups of Lochac
##Sitting on the Council of the Purse.
#{{Edit}}<del>The Chancellor of the Exchequer must appoint a deputy</del>A deputy must also be appointed to to represent them for either Australia or New Zealand (whichever country they are not a resident in). {{Comment}}The Committee and Board appoint the deputy too{{/Comment}}
#This deputy shall be responsible for{{Edit}}:{{/Edit}}
##Managing the {{Edit}}k{{/Edit}}ingdom finances in their respective country.
##{{Edit}}Sitting on the Council of the Purse{{/Edit}}

===={{Edit}}<del>The </del>Kingdom{{/Edit}} Chronicler====
The {{Edit}}Kingdom{{/Edit}} Chronicler is responsible for:
#The monthly publication and distribution of the official newsletter Pegasus for receipt by members before the first full weekend of the month.
#{{Edit}}<del>For the accounting of the Corporate Stipend and other Kingdom newsletter income, reporting such income and expenditures to the SCA Treasurers.</del>{{/Edit}} {{Comment}}Doesn't have money anymore{{/Comment}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Chirurgeon====
{{Comment}}This role makes me uncomfortable as a kingdom role - should it be a health & safety role within the orgs?{{/Comment}}
The {{Edit}}Kingdom{{/Edit}} Chirurgeon is the {{Edit}}<del>chief first aid officer</del>public health advisor{{/Edit}} of the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#{{Edit}}<del>Advising the Earl Marshal on health related issues.</del>{{/Edit}}
#{{Edit}}<del>Supervising those Chirurgeons-At-Large and water bearers who provide first aid at any event within Lochac, excepting mundane authorities.</del>{{/Edit}} {{Comment}}They don't supervise (they aren't everywhere), they don't coordinate first aid at events. Waterbearing in any official capacity is a breach of Corpora II. G{{/Comment}}
#{{Edit}}Providing advice to officers, groups and participants on public health or first aid-related matters as they relate to the kingdom's activities.{{/Edit}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Constable====
{{Comment}}Not sure that this should be a kingdom role - join as health & safety role at org-level? Probably not Great Officer at the least - Great Officers all now have Society-level counterparts.{{/Comment}}
The {{Edit}}Kingdom{{/Edit}} Constable is the safety officer of the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#{{Edit}}<del>The maintenance of </del>{{/Edit}}Maintaining order and security amongst the people at events. {{Comment}}They aren't at all events…
{{/Comment}}
#Providing {{Edit}}c{{/Edit}}onstabulary related documents as are required by {{Edit}}<del>the </del>{{/Edit}} SCA Ltd and filing these, as required. {{Comment}}Not really kingdom business? Does the kingdom constable file all the documentation? Apparently this is a task for reeves that can be delegated to constables?{{/Comment}}

===={{Edit}}<del>The </del>Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}}====
The {{Edit}}Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}} is the bridge between newcomers and the SCA for the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#Welcoming newcomers at events and answering their questions. {{Comment}}They aren't at all events in the kingdom.{{/Comment}}
#Coordinating public and media relations and encouraging the growth and integration of the {{Edit}}k{{/Edit}}ingdom.
#Maintaining communications with, and providing resources for, group {{Edit}}<del>Hospitallers</del>chatelaines{{/Edit}}.
===={{Edit}}<del>The </del>{{/Edit}}Provost of Scribes====
The Provost of the College of Scribes shall{{Edit}}:{{Edit}}
#co-ordinate the production of such scrolls as may be directed by the Crown, and as may pertain to the Lochac {{Edit}}k{{/Edit}}ingdom awards
#provide such other documents as the Crown may require.
===={{Edit}}<del>The </del>{{/Edit}}Keeper of Regalia====
The Keeper of Regalia shall serve under the Kingdom Seneschal and shall be responsible for:
#liaising with the Crown through the Council for Regalia regarding the purchase, maintenance, storage and transport of the {{Edit}}k{{/Edit}}ingdom {{Edit}}r{{/Edit}}egalia as outlined in the Keeper of Regalia Handbook.
===={{Edit}}<del>The </del>Kingdom {{/Edit}}Historian====
The {{Edit}}Kingdom{{/Edit}} Historian shall collect and compile materials relating to the history of Lochac and shall compose a chronicle of this history to be available to the people of Lochac.
===={{Edit}}<del>The </del>Kingdom {{/Edit}}Web Minister====
The {{Edit}}Kingdom{{/Edit}} Web Minister shall serve under the {{Edit}}Kingdom{{/Edit}} Seneschal and shall be responsible for the maintenance and updating of the {{Edit}}k{{/Edit}}ingdom {{Edit}}w{{/Edit}}ebsite. {{Comment}}Just the one?{{/Comment}}

==Group officers==
===Baronies===
Baronies are required to have {{Edit}}at least{{/Edit}} seven officers. {{Edit}}<del>They</del>The required offices{{/Edit}} shall be:
#{{Edit}}<del>the </del>{{/Edit}}Seneschal
#{{Edit}}<del>the </del>{{/Edit}}Reeve
#{{Edit}}<del>the </del>{{/Edit}}Herald
#{{Edit}}<del>the </del>{{/Edit}}Marshal {{Edit}}(of any discipline){{/Edit}} {{Comment}}Clarification from Society Marshal that this is just one marshal of any flavour, could be a TAM.{{/Comment}}
#{{Edit}}<del>the </del>{{/Edit}}Arts and Sciences Minister
#{{Edit}}<del>the </del>{{/Edit}}Chronicler
#{{Edit}}<del>the Hospitaller</del>{{/Edit}}Chatelaine.

===All other groups, excluding hamlets===
All other groups are required to have at least three officers. The required offices shall be:
#{{Edit}}<del>the </del>{{/Edit}}Seneschal
#{{Edit}}<del>the </del>{{/Edit}}Reeve
#one of Herald, Marshal (of any discipline), or Arts and Sciences Minister.

==={{Edit}}Term of office{{/Edit}}===
{{Comment}}Added to clarify that expectations of term for group officers is the same as kingdom officers{{/Comment}}
#{{Edit}}The normal term of office for a group officer shall be two years.{{/Edit}}
#{{Edit}}This term shall only be extended in exceptional circumstances.{{/Edit}}
#{{Edit}}No group officer may serve for more than four years consecutively.{{/Edit}}

==Reporting==
===Written {{Edit}}r{{/Edit}}eports===
#The reporting schedule of all officers throughout the {{Edit}}k{{/Edit}}ingdom shall be as follows:
##The Kingdom Seneschal shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of March, June, September, and December
##The {{Edit}}<del>Kingdom</del>Chancellor of the{{/Edit}} Exchequer shall report {{Comment}}to who?{{/Comment}} quarterly as required by SCA Ltd and SCANZ requirements, also taking into account the annual reporting dates specified in {{Edit}}Article VII{{/Edit}} of these {{Edit}}L{{/Edit}}aws. {{Comment}}Update reference{{/Comment}}
##Other Kingdom Officers shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of February, May, August, and November.
##Reeves shall send a report to the Chancellor of the Exchequer {{Edit}}or the deputy exchequer{{/Edit}} quarterly, by the 15th of January, April, July, and October.
##Seneschals of {{Edit}}b{{/Edit}}aronies and {{Edit}}s{{/Edit}}hires shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of February, May, August, and November
##Other officers of {{Edit}}b{{/Edit}}aronies and {{Edit}}s{{/Edit}}hires shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of February, May, August, and November.
##Seneschals of {{Edit}}i{{/Edit}}ncipient {{Edit}}g{{/Edit}}roups, {{Edit}}c{{/Edit}}olleges and {{Edit}}c{{/Edit}}antons shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of January, April, July and October.
##Other officers of {{Edit}}c{{/Edit}}olleges and {{Edit}}c{{/Edit}}antons shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of January, April, July and October.
#Failure to so report without appropriate explanation is grounds for the {{Edit}}<del>Crown or relevant Kingdom Officer to suspend that Officer, or to remove that Officer</del>officer to be suspended or removed {{/Edit}} from office. {{Comment}}Updated to avoid having to define is doing it, as that will vary.{{/Comment}}

===Rosters===
{{Comment}}Unless this is for warrants, why is it done? We don't manage warrants (including roster warrants) as Corpora says we must.{{/Comment}}
#Each Great and Lesser Officer shall submit a roster of local officers and their deputies to the Crown upon request.
#Failure to so submit within four weeks without appropriate explanation is grounds for the {{Edit}}<del>Crown to suspend that Officer for that reign, or to remove that Officer</del>officer to be suspended or removed {{/Edit}} from office.
==={{Edit}}<del>Financial Reports</del>{{/Edit}}===
{{Comment}}No kingdom officer has money of their own, it's all through the Council of the Purse.{{/Comment}}
#{{Edit}}<del>Each Great and Lesser Officer in Australia shall, by the 31st of January each year, provide a financial report to the Chancellor of the Exchequer's Deputy for Australia, for the previous Australian financial year.</del>{{/Edit}}
#{{Edit}}<del>Each Great and Lesser Officer in New Zealand shall, by the 30th of April each year, provide a financial report to the Chancellor of the Exchequer's Deputy for New Zealand, for the previous New Zealand financial year</del>{{/Edit}}
#{{Edit}}<del>Failure to so report without appropriate explanation is grounds for the Crown to suspend that Officer for that reign, or to remove that officer from Office.</del>{{/Edit}}
#{{Edit}}<del>At the time a new Kingdom Officer is appointed, the outgoing Officer shall prepare a financial report for that Office.</del>{{/Edit}}
#{{Edit}}<del>Both the outgoing and incoming Officers are to sign that report and a copy is to be sent to the Exchequer.</del>{{/Edit}}
==Appointment of {{Edit}}o{{/Edit}}fficers==
===Warrants===
{{Comment}}We don't manage warrants (including roster warrants) as Corpora says we must. A warrant for each new officer (at all levels, including marshals) is supposed to be signed by the relevant Kingdom Officer and the current Crown. Existing officer warrants are supposed to be maintained by using a roster for the office (a list of everyone who has a warrant for that office) that is signed by the Crown at the start of each reign. '''We are in breach of this Corpora requirement''' - Suggest org policy to specify appointment process that says that we don't need to warrant using the Crown.{{/Comment}}
#Appointment to and removal from all {{Edit}}o{{/Edit}}ffices at all levels shall be according to the procedures established for warrants or for official rosters, as provided by the governing documents of the SCA.

===Removal of an {{Edit}}o{{/Edit}}fficer===
With sufficient evidence that an {{Edit}}o{{/Edit}}fficer is not fulfilling the duties of that {{Edit}}o{{/Edit}}ffice, the {{Edit}}<del>Crown and the Seneschal</del>relevant appointing authority{{/Edit}} may remove and replace that officer. {{Comment}}Not clear if this is for all officers (group and kingdom). Some officers are not appointed by the Crown or Kingdom Seneschal{{/Comment}}
===Suspension of an {{Edit}}o{{/Edit}}fficer===
#An officer may be suspended by the {{Edit}}<del>Crown</del>relevant appointing authority{{/Edit}} for failing to comply with the Laws referring to their office, as detailed under Article IV Sections 2, 3, 5 and 6. {{Comment}}Some officers are not appointed by the Crown (because we don't warrant them) IV.2 is only for Kingdom Officers, 3 has reporting for all officers, 5 is kingdom only, 6 is all.{{/Comment}}
#The duties of a suspended officer shall be performed by that officer's deputy for the duration of the reign.
#If there is no rostered deputy then the duties of a suspended officer shall be performed by the Seneschal {{Edit}}at the relevant level, i.e. group or kingdom.{{/Edit}} {{Comment}}Current definitions are for the Kingdom Seneschal where it just says Seneschal.... I'm presuming the Kingdom Seneschal doesn't want to pick up the work of a shire's Captain of Archers.{{/Comment}}
==Requirements for {{Edit}}h{{/Edit}}olding {{Edit}}o{{/Edit}}ffice==
===Conflict of {{Edit}}i{{/Edit}}nterest===
#No person may hold more than one Kingdom Office excepting as noted under the Earl Marshal's office
#No corporate officer of the SCA may hold any Great{{Edit}}<del>er Kingdom</del>{{/Edit}} Office. {{Comment}}What about Lesser Offices as they are very arbitrary distinctions?{{/Comment}}
#The Crown shall hold no other office in Lochac, or its subsidiary groups, during their reign.
##Offices normally held by them shall be filled by their {{Edit}}o{{/Edit}}eputies, or such other persons as they may appoint for the duration of their reign.
==={{Edit}}<del>Kingdom Officers may not be {{Edit}}l{{/Edit}}ocal {{Edit}}s{{/Edit}}eneschals or {{Edit}}r{{/Edit}}eeves</del>{{Edit}}{{Comment}}heading not required, it's still under conflicts of interest{{/Comment}}===
#No person may hold simultaneously a Kingdom Office and the office of {{Edit}}s{{/Edit}}eneschal or {{Edit}}r{{/Edit}}eeve in a local branch of the {{Edit}}k{{/Edit}}ingdom.
===Membership===
#All {{Edit}}o{{/Edit}}fficers - including Great{{Edit}}<del>er</del> and Lesser {{Edit}}<del>Kingdom,</del> Officers and all local officers - must be members of {{Edit}}<del>the SCA</del>SCA Ltd or SCANZ{{/Edit}}.
#Officers shall maintain their membership throughout their tenure.

===Residence===
#All {{Edit}}<del>Kingdom </del>o{{/Edit}}fficers shall reside in Lochac, and shall have resided in Lochac for at least the six months prior to taking office. {{Comment}}Suggest not just kingdom officers{{/Comment}}
#{{Edit}}The following officers must have resided in Lochac for at least 1 year prior to taking office: {{Comment}}As per SCANZ constitution{{/Comment}}
#*{{Edit}}Kingdom Seneschal
#*{{Edit}}Chancellor of the Exchequer and their deputy
#*{{Edit}}Group seneschals
#*{{Edit}}Group reeves
==Territorial {{Edit}}b{{/Edit}}aronages==
===Appointment===
#The Crown shall appoint as {{Edit}}b{{/Edit}}aronage those individual(s) deemed most fit to represent the {{Edit}}r{{/Edit}}oyal presence in the {{Edit}}b{{/Edit}}arony.
#The Crown shall give consideration to the wishes of the populace of the barony and the advice of the reigning {{Edit}}b{{/Edit}}aronage before making such an appointment.
===Vicars===
In the case of an extended, but temporary, absence of the {{Edit}}b{{/Edit}}aronage, they may request that the Crown appoint a {{Edit}}v{{/Edit}}icar to fulfil the duties of {{Edit}}the b{{/Edit}}aronage until their return.

===Membership===
{{Edit}}<del>Landed</del>Territorial b{{/Edit}}aronages must be members of SCA Ltd or SCANZ for the duration of {{Edit}}t{{/Edit}}heir tenure.

===Reporting===
#The baronial reporting schedule will be annual as follows:
#*'''March Crown''': Innilgard, Ynys Fawr, Mordenvale, Krae Glas.
#*'''May Coronation''': Stormhold, Saint-Florian-de-la-rivière, Southron Gaard, Rowany, River Haven.
#*'''September Crown''': Politarchopolis, Aneala, Ildhafn
#The verbal reports given in {{Edit}}c{{/Edit}}ourt should be brief and informative.

Kingdom Law - Officers

2025-09-16T05:53:07Z

Scott Campbell: /* {{Edit}}The {{/Edit}}Chancellor of the Exchequer */

{{ChapterInfo|Draft Kingdom Law|4|Officers}}
==Kingdom Officers==
===Great{{Edit}}<del>er</del>{{/Edit}} Officers===
{{Comment}}Great Officers is the term used in Corpora{{/Comment}}
There shall be {{Edit}}<del>ten</del>nine{{/Edit}} Great Officers in Lochac. They shall be:
#The {{Edit}}Kingdom{{/Edit}} Seneschal
#the Crux Australis Herald
#the Earl Marshal
#the Minister of Arts and Sciences
#the Chancellor of the Exchequer
#the {{Edit}}Kingdom{{/Edit}} Chronicler {{Comment}}There are group level officers with the same name{{/Comment}}
#the {{Edit}}Kingdom{{/Edit}} Chirurgeon
#the {{Edit}}Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}} {{Comment}}Update at Society-level{{/Comment}}
#the {{Edit}}Kingdom{{/Edit}} Constable.
#{{Edit}}<del>and the DEI (Diversity, Equity, and Inclusivity) Officer.</del>{{/Edit}} {{Comment}}This is a corporate office, not a kingdom one.

===Lesser Officers===
There shall be four Lesser Officers in Lochac. They shall be:
#the Provost of the College of Scribes
#the Keeper of Regalia
#the {{Edit}}Kingdom{{/Edit}} Historian
#and the {{Edit}}Kingdom{{/Edit}} Web Minister.

===Term of {{Edit}}o{{/Edit}}ffice===
#The normal term of office for a Kingdom Officer shall be two years
#This term shall only be extended in exceptional circumstances.
#No {{Edit}}Kingdom{{/Edit}} Officer may serve for more than four years consecutively.
==={{Edit}}<del>Required Offices (Baronies)</del>{{/Edit}}===
{{Comment}}Moved under new heading to distinguish from Kingdom Officers{{/Comment}}
===Responsibilities===
{{Comment}}Moved up to make it clear that this is for Kingdom Officers, not group officers.{{/Comment}}
====To the Crown====
#The Great{{Edit}}<del>er</del>{{/Edit}} and Lesser Officers are responsible to the Crown for carrying out the Laws and administering the affairs of Lochac.
#They owe allegiance to the Crown in the performance of their offices.
#In addition to the specific duties defined hereunder, each {{Edit}}o{{/Edit}}fficer shall carry out such other duties as are appropriate to the {{Edit}}o{{/Edit}}ffice, or as are directed by the Crown.
====Documentation of the {{Edit}}o{{/Edit}}ffice====
As part of their responsibility to the administration of the {{Edit}}k{{/Edit}}ingdom, the Great{{Edit}}<del>er</del>{{/Edit}} and Lesser Officers shall produce and/or maintain governing documents or written policies of their office (which shall include an office Statement of Responsibilities) and seek approval of both the Crown and the Kingdom Seneschal{{Edit}}, and the Board of SCA Ltd and Committee of SCANZ{{/Edit}} for any changes to the governing documents or written policies of their office.
{{Comment}}Where do the Statements of Responsibility live? Do they actually exist?{{/Comment}}

====Communication====
It shall be the responsibility and duty of each Great and Lesser Officer of the {{Edit}}k{{/Edit}}ingdom to maintain regular contact with, provide support to and collect reports from the local officers below them.
====Deputies====
#It shall be the duty of each Great and Lesser Officer, within six months of assuming office, to obtain a deputy capable of assuming their office in case of emergency.
#{{Edit}}Emergency replacement deputies must be approved in the same manner as the office holder.{{/Edit}} {{Comment}}If a role is appointed by the Committee/Board, their emergency deputy needs to be as well, and have the same requirements. E.g. my appointment as the Emergency Replacement for the Society Marshal was approved by the Board of Directors.{{/Comment}}
===Duties of {{Edit}}Kingdom {{/Edit}}Officers===
{{Comment}}moved from being 4.5 into 4.1 as this section is for Kingdom Officer information{{/Comment}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Seneschal====
#The {{Edit}}Kingdom{{/Edit}} Seneschal is {{Edit}}<del>the chief administrative officer of the Kingdom and </del>responsible for coordinating the administration of the kingdom's recreation activities, which includes coordinating the other kingdom officers as required for the smooth operation of the kingdom. They{{/Edit}} shall: {{Comment}}From Corpora{{/Comment}}
##{{Edit}}<del>Serve as the principal mundane legal representative of the SCA within Lochac.</del>{{/Edit}} {{Comment}}Don't think this is accurate for our structure. Do we mean represent the orgs within the game side? Or do we mean outwards to mundane authorities, in which case no.{{/Comment}}
##Receive reports from all other Great and Lesser Officers on the status of their office.
##Make such reports as may be required by the Crown.
##Sit on the Council of the Purse.
##Sit on the Council of the Regalia.
##Ensure that details of upcoming Crown events, attendance at which is required for the winners of the next Crown {{Edit}}<del>Tourney</del>Tournament{{/Edit}} (as defined in Corpora {{Edit}}<del>IV.C.2</del>{{/Edit}}), are properly published via the {{Edit}}k{{/Edit}}ingdom's normal publishing processes, including appearing in Pegasus at least one month before that Crown {{Edit}}<del>Tourney</del>Tournament{{/Edit}} takes place. {{Comment}}Remove explicit paragraph reference as they can change.{{/Comment}}
#The {{Edit}}Kingdom{{/Edit}} Seneschal is ineligible to enter or be fought for in Crown Tournaments for any reign that would coincide with their term of office.
{{Comment}}Below are the duties listed in Corpora. Some might need to go in the bit about reviewing Kingdom Law{{/Comment}}
#{{Edit}}The Kingdom Seneschal is responsible for assisting new branches and for branch elevations.{{/Edit}}
#{{Edit}}The Kingdom Seneschal shall review all proposed changes to kingdom law to determine compliance with the governing documents of the Society and advise the Crown accordingly.{{/Edit}}
#{{Edit}}The Kingdom Seneschal shall with due promptness either acknowledge the propriety of the changes by signing them, prior to the Crown's enacting them, or shall state any conflicts in writing to the Crown and to the Great Officers of the kingdom.{{/Edit}}
#{{Edit}}Once the law has been enacted, the Kingdom Seneschal shall ensure that the Society Seneschal and the Board ombudsman for the kingdom receive current copies, which must include the Kingdom Seneschal's opinion regarding apparent conflicts, if any.{{/Edit}}

===={{Edit}}<del>The </del>{{/Edit}}Crux Australis Herald====
Crux Australis Herald is the principal heraldic officer of the Crown, and the {{Edit}}h{{/Edit}}ead of the College of Heralds in Lochac, and shall be responsible for:
#Providing the Crown's voice at events.
#{{Edit}}<del>The registration of</del>Registering{{/Edit}} names and armoury.
#{{Edit}}<del>The maintenance of</del>Maintaining{{/Edit}} the Order of Precedence of Lochac.
#{{Edit}}<del>The providing of</del>Devising{{/Edit}} new ceremony.
#{{Edit}}<del>The devising of</del>Devising{{/Edit}} new protocol for Lochac subject to the Crown's approval.
===={{Edit}}<del>The </del>{{/Edit}}Earl Marshal====
#The Earl Marshal is the principal martial officer of the Crown, and the {{Edit}}h{{/Edit}}ead of the {{Edit}}m{{/Edit}}arshallate in Lochac, and shall be responsible for:
##{{Edit}}<del>Development of the</del>Developing{{/Edit}} new combat standards {{Edit}}<del>of</del>for{{/Edit}} the {{Edit}}k{{/Edit}}ingdom as required.
##Encouraging the development of chivalry on the field.
##{{Edit}}<del>Maintenance, publication and enforcement of</del>Maintaining, publishing and enforcing{{/Edit}} the {{Edit}}k{{/Edit}}ingdom standards for construction and use of weapons and armour.
#The Earl Marshal, in consultation with the Crown and Kingdom Seneschal, shall appoint deputies in the areas of Keeper of the Lists, Fencing, Archery, Equestrian and Armoured {{Edit}}Combat{{/Edit}} to perform duties in respect of the {{Edit}}m{{/Edit}}arshallate.
#Further deputies with specific duties may be appointed by the Earl Marshal, in consultation with the Crown.
#{{Edit}}<del>The Earl Marshal may subsume one or more of these roles into their own office should they so desire.</del>The Earl Marshal must appoint deputies for any of the disciplines they are not themselves an authorising marshal for. The Earl Marshal may subsume one or more of these roles into their own office, if they are qualified to do so, and so desire. {{Comment}}Update at Society-level - Earl Marshal doesn't get magic powers.{{/Comment}}
#The Earl Marshal {{Edit}}<del>shall</del>must{{/Edit}} be a rostered {{Edit}}authorising{{/Edit}} marshal in the {{Edit}}k{{/Edit}}ingdom. {{Comment}}It's a pre-requisite, not a gift with job{{/Comment}}
===={{Edit}}<del>The </del>{{/Edit}}Minister of Arts and Sciences====
The Minister of Arts and Sciences shall be responsible for:
#{{Edit}}<del>The encouragement of</del>Encouraging p{{/Edit}}eriod {{Edit}}a{{/Edit}}rts and {{Edit}}s{{/Edit}}ciences in Lochac.
#Conducting the {{Edit}}a{{/Edit}}nnual Lochac Arts and Sciences Competition.
===={{Edit}}<del>The </del>{{/Edit}}Chancellor of the Exchequer====
#The Chancellor of the Exchequer is {{Edit}}<del>the chief financial officer of the Kingdom, and shall be</del> {{/Edit}}responsible for: {{Comment}} Avoid confusion with the Treasurers who are the actual CFOs{{/Comment}}
##{{Edit}}Coordinating the financial administration of funds for the Kingdom of Lochac and its branches{{/Edit}}
##Collecting, safeguarding and disbursing the monies of the {{Edit}}k{{/Edit}}ingdom.
##Maintaining the records of the assets of Lochac. {{Comment}}Many/most assets are associated with mundane legal entities, SCANZ and SCA Ltd. Hence, the respective corporate treasurers have this responsibility. Unsure where the coronets and sword of state sit wrt mundane assets, though (SC).{{/Comment}}
##Receiving financial reports from the local groups of Lochac
##Sitting on the Council of the Purse.
#{{Edit}}<del>The Chancellor of the Exchequer must appoint a deputy</del>A deputy must also be appointed to to represent them for either Australia or New Zealand (whichever country they are not a resident in). {{Comment}}The Committee and Board appoint the deputy too{{/Comment}}
#This deputy shall be responsible for{{Edit}}:{{/Edit}}
##Managing the {{Edit}}k{{/Edit}}ingdom finances in their respective country.
##{{Edit}}Sitting on the Council of the Purse{{/Edit}}

===={{Edit}}<del>The </del>Kingdom{{/Edit}} Chronicler====
The {{Edit}}Kingdom{{/Edit}} Chronicler is responsible for:
#The monthly publication and distribution of the official newsletter Pegasus for receipt by members before the first full weekend of the month.
#{{Edit}}<del>For the accounting of the Corporate Stipend and other Kingdom newsletter income, reporting such income and expenditures to the SCA Treasurers.</del>{{/Edit}} {{Comment}}Doesn't have money anymore{{/Comment}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Chirurgeon====
{{Comment}}This role makes me uncomfortable as a kingdom role - should it be a health & safety role within the orgs?{{/Comment}}
The {{Edit}}Kingdom{{/Edit}} Chirurgeon is the {{Edit}}<del>chief first aid officer</del>public health advisor{{/Edit}} of the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#{{Edit}}<del>Advising the Earl Marshal on health related issues.</del>{{/Edit}}
#{{Edit}}<del>Supervising those Chirurgeons-At-Large and water bearers who provide first aid at any event within Lochac, excepting mundane authorities.</del>{{/Edit}} {{Comment}}They don't supervise (they aren't everywhere), they don't coordinate first aid at events. Waterbearing in any official capacity is a breach of Corpora II. G{{/Comment}}
#{{Edit}}Providing advice to officers, groups and participants on public health or first aid-related matters as they relate to the kingdom's activities.{{/Edit}}
===={{Edit}}<del>The </del>Kingdom{{/Edit}} Constable====
{{Comment}}Not sure that this should be a kingdom role - join as health & safety role at org-level? Probably not Great Officer at the least - Great Officers all now have Society-level counterparts.{{/Comment}}
The {{Edit}}Kingdom{{/Edit}} Constable is the safety officer of the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#{{Edit}}<del>The maintenance of </del>{{/Edit}}Maintaining order and security amongst the people at events. {{Comment}}They aren't at all events…
{{/Comment}}
#Providing {{Edit}}c{{/Edit}}onstabulary related documents as are required by {{Edit}}<del>the </del>{{/Edit}} SCA Ltd and filing these, as required. {{Comment}}Not really kingdom business? Does the kingdom constable file all the documentation? Apparently this is a task for reeves that can be delegated to constables?{{/Comment}}

===={{Edit}}<del>The </del>Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}}====
The {{Edit}}Kingdom <del>Hospitaller</del>Chatelaine{{/Edit}} is the bridge between newcomers and the SCA for the {{Edit}}k{{/Edit}}ingdom, and shall be responsible for:
#Welcoming newcomers at events and answering their questions. {{Comment}}They aren't at all events in the kingdom.{{/Comment}}
#Coordinating public and media relations and encouraging the growth and integration of the {{Edit}}k{{/Edit}}ingdom.
#Maintaining communications with, and providing resources for, group {{Edit}}<del>Hospitallers</del>chatelaines{{/Edit}}.
===={{Edit}}<del>The </del>{{/Edit}}Provost of Scribes====
The Provost of the College of Scribes shall{{Edit}}:{{Edit}}
#co-ordinate the production of such scrolls as may be directed by the Crown, and as may pertain to the Lochac {{Edit}}k{{/Edit}}ingdom awards
#provide such other documents as the Crown may require.
===={{Edit}}<del>The </del>{{/Edit}}Keeper of Regalia====
The Keeper of Regalia shall serve under the Kingdom Seneschal and shall be responsible for:
#liaising with the Crown through the Council for Regalia regarding the purchase, maintenance, storage and transport of the {{Edit}}k{{/Edit}}ingdom {{Edit}}r{{/Edit}}egalia as outlined in the Keeper of Regalia Handbook.
===={{Edit}}<del>The </del>Kingdom {{/Edit}}Historian====
The {{Edit}}Kingdom{{/Edit}} Historian shall collect and compile materials relating to the history of Lochac and shall compose a chronicle of this history to be available to the people of Lochac.
===={{Edit}}<del>The </del>Kingdom {{/Edit}}Web Minister====
The {{Edit}}Kingdom{{/Edit}} Web Minister shall serve under the {{Edit}}Kingdom{{/Edit}} Seneschal and shall be responsible for the maintenance and updating of the {{Edit}}k{{/Edit}}ingdom {{Edit}}w{{/Edit}}ebsite. {{Comment}}Just the one?{{/Comment}}

==Group officers==
===Baronies===
Baronies are required to have {{Edit}}at least{{/Edit}} seven officers. {{Edit}}<del>They</del>The required offices{{/Edit}} shall be:
#{{Edit}}<del>the </del>{{/Edit}}Seneschal
#{{Edit}}<del>the </del>{{/Edit}}Reeve
#{{Edit}}<del>the </del>{{/Edit}}Herald
#{{Edit}}<del>the </del>{{/Edit}}Marshal {{Edit}}(of any discipline){{/Edit}} {{Comment}}Clarification from Society Marshal that this is just one marshal of any flavour, could be a TAM.{{/Comment}}
#{{Edit}}<del>the </del>{{/Edit}}Arts and Sciences Minister
#{{Edit}}<del>the </del>{{/Edit}}Chronicler
#{{Edit}}<del>the Hospitaller</del>{{/Edit}}Chatelaine.

===All other groups, excluding hamlets===
All other groups are required to have at least three officers. The required offices shall be:
#{{Edit}}<del>the </del>{{/Edit}}Seneschal
#{{Edit}}<del>the </del>{{/Edit}}Reeve
#one of Herald, Marshal (of any discipline), or Arts and Sciences Minister.

==={{Edit}}Term of office{{/Edit}}===
{{Comment}}Added to clarify that expectations of term for group officers is the same as kingdom officers{{/Comment}}
#{{Edit}}The normal term of office for a group officer shall be two years.{{/Edit}}
#{{Edit}}This term shall only be extended in exceptional circumstances.{{/Edit}}
#{{Edit}}No group officer may serve for more than four years consecutively.{{/Edit}}

==Reporting==
===Written {{Edit}}r{{/Edit}}eports===
#The reporting schedule of all officers throughout the {{Edit}}k{{/Edit}}ingdom shall be as follows:
##The Kingdom Seneschal shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of March, June, September, and December
##The {{Edit}}<del>Kingdom</del>Chancellor of the{{/Edit}} Exchequer shall report {{Comment}}to who?{{/Comment}} quarterly as required by SCA Ltd and SCANZ requirements, also taking into account the annual reporting dates specified in {{Edit}}Article VII{{/Edit}} of these {{Edit}}L{{/Edit}}aws. {{Comment}}Update reference{{/Comment}}
##Other Kingdom Officers shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of February, May, August, and November.
##Reeves shall send a report to the Chancellor of the Exchequer quarterly, by the 15th of January, April, July, and October.
##Seneschals of {{Edit}}b{{/Edit}}aronies and {{Edit}}s{{/Edit}}hires shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of February, May, August, and November
##Other officers of {{Edit}}b{{/Edit}}aronies and {{Edit}}s{{/Edit}}hires shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of February, May, August, and November.
##Seneschals of {{Edit}}i{{/Edit}}ncipient {{Edit}}g{{/Edit}}roups, {{Edit}}c{{/Edit}}olleges and {{Edit}}c{{/Edit}}antons shall report {{Comment}}to who?{{/Comment}} quarterly, by the 15th of January, April, July and October.
##Other officers of {{Edit}}c{{/Edit}}olleges and {{Edit}}c{{/Edit}}antons shall report {{Comment}}to who?{{/Comment}} quarterly, by the 1st of January, April, July and October.
#Failure to so report without appropriate explanation is grounds for the {{Edit}}<del>Crown or relevant Kingdom Officer to suspend that Officer, or to remove that Officer</del>officer to be suspended or removed {{/Edit}} from office. {{Comment}}Updated to avoid having to define is doing it, as that will vary.{{/Comment}}
===Rosters===
{{Comment}}Unless this is for warrants, why is it done? We don't manage warrants (including roster warrants) as Corpora says we must.{{/Comment}}
#Each Great and Lesser Officer shall submit a roster of local officers and their deputies to the Crown upon request.
#Failure to so submit within four weeks without appropriate explanation is grounds for the {{Edit}}<del>Crown to suspend that Officer for that reign, or to remove that Officer</del>officer to be suspended or removed {{/Edit}} from office.
==={{Edit}}<del>Financial Reports</del>{{/Edit}}===
{{Comment}}No kingdom officer has money of their own, it's all through the Council of the Purse.{{/Comment}}
#{{Edit}}<del>Each Great and Lesser Officer in Australia shall, by the 31st of January each year, provide a financial report to the Chancellor of the Exchequer's Deputy for Australia, for the previous Australian financial year.</del>{{/Edit}}
#{{Edit}}<del>Each Great and Lesser Officer in New Zealand shall, by the 30th of April each year, provide a financial report to the Chancellor of the Exchequer's Deputy for New Zealand, for the previous New Zealand financial year</del>{{/Edit}}
#{{Edit}}<del>Failure to so report without appropriate explanation is grounds for the Crown to suspend that Officer for that reign, or to remove that officer from Office.</del>{{/Edit}}
#{{Edit}}<del>At the time a new Kingdom Officer is appointed, the outgoing Officer shall prepare a financial report for that Office.</del>{{/Edit}}
#{{Edit}}<del>Both the outgoing and incoming Officers are to sign that report and a copy is to be sent to the Exchequer.</del>{{/Edit}}
==Appointment of {{Edit}}o{{/Edit}}fficers==
===Warrants===
{{Comment}}We don't manage warrants (including roster warrants) as Corpora says we must. A warrant for each new officer (at all levels, including marshals) is supposed to be signed by the relevant Kingdom Officer and the current Crown. Existing officer warrants are supposed to be maintained by using a roster for the office (a list of everyone who has a warrant for that office) that is signed by the Crown at the start of each reign. '''We are in breach of this Corpora requirement''' - Suggest org policy to specify appointment process that says that we don't need to warrant using the Crown.{{/Comment}}
#Appointment to and removal from all {{Edit}}o{{/Edit}}ffices at all levels shall be according to the procedures established for warrants or for official rosters, as provided by the governing documents of the SCA.

===Removal of an {{Edit}}o{{/Edit}}fficer===
With sufficient evidence that an {{Edit}}o{{/Edit}}fficer is not fulfilling the duties of that {{Edit}}o{{/Edit}}ffice, the {{Edit}}<del>Crown and the Seneschal</del>relevant appointing authority{{/Edit}} may remove and replace that officer. {{Comment}}Not clear if this is for all officers (group and kingdom). Some officers are not appointed by the Crown or Kingdom Seneschal{{/Comment}}
===Suspension of an {{Edit}}o{{/Edit}}fficer===
#An officer may be suspended by the {{Edit}}<del>Crown</del>relevant appointing authority{{/Edit}} for failing to comply with the Laws referring to their office, as detailed under Article IV Sections 2, 3, 5 and 6. {{Comment}}Some officers are not appointed by the Crown (because we don't warrant them) IV.2 is only for Kingdom Officers, 3 has reporting for all officers, 5 is kingdom only, 6 is all.{{/Comment}}
#The duties of a suspended officer shall be performed by that officer's deputy for the duration of the reign.
#If there is no rostered deputy then the duties of a suspended officer shall be performed by the Seneschal {{Edit}}at the relevant level, i.e. group or kingdom.{{/Edit}} {{Comment}}Current definitions are for the Kingdom Seneschal where it just says Seneschal.... I'm presuming the Kingdom Seneschal doesn't want to pick up the work of a shire's Captain of Archers.{{/Comment}}
==Requirements for {{Edit}}h{{/Edit}}olding {{Edit}}o{{/Edit}}ffice==
===Conflict of {{Edit}}i{{/Edit}}nterest===
#No person may hold more than one Kingdom Office excepting as noted under the Earl Marshal's office
#No corporate officer of the SCA may hold any Great{{Edit}}<del>er Kingdom</del>{{/Edit}} Office. {{Comment}}What about Lesser Offices as they are very arbitrary distinctions?{{/Comment}}
#The Crown shall hold no other office in Lochac, or its subsidiary groups, during their reign.
##Offices normally held by them shall be filled by their {{Edit}}o{{/Edit}}eputies, or such other persons as they may appoint for the duration of their reign.
==={{Edit}}<del>Kingdom Officers may not be {{Edit}}l{{/Edit}}ocal {{Edit}}s{{/Edit}}eneschals or {{Edit}}r{{/Edit}}eeves</del>{{Edit}}{{Comment}}heading not required, it's still under conflicts of interest{{/Comment}}===
#No person may hold simultaneously a Kingdom Office and the office of {{Edit}}s{{/Edit}}eneschal or {{Edit}}r{{/Edit}}eeve in a local branch of the {{Edit}}k{{/Edit}}ingdom.
===Membership===
#All {{Edit}}o{{/Edit}}fficers - including Great{{Edit}}<del>er</del> and Lesser {{Edit}}<del>Kingdom,</del> Officers and all local officers - must be members of {{Edit}}<del>the SCA</del>SCA Ltd or SCANZ{{/Edit}}.
#Officers shall maintain their membership throughout their tenure.

===Residence===
#All {{Edit}}<del>Kingdom </del>o{{/Edit}}fficers shall reside in Lochac, and shall have resided in Lochac for at least the six months prior to taking office. {{Comment}}Suggest not just kingdom officers{{/Comment}}
#{{Edit}}The following officers must have resided in Lochac for at least 1 year prior to taking office: {{Comment}}As per SCANZ constitution{{/Comment}}
#*{{Edit}}Kingdom Seneschal
#*{{Edit}}Chancellor of the Exchequer and their deputy
#*{{Edit}}Group seneschals
#*{{Edit}}Group reeves
==Territorial {{Edit}}b{{/Edit}}aronages==
===Appointment===
#The Crown shall appoint as {{Edit}}b{{/Edit}}aronage those individual(s) deemed most fit to represent the {{Edit}}r{{/Edit}}oyal presence in the {{Edit}}b{{/Edit}}arony.
#The Crown shall give consideration to the wishes of the populace of the barony and the advice of the reigning {{Edit}}b{{/Edit}}aronage before making such an appointment.
===Vicars===
In the case of an extended, but temporary, absence of the {{Edit}}b{{/Edit}}aronage, they may request that the Crown appoint a {{Edit}}v{{/Edit}}icar to fulfil the duties of {{Edit}}the b{{/Edit}}aronage until their return.

===Membership===
{{Edit}}<del>Landed</del>Territorial b{{/Edit}}aronages must be members of SCA Ltd or SCANZ for the duration of {{Edit}}t{{/Edit}}heir tenure.

===Reporting===
#The baronial reporting schedule will be annual as follows:
#*'''March Crown''': Innilgard, Ynys Fawr, Mordenvale, Krae Glas.
#*'''May Coronation''': Stormhold, Saint-Florian-de-la-rivière, Southron Gaard, Rowany, River Haven.
#*'''September Crown''': Politarchopolis, Aneala, Ildhafn
#The verbal reports given in {{Edit}}c{{/Edit}}ourt should be brief and informative.

Kingdom Law - The Law

2025-09-16T05:39:15Z

Scott Campbell: /* Proposed Laws */

{{ChapterInfo|Draft Kingdom Law|2|The Law}}Kingdom Law needs to be updated to account for changes to SCANZ's constitution
==Precedence of the Law==
#The {{Edit}}o{{/Edit}}rder of {{Edit}}p{{/Edit}}recedence of the Law shall be as defined in {{Edit}}<del>the governing documents of the SCA.</del>[[Kingdom_Law_-_Definitions#Governing_documents_of_the_SCA|Definitions 1.19]]{{/Edit}}
==Source of the Law==
===Word of the Crown===
#The Word of the Crown is Law, subject to the governing documents of the SCA and the modern laws of jurisdictions in which the {{Edit}}k{{/Edit}}ingdom is situated.
===Proclamations===
#Proclamations of the Crown come into effect from the moment they are spoken, and are binding on all subjects of the {{Edit}}k{{/Edit}}ingdom with knowledge of the terms of the proclamation to the extent of that knowledge, during the reign of the Crown who made the proclamation. However, they do not change or rescind existing laws unless proclaimed and published as provided below.
==Changes to the Law==
===Proposed Laws===
#Proposed {{Edit}}L{{/Edit}}aws are any changes or additions proposed for these Laws.
#The Crown must present all proposed {{Edit}}L{{/Edit}}aws to the {{Edit}}Kingdom{{/Edit}} Seneschal. {{Comment}}Kingdom Law must be consistent with all of the governing documents above it - it should be approved by the Board and Committee as it is officer policy - the Crown being an officer of SCANZ{{/Comment}}
#The {{Edit}}Kingdom{{/Edit}} Seneschal is required to provide advice to the Crown within 60 days of receiving the proposed {{Edit}}L{{/Edit}}aw.
#Once the {{Edit}}Kingdom{{/Edit}} Seneschal has provided advice to the Crown on the proposed {{Edit}}L{{/Edit}}aw or the 60 days has expired, the Crown may act to proclaim and publish the law change. {{Comment}}There's no time limit on this, it needs the approvals from the Committee or it doesn't happen.{{/Comment}} {{Comment}}Perhaps change this to require the KS to respond within some defined time frame. Response may be final yes/no, or may be that a final response will be delayed pending consultation with interested parties. Requirement on interested parties to actively consider the Crown's proposal without unnecessary delay.{{/Comment}}

===Proclamation and {{Edit}}p{{/Edit}}ublication of Law {{Edit}}c{{/Edit}}hanges===
#Changes to these Laws shall be announced by the Crown at an official event and shall take effect immediately{{Edit}}<del>.</del> as Word of the Crown, and become permanent when published and included in Pegasus.{{/Edit}}
{{Comment}}The following conflict with Corpora IV.F.2 - "Law must be kept current, and all changes thereto must be proclaimed at a Society event and published in the kingdom newsletter. No provision of law shall be in effect, nor shall the subjects of a realm be responsible for such provision, until such proclamation and publication have taken place. "{{/Comment}}
#{{Edit}}<del>In order for the changes to have permanent effect, the Kingdom Seneschal shall publish them as follows within the specified periods from the date of the official announcement:</del>{{/Edit}}
##{{Edit}}<del>within one month, as a distinct document on the {{Edit}}k{{/Edit}}ingdom website which contains only the changes, and also by incorporation into the current Laws document</del>{{/Edit}}
##{{Edit}}<del>within one month, via a notification to the announcement email list of the {{Edit}}k{{/Edit}}ingdom which references the above-mentioned changes document on the {{Edit}}k{{/Edit}}ingdom website</del>{{/Edit}}
##{{Edit}}<del>within three months, a copy of the changes in Pegasus.</del>{{/Edit}}
#{{Edit}}<del>Pending publication as described above, a Law change officially announced by the Crown may be presumed to continue in effect for up to three months of their successor's reign, unless altered by a new Law change.</del>{{/Edit}}
#{{Edit}}<del>Laws changes not correctly published within the timeframes described above are automatically rescinded.</del>{{/Edit}}
#In written announcements, all changes must be presented as changes, additions or deletions to specific articles or sections.
#When announced in {{Edit}}c{{/Edit}}ourt, only the fact of the changes need be announced, provided the changes themselves have been published on the announcement email list prior to the event, or are available at the event for attendees to read.
==Publication==
{{Comment}}The current laws (and change logs) are not maintained on [http://lochac.sca.org lochac.sca.org], they are maintained on [http://seneschal.lochac.sca.org seneschal.lochac.sca.org]{{/Comment}}
#The current Laws shall be maintained on the {{Edit}}k{{/Edit}}ingdom website by the Kingdom Seneschal and their location shall be published on the home page of the {{Edit}}k{{/Edit}}ingdom website and in each issue of Pegasus.
#Documents describing announced changes to Laws shall be maintained and accessible on the {{Edit}}k{{/Edit}}ingdom website for at least ten years after their original publication

==Combat==
#The rules and conventions concerning the martial activities of the Kingdom of Lochac are maintained and published by the office of the Earl Marshal.

Kingdom Law - Definitions

2025-09-16T05:29:08Z

Scott Campbell: /* Lochac */

{{ChapterInfo|Draft Kingdom Law|1|Definitions}}
Kingdom Law needs to be updated to account for changes to SCANZ's constitution.
==SCA==
#SCA {{Edit}}<del>US</del>{{/Edit}}Inc. means the Society for Creative Anachronism {{Edit}}<del>Inc.</del>Incorporated{{/Edit}}, incorporated in California{{Edit}}, USA{{/Edit}}. {{Comment}}Use proper name of org{{/Comment}}
#SCA Ltd means the Society for Creative Anachronism Ltd, the company representing the SCA in Australia.
#SCANZ means the Society for Creative Anachronism {{Edit}}({{/Edit}}New Zealand{{Edit}}){{/Edit}} Incorporated.
#SCA means the collection of affiliated organisations which includes SCA {{Edit}}<del>US</del>Inc.{{/Edit}}, SCA Ltd and SCANZ.

==Lochac==
#Lochac means the Kingdom of Lochac{{Edit}}<del>:</del>,{{/Edit}} a branch of the SCA which encompasses all SCA activities and groups within Australia and New Zealand.
# In this document{{Edit}},{{/Edit}} "{{Edit}}k{{/Edit}}ingdom" or "the {{Edit}}k{{/Edit}}ingdom" shall {{Edit}}also{{/Edit}} be understood to mean {{Edit}}the Kingdom of {{/Edit}}Lochac {{Edit}}unless clearly noted otherwise{{/Edit}}.

==Laws==
#"Law" or "Laws" used without qualifiers means the Law or Laws of the Kingdom of Lochac; i.e. this document.
==Corpora==
#Corpora means the Corpora of the SCA{{Edit}}<del>US</del>Inc.{{/Edit}}, one of the {{Edit}}g{{/Edit}}overning {{Edit}}d{{/Edit}}ocuments of {{Edit}}<del>the SCA US.</del>SCA Inc. It contains the policies governing historical re-creation within the SCA.{{/Edit}}
==Member==
#A {{Edit}}m{{/Edit}}ember is a subscribing member of {{Edit}}<del>the</del>{{/Edit}} SCA Ltd or SCANZ or a formally affiliated organisation. {{Comment}}Do we also mean event members?{{/Comment}}
=={{Edit}}<del>Seneschal</del>{{/Edit}}==
#{{Edit}}<del>Unless specifically stated otherwise Seneschal means the Lochac Kingdom Seneschal.</del>{{/Edit}} {{Comment}}Have specified throughout. Either include definition of a seneschal or remove.{{/Comment}}

=={{Edit}}<del>Registrar</del>{{/Edit}}==
#{{Edit}}<del>Registrar means the registrar of SCA Ltd or of SCANZ as applicable.</del>{{/Edit}} {{Comment}}This term does not appear anywhere else in the document{{/Comment}}
==Pegasus==
#Pegasus is the official newsletter of Lochac, {{Edit}}<del>the</del>{{/Edit}} SCA Ltd and SCANZ.
=={{Edit}}Kingdom newsletter{{/Edit}}==
{{Edit}}The official kingdom newsletter of Lochac, the SCA Ltd and SCANZ is Pegasus.{{/Edit}}

==Kingdom {{Edit}}w{{/Edit}}ebsite==
#The {{Edit}}k{{/Edit}}ingdom {{Edit}}w{{/Edit}}ebsite is [http://lochac.sca.org/ lochac.sca.org]

=={{Edit}}<del>Mail</del>{{/Edit}}==
#{{Edit}}<del>Unless specifically stated otherwise, the term mail includes email and postal mail.</del>{{/Edit}} {{Comment}}This term does not appear anywhere else in the document{{/Comment}}
==Official {{Edit}}e{{/Edit}}vent==
#An official event means an SCA event as defined in {{Edit}}<del>the</del>{{/Edit}} Corpora{{Edit}}.<del> of the SCA US.</del>{{/Edit}}
==Steward==
#Steward means the {{Edit}}subscribing{{/Edit}} member of the SCA who is the person responsible for an official event.
==Sovereign==
#Sovereign means the contestant of Crown {{Edit}}T{{/Edit}}ournament who {{Edit}}<del>fought and</del>{{/Edit}} won, and was subsequently crowned as King or Queen.

==Consort==
#Consort means the person who entered Crown {{Edit}}T{{/Edit}}ournament with the person who won Crown Tournament and was subsequently crowned as King or Queen.
==The Crown==
The Crown means the Sovereign and Consort of Lochac, acting together
==Royal {{Edit}}t{{/Edit}}itles==
==={{Edit}}<del>The </del>{{/Edit}}King/Queen/Crown===
#The titles "King"{{Edit}},{{/Edit}} "Queen" and "Crown" are reserved for the Sovereign and/or Consort.
==={{Edit}}Crown Prince/Crown Princess{{/Edit}}===
#{{Edit}}The titles "Crown Prince" or "Crown Princess" are reserved for the Royal Heirs.{{/Edit}}

==Regents==
#Regents are the persons who administer the affairs of the {{Edit}}k{{/Edit}}ingdom if the Crown is unable to reign.
==Royal Heirs==
#Royal Heirs means the winner of the most recent Crown Tournament and their consort, who have been granted the title of Crown Prince or Crown Princess but who have not yet been crowned King or Queen.
==Governing documents of the SCA==
The governing documents of the SCA in Lochac shall be, by order of precedence{{Edit}}:{{/Edit}}
#Real-world law.
#The Constitution{{Edit}}s{{/Edit}} of {{Edit}}<del>the</del>{{Edit}} SCA Ltd and/or {{Edit}}<del>the Rules of </del>{{/Edit}}SCANZ, as applicable.
#The SCA Ltd-SCANZ, SCA Ltd-SCA{{Edit}}<del> US</del> Inc.{{/Edit}} and SCANZ-SCA{{Edit}}<del> US</del> Inc.{{/Edit}}operating agreements.
#SCA Ltd and/or SCANZ corporate policies, as applicable.
#The Corpora of the SCA{{Edit}}<del> US</del> Inc.{{/Edit}} .
#SCA{{Edit}}<del> US</del> Inc.{{/Edit}} Officers' policies, as approved by the Board of SCA{{Edit}}<del> US</del> Inc.{{/Edit}}, except those specifically excluded by the operating agreements between SCA Ltd and/or SCANZ and SCA{{Edit}}<del> US</del> Inc.{{/Edit}} .
#The Laws of the Kingdom of Lochac (this document).
#Governing documents or written policies of Kingdom Officers, approved by the Crown and Kingdom Seneschal, {{Edit}} and Board of SCA Ltd and Committee of SCANZ.{{/Edit}} {{Comment}}What is the position of offcicer policies approved by the Board & Committee, as they are our equivalent to society officer policies? Decide on consistent capitalisation for kingdom officer.{{/Comment}}
#The Word of the Crown.

General meetings

2025-08-10T04:24:36Z

Scott Campbell: /* Procedures for all general meetings */

{{ChapterInfo|SCANZ Draft Constitution handbook|3|General meetings}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Procedures for all general meetings==
#The '''committee''' must give all '''subscribing members''' at least 6 weeks written notice of any '''general meeting''' and of the business to be conducted at that '''general meeting''', including a request for any further business.
#That '''notice''' will be addressed to each '''subscribing member''' at the email address notified to the '''SCANZ registrar''' and recorded in '''SCANZ's''' register of members. The '''general meeting''' and its business will not be invalidated simply because one or more members do not receive the '''notice''' of the '''general meeting'''.
#Any interested party may attend '''general meetings''' but only '''subscribing members''' may submit motions for and vote at general meetings.
#'''Subscribing members''' may vote at general meetings:
##in person, or
##by a written proxy naming an individual entitled to vote at the '''general meeting''' and received by the '''committee''' before the start of the '''general meeting''', and
##no other proxy voting will be permitted.
#No '''general meeting''' may be held unless at least 2/3 of the '''committee''' and an equal number of eligible '''subscribing members''' attend throughout the meeting and this will constitute a quorum.
##Either the '''chair''' or the '''vice-chair''' must attend the meeting.
#If, within half an hour after the time appointed for a meeting a quorum is not present, the meeting – if convened upon request of subscribing members – will be dissolved. In any other case it will stand adjourned to a day, time and place determined by the '''chairperson''', and if at such adjourned meeting a quorum is not present those '''subscribing members''' present in person or by proxy will be deemed to constitute a sufficient quorum.
#A '''subscribing member''' is entitled to exercise one vote on any motion at a '''general meeting''' in person or by proxy, and voting at a '''general meeting''' will be by voices or by show of hands or appropriate electronic voting tool.
#Unless otherwise required by this '''constitution''', all questions will be decided by a simple majority of those '''subscribing members''' in attendance in person or by proxy and voting at a '''general meeting'''.
#Any decisions made when a quorum is not present are not valid.
#'''SCANZ''' may pass a written resolution in lieu of a '''general meeting''', and a written resolution is as valid for the purposes of the '''Act''' and this '''constitution''' as if it had been passed at a '''general meeting''' if it is approved by no less than 75 percent of the eligible '''subscribing members''' voting on the resolution. {{Comment}}This is ambiguous. Can be interpreted as a) requiring 75% of eligible subscribing members in favour, or b) 75% of the eligible subscribing members that actually voted on the resolution in favour. From discussion, I think that a) is meant? (SC) {{/Comment}}
##A written resolution may consist of 1 or more documents in similar form (including letters, electronic mail, or other similar means of communication) each proposed by or on behalf of 1 or more '''subscribing members'''.
##A '''subscribing member''' may give their approval to a written resolution by signing the resolution or giving approval to the resolution in any other manner permitted by the '''constitution''' (for example, by electronic means).
#'''General meetings''' may be held at one or more venues by '''subscribing members''' present in person and/or using any real-time audio, audio and visual, or electronic communication that gives each '''subscribing member''' a reasonable opportunity to participate.
#All '''general meetings''' will be chaired by the '''chair'''. If the '''chair''' is absent, the '''vice-chair''' will chair the meeting.
#Any person chairing a '''general meeting''' has a deliberative and, in the event of a tied vote, a casting vote.
#Any person chairing a '''general meeting''' may -
##With the consent of a simple majority of '''subscribing members''' present at any '''general meeting''' adjourn the '''general meeting''' from time to time and from place to place but no business can be transacted at any adjourned '''general meeting''' other than the business left unfinished at the meeting from which the adjournment took place.
##Direct that any person not entitled to be present at the '''general meeting''', or obstructing the business of the '''general meeting''', or behaving in a disorderly manner, or being abusive, or failing to abide by the directions of the '''chairperson''' be removed from the '''general meeting''', and
##In the absence of a quorum or in the case of emergency, adjourn the '''general meeting''' or declare it closed.
#The '''committee''' may propose motions for '''subscribing members''' to vote on ('''committee motions'''), which will be notified to '''subscribing members''' with the notice of the '''general meeting'''.
#Any '''subscribing member''' may request that a motion be voted on ("member's motion") at a '''general meeting''', by giving notice to the '''secretary''' or '''committee''' at least {{Edit}}2 weeks{{/Edit}} before that meeting. The '''subscribing member''' may also provide information in support of the motion ("member's information"). If notice of the motion is given to the '''secretary''' or '''committee''' before written '''notice''' of the '''general meeting''' is given to '''subscribing members''', notice of the motion will be provided to '''subscribing members''' with the written '''notice''' of the '''general meeting'''.
#The agenda may not be changed within {{Edit}}2 weeks{{/Edit}} of the meeting, but may be altered prior to this as long as the agenda is republished.
#Only motions relevant to the items on the agenda will be voted on at the '''general meeting'''.

==Minutes==
#'''SCANZ''' must keep minutes of all '''general meetings'''.

==Annual general meetings==
#An '''annual general meeting''' must be held once a year on a date and at a location and/or using any electronic communication determined by the '''committee''' and consistent with any requirements in the '''Act''', and the '''constitution''' relating to the procedure to be followed at '''general meetings''' must apply.
#The '''annual general meeting''' must be held within the period of 4 weeks either side of 15 July.
#The business of an '''annual general meeting''' is to -
##confirm the minutes of the last '''annual general meeting''' and any '''special general meeting(s)''' held since the last '''annual general meeting''',
##adopt the annual report on the operations and affairs of '''SCANZ''',
##adopt the '''committee's''' report on the finances of '''SCANZ''', and the annual financial statements,
##consider any motions of which prior '''notice''' has been given to '''subscribing members''' with notice of the '''meeting'''.
#The '''committee''' must, at each '''annual general meeting''', present the following information -
##an annual report on the operation and affairs of '''SCANZ''' during the most recently completed accounting period,
##the annual financial statements for that period, and
##notice of any disclosures of conflicts of interest made by '''officers''' during that period (including a summary of the matters, or types of matters, to which those disclosures relate).

==Special general meetings==
#'''Special general meetings''' may be called at any time by the '''committee''' by resolution.
#The '''committee''' must call a '''special general meeting''' if it receives a written request signed by at least 10 percent of '''subscribing members.'''
#If more than 2/3 of the '''committee''' are unable to vote on a particular issue because they have an interest in it, the '''committee''' must call a '''special general meeting''' to determine the '''matter'''.
#Any resolution or written request must state the business that the '''special general meeting''' is to deal with.
#The rules in this '''constitution''' relating to the procedure to be followed at '''general meetings''' will apply to a '''special general meeting''', and a '''special general meeting''' shall only consider and deal with the business specified in the '''committee's''' resolution or the written request by '''subscribing members''' for the '''meeting'''.

Members

2025-08-10T04:21:17Z

Scott Campbell: /* Types of members */

{{ChapterInfo|SCANZ Draft Constitution handbook|2|Members}}
==Minimum number of members==
#'''SCANZ''' must maintain at least the minimum number of '''members''' required by the Act. These are counted from '''subscribing members''' only.

==Types of members==
#The classes of membership and the method by which '''members''' are admitted to different classes of membership are as follows:
##A '''subscribing member''' is an individual admitted to membership under this '''constitution''' and who has not ceased to be a '''member''', or had their membership suspended, revoked or denied.
###A '''junior member''' is a '''subscribing member''' under the age of 18.
###Subscribing membership conveys the following privileges:
####eligibility to hold office in '''SCANZ''', if not otherwise ineligible.
####the right to vote in polls, submit and vote upon motions at meetings of '''SCANZ''', if aged {{Edit}}14 years{{/Edit}} or older.
####a subscription to the newsletter of the '''Kingdom of Lochac'''
####any other privileges designated by '''SCANZ''' or its '''branches''' available to '''subscribing members'''.
##An '''event member''' is an individual who is not a current '''subscribing member''', but who has been granted temporary membership with limited privileges for a single '''event'''.
###Event membership is required by any individual who is not currently a '''subscribing member''' of '''SCANZ''' or an '''SCA affiliate''', attending a '''SCANZ''' '''event'''.
###Event memberships will not be granted to individuals who have had membership denied by '''SCANZ''' or its '''affiliates'''.
###Event membership does not convey the privileges of a '''subscribing membership'''.
##{{Edit}}An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.{{/Edit}}

==Becoming a member==
===Consent and approval===
#Every applicant for membership must consent in writing or equivalent electronic record to becoming a '''member'''.
#The consent of every '''member''' to become a '''SCANZ''' '''member''' must be retained in '''SCANZ's''' membership records.
#The '''committee''' may accept or decline an application for membership at its sole discretion. The '''committee''' must advise the applicant of its decision.
#Memberships are not transferable.

===Becoming a subscribing member===
#An applicant for subscribing membership must complete the application form supplying any information as may be reasonably required by the '''committee''' regarding an application for membership, and signing this completed form or an equivalent electronic action, will become a '''subscribing member''' on acceptance of that application by the '''committee''', and payment of at least 1 year's membership fee.

===Becoming an event member===
#Participants at '''SCANZ''' '''events''', who are not '''subscribing members''' of '''SCANZ''' or its affiliates, must complete and sign an event membership form, and supply any information as may be reasonably required by the '''committee''' regarding an application for membership, and pay any relevant event member fee.
#They will be considered '''members''' for the duration of that '''event''' but will accrue none of the privileges extended to '''subscribing members'''.

==Members' obligations and rights==
#Every '''subscribing member''' must provide '''SCANZ''' in writing with that '''member's''' name and '''contact details''' (namely, physical and email address and a telephone number) and promptly advise '''SCANZ''' in writing of any changes to those details while they remain a '''member'''.
#Every '''event member''' must provide '''SCANZ''' in writing with that '''member's''' name, physical or email address and a telephone number.
#All '''members''' will promote the interests and purposes of '''SCANZ''' and its '''affiliates''' and must do nothing to bring '''SCANZ''' or its '''affiliates''' into disrepute.
#All '''members''' agree to abide by the lawful and reasonable instructions of agents of '''SCANZ'''.
#A '''member''' is only entitled to exercise the rights of membership (including attending and voting at '''general meetings''', accessing or using '''SCANZ's''' premises, facilities, equipment and other property, and participating in '''SCANZ''' activities) if all subscriptions and any other fees have been paid to '''SCANZ''' by their respective due dates.
#The '''committee''' may decide what access or use '''members''' may have of or to any premises, facilities, equipment or other property owned, occupied or otherwise used by '''SCANZ''', and to participate in '''SCANZ''' activities, including any conditions of and fees for such access, use or involvement.

==Subscriptions and fees==
#Subscribing memberships are deemed to start on the date on which the '''SCANZ Registrar''' enters that membership on '''SCANZ's''' register of '''members'''.
#Subscribing memberships are for 1 year or any longer periods chosen on the membership form and expire at the end of the calendar month the membership started in.
#Fees for each class of membership may be reviewed at a '''committee meeting''' at the discretion of the '''committee'''. A review need not always result in an adjustment.
#The '''committee''' may set different rates within each class of membership using clearly defined criteria, as determined by the '''committee'''.

==Ceasing to be a member==
===General===
#An '''event member''' ceases to be an '''event member''' at the end of the '''event''' that the membership applies to, or earlier if removed from the event by the organisers.
#A '''subscribing member''' ceases to be a '''member''' -
##by resignation by written notice signed by that '''member''' to the '''committee''', or
##by failure to renew their membership subscription, or
##on death, or
##on termination of a '''subscribing member's''' membership following a dispute resolution process under this '''constitution''', or
##by resolution of the '''committee''' where, in the opinion of the '''committee''' the '''member''' has brought '''SCANZ''' into disrepute.
##with effect from (as applicable) -
###the date of receipt of the '''member's''' notice of resignation by the '''committee''' (or any subsequent date stated in the notice of resignation), or
###the date of the end of the '''member's''' membership subscription, or
###the date of death of the '''member''', or
###the date of termination of the '''member's''' membership under this '''constitution''', or
###the date specified in a resolution of the '''committee''' and when a '''member’s''' membership has been terminated the '''committee''' will promptly notify the former '''member''' in writing.
===Revocation and denial of membership===
#Membership of '''SCANZ''' may be revoked and/or denied at the sole discretion of the '''committee''' for the following reasons:
##Actions that endanger public health and safety, or disturb the peace of an '''SCANZ''' activity, in a manner which would make it reasonable for the modern authorities to be called in for assistance.
##Actions in the course of performing official duties on behalf of '''SCANZ''' which would make it reasonable for the modern authorities to be called in for assistance.
##Actions that endanger the operation or viability of '''SCANZ'''.
##Violation of the '''constitution''' or other rules of '''SCANZ'''.
##Conviction of violation of civil or criminal law.
#Membership may also be denied if the reasons for a previous revocation of membership are still considered valid by the '''committee'''.
#The '''committee''' may resolve to terminate/revoke or deny membership temporarily for a period determined by the '''committee''' at the time of the action (suspension), or permanently.
#In the case of permanent denial of membership, no future membership application will be accepted from the party denied membership.
#The following procedures must be followed for the '''committee''' to resolve to terminate/revoke an individual's membership of '''SCANZ''':
##a '''committee meeting''' must be called which the individual in question is invited to attend or submit written grounds to refute the allegations; and
##the individual be provided with the full allegations upon which the revocation is based in writing no less than 1 month in advance of the '''committee meeting'''; and
##that individual is to be given the opportunity to defend themselves; and
##a vote of the '''committee''' will be taken to decide the issue; and
##the individual will be informed in writing of the decision of the '''committee'''; and
##in situations where the '''committee''' makes a decision to revoke a membership, this decision and the reasons for it must be communicated in writing to the governing bodies of '''SCA Inc''' and any other '''SCA''' bodies affiliated with '''SCANZ''' and to the '''SCANZ registrar''' who will record the revocation in the membership records.
#Revocations or denials of membership carried out with due process by '''SCA Inc''' or any of its '''affiliates''' and notified to '''SCANZ''' will be sustained by '''SCANZ''' in accordance with the '''operating agreements''' between '''SCANZ''' and its '''affiliates'''.

==Obligations once membership has ceased==
#An individual who has ceased to be a '''member''' under this '''constitution''' -
##must cease to hold themself out as a '''member''' of '''SCANZ''', and
##must return to '''SCANZ''' or its '''branches''' all material provided to '''members''' by '''SCANZ''' or its '''branches.'''
##will cease to be entitled to any of the rights of a '''SCANZ member'''.
##will not be refunded any remaining membership fee.
#An individual who has had their membership terminated following a '''dispute resolution process''' under this '''constitution''' or a resolution by the '''committee''' that the individual has brought the organisation into disrepute -
##must also cease to participate in the activities of '''SCANZ''' or any other '''SCA''' affiliate until this action is reversed.

==Becoming a member again==
#Any former '''member''' may apply for re-admission in the manner prescribed for new applicants.
#But, if a former '''member's''' membership was terminated following a disciplinary or dispute resolution process (revoked and/or denied by '''SCANZ'''), the applicant may be re-admitted only by a resolution passed at a '''general meeting''' on the recommendation of the '''committee'''.

Other

2025-08-10T04:19:46Z

Scott Campbell: /* Common seal */

{{ChapterInfoNoTOC|SCANZ Draft Constitution handbook|12|Other}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Common seal==
#'''''SCANZ''''' will have a common seal that must be kept in the custody of ''a '''committee''' member or '''corporate officer''' as the '''committee''' may decide from time to time.''
#The common seal may be affixed to any document:
##by resolution of the '''committee''', and must be countersigned by {{edit}}2 '''committee''' '''members''' and/or '''corporate officers'''{{/Edit}} or
##by such other means as the '''committee''' may resolve from time to time.

==Bylaws ==
#The '''committee''' from time to time may make and amend bylaws, and policies for the conduct and control of '''''SCANZ''''' activities and codes of conduct applicable to '''members''', but no such bylaws, policies or codes of conduct applicable to '''members''' shall be inconsistent with this '''constitution''', the '''Act''', regulations made under the '''Act''', or any other legislation.

Liquidation and removal from the register

2025-08-10T04:08:00Z

Scott Campbell: /* Surplus assets */

{{ChapterInfo|SCANZ Draft Constitution handbook|10|Liquidation and removal from the register}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Resolving to put SCANZ into liquidation==
#'''''SCANZ''''' may be liquidated in accordance with the provisions of Part 5 of the '''Act'''.
#The '''committee''' shall give ''6 weeks'' written '''notice''' to all '''members''' of the proposed resolution to put '''''SCANZ''''' into liquidation.
#The '''committee''' shall also give written '''notice''' to all '''members''' of the '''general meeting''' at which any such proposed resolution is to be considered. The '''notice''' shall include all information as required by section 228(4) of the '''Act'''.
#Any resolution to put '''''SCANZ''''' into liquidation must be passed by a ''simple'' majority of all '''members''' present and voting.

==Resolving to apply for removal from the register==
#'''''SCANZ''''' may be removed from the Register of Incorporated Societies in accordance with the provisions of Part 5 of the '''Act'''.
#The '''committee''' shall give ''6 weeks'' written '''notice''' to all '''members''' of the proposed resolution to remove '''''SCANZ''''' from the Register of Incorporated Societies.
#The '''committee''' shall also give written '''notice''' to all '''members''' of the '''general meeting''' at which any such proposed resolution is to be considered. The '''notice''' shall include all information as required by section 228(4) of the '''Act'''.
#Any resolution to remove '''''SCANZ''''' from the Register of Incorporated Societies must be passed by a ''simple'' majority of all '''members''' present and voting.

==Surplus assets==
#If '''''SCANZ''''' is liquidated or removed from the Register of Incorporated Societies, no distribution shall be made to any '''member''' or other individual.
#On the liquidation or removal from the Register of Incorporated Societies of '''''SCANZ''''', its surplus assets — after payment of all debts, costs and liabilities — shall be vested in ''a similar {{Edit}}historical{{/Edit}} reenactment not-for-profit entity/entities in New Zealand.''
#However, in any resolution under this rule, '''''SCANZ''''' may approve a different distribution to a different not-for-profit entity from that specified above, so long as '''''SCANZ''''' complies with this '''constitution''' and the '''Act''' in all other respects.

Officers

2025-08-10T04:05:07Z

Scott Campbell: /* Baron and/or Baroness */

{{ChapterInfo|SCANZ Draft Constitution handbook|6|Officers}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Qualifications of officers==
#Every '''officer''' must be a natural person who -
##has consented in writing to be an '''officer''' of '''''SCANZ''''', and
##certifies that they are not disqualified from being elected or appointed or otherwise holding office as an '''officer''' of '''''SCANZ'''''.
#'''Officers''' must not be disqualified under section 47(3) of '''the Act''' from being appointed or holding office as an '''officer''' of '''''SCANZ''''', namely -
##a person who is under 16 years of age
##a person who is an undischarged bankrupt
##a person who is prohibited from being a director or promoter of, or being concerned or taking part in the management of, an incorporated or unincorporated body under the Companies Act 1993, the Financial Markets Conduct Act 2013, or the Takeovers Act 1993, or any other similar legislation
##A person who is disqualified from being a member of the governing body of a charitable entity under section 16(2) of the Charities Act 2005
##a person who has been convicted of any of the following, and has been sentenced for the offence, within the last 7 years—
###an offence under subpart 6 of Part 4 of '''the Act'''
###a crime involving dishonesty (within the meaning of section 2(1) of the Crimes Act 1961)
###an offence under section 143B of the Tax Administration Act 1994
###an offence, in a country other than New Zealand, that is substantially similar to an offence specified in subparagraphs (1) to (3)
###a money laundering offence or an offence relating to the financing of terrorism, whether in New Zealand or elsewhere
##a person subject to:
###a banning order under subpart 7 of Part 4 of the Act, or
###an order under section 108 of the Credit Contracts and Consumer Finance Act 2003, or
###a forfeiture order under the Criminal Proceeds (Recovery) Act 2009, or
###a property order made under the Protection of Personal and Property Rights Act 1988, or whose property is managed by a trustee corporation under section 32 of that Act.
##a person who is subject to an order that is substantially similar to an order referred to in paragraph (6) under a law of a country, State, or territory outside New Zealand that is a country, State, or territory prescribed by the regulations (if any) of the Act.
#''To be a candidate for'' election or appointment as an '''officer''' a person must -
##consent in writing to be an '''officer''', and
##certify in writing that they are not disqualified from being elected or appointed as an '''officer''' either by this '''constitution''' or '''the Act'''.
#''Each officer's certificate shall be retained in '''''SCANZ's''''' records.

==Officers' duties==
===All officers===
#At all times each '''officer''':
##must act in good faith and in what they believe to be the best interests of '''''SCANZ''''',
##must exercise all powers for a proper purpose,
##must not act, or agree to '''''SCANZ''''' acting, in a manner that contravenes '''the Act''' or this '''constitution''',
##when exercising powers or performing duties as an '''officer''', must exercise the care and diligence that a reasonable person with the same responsibilities would exercise in the same circumstances taking into account, but without limitation:''
###the nature of '''''SCANZ''',
###the nature of the decision, and
###the position of the '''officer''' and the nature of the responsibilities undertaken by them
##must not agree to the activities of '''''SCANZ''''' being carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, or cause or allow the activities of '''''SCANZ''''' to be carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, and
##must not agree to '''''SCANZ''''' incurring an obligation unless they believe at that time on reasonable grounds that '''''SCANZ''''' will be able to perform the obligation when it is required to do so.

===''Committee members''===
#The duties of the '''committee''' are to direct and supervise the management of the operations and affairs of '''SCANZ''' to ensure that the organisation operates for the purposes of the society stated in this '''constitution'''.
#''The '''chair''' is responsible for:
##''calling '''committee meetings'''
##''chairing '''general meetings''' and '''committee meetings''',
##''and providing leadership for SCANZ.''
#''The '''vice-chair''' is responsible for:
##chairing '''committee meetings''' and '''general meetings''' in the absence of the '''chair''',
##performing the role of the '''secretary''' in the absence of the '''secretary.'''''
#''The '''secretary''' is responsible for:
##''keeping the minutes of all proceedings of the '''committee''' and '''general meetings'''
##''any other duties specified in this '''constitution'''.''

===''Corporate officers''===
====''SCANZ registrar''====
#''The '''SCANZ registrar''' must:''
##''Receive all subscriptions and applications for membership, process them promptly and supply each new '''member''' with a membership card; and
##''Keep a list of all '''members''', containing their name, contact details, and date of membership and any subsequent changes to these, as required by '''the Act''', and submit this list to the Registrar of Incorporated Societies if requested to do so; and''
##''Maintain the registered address of '''SCANZ''', and notify any change to the Registrar of Incorporated Societies, as required by '''the Act'''.''
##''Report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''

====''SCANZ treasurer''====
#''The '''SCANZ treasurer''' must:''
##''keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of '''SCANZ'''; and''
##''compile an end of year account to be presented at the '''annual general meeting'''; and''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
#''The '''SCANZ treasurer''' may not be the '''reeve''' of any '''branch'''.''

====''SCANZ website administrator''====
#''The '''SCANZ website administrator''' must:''
##''maintain the website of '''SCANZ''' (e.g. sca.org.nz), including publishing and updating such material as agendas, minutes, policies as the '''committee''' may from time to time require; and''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ website administrator''', they must perform these duties themselves.''

====''SCANZ diversity, equity and inclusion officer''====
#''The '''SCANZ diversity, equity and inclusion officer''' must:''
##''provide advice to the '''committee''' concerning diversity, equity and inclusion for '''SCANZ's''' policies and procedures for corporate and recreational activities.''
##''provide advice and support to '''branches''' to improve diversity, equity and inclusion in their activities.''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ diversity, equity and inclusion officer''', they must perform these duties themselves.''

===''Other officers''===
====''Kingdom officers''====
''The following kingdom-level roles are '''officers''' of '''SCANZ:'''''
=====''Kingdom Seneschal''=====
#''The Kingdom Seneschal is responsible for coordinating the administration of Lochac's recreational activities on behalf of '''SCANZ''' and '''SCA Ltd'''. This includes:''
##''Appointing:''
###'''''seneschals''' of New Zealand '''branches''' who are also '''officers''' of '''SCANZ'''''.
###''the Kingdom Seneschal's deputies''
##''They also administer the selection processes of other kingdom-level appointments even if they aren't the final decision-maker.''
##''Managing the activities of:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''Reviewing sanctions that have not yet been escalated to '''SCANZ's''' dispute resolution process.''
#''The Kingdom Seneschal approves spending of '''SCANZ''' funds allocated for kingdom-level purchases as part of the Council of the Purse.

=====''Chancellor of the Exchequer''=====
#''The Chancellor of the Exchequer and their deputy are responsible for coordinating the financial administration of funds that are allocated to the '''Kingdom of Lochac''' and '''branches'''. This involves:''
##''Appointing '''reeves''' of New Zealand '''branches''', who are also officers of '''SCANZ'''''
##''Managing the activities of '''branch reeves'''''
#''The Chancellor of the Exchequer and their deputy approve spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''
#''They report to the '''SCANZ Treasurer''' as well as following any requirements of '''SCA Ltd'''.''

=====''The Crown''=====
#''The '''Crown''' are the titular heads of the recreational entity of the '''Kingdom of Lochac'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''appoint:''
###'''''Barons''' and/or '''Baronesses''' of '''baronies'''''
###''other kingdom-level roles within the structure of the '''Kingdom of Lochac''' that are not '''officers''' of '''SCANZ'''''
#''The '''Crown''' approves spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''

====''Branch officers''====
''The following '''branch'''-level roles in New Zealand are officers of '''SCANZ''':''
=====''Seneschal''=====
#''The '''seneschal''' manages the administration of their '''branch'''.''
#''They are delegated the authority to enter into agreements and commit '''SCANZ''' funds that are allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.

=====''Reeve''=====
#''The '''reeve''' administers the finances allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' are the titular heads of a '''barony'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''provide pastoral care to '''members''' of their barony.
##''perform actions delegated to them by the '''Crown'''.

<del>=====''Account authorisers''=====</del>
#<del>''There must be at least 3 individuals from the '''branch''' who can authorise payments from a '''branch's''' sub-account.''
##''One must be the '''branch seneschal''' and one must be the '''branch reeve''' unless they reside at the same address, or are immediate family, in which case another person from the '''branch''' must be appointed.''
##''One other eligible person from the '''branch''' must be appointed who does not reside at the same address or be immediate family of the other authorisers.''</del>

==Election or appointment of officers==
===''Committee members''===
====''Restrictions on committee members''====
#''All '''committee''' members must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an '''office'''''
##''least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''
#'''''Committee''' members must not be:''
##'''''Seneschal''' of any sized '''branch'''''
##'''''Reeve''' of any branch of size '''barony''' or above''
##''any '''Greater officer''' of any '''kingdom'''''
##'''''Baron or Baroness''' of any '''barony'''''
##'''''Prince or Princess''' of any '''principality'''''
##'''''King''' or '''Queen''' of any '''kingdom'''.''
#''No previous '''committee''' member can be eligible for election to the '''committee''' until 12 months has passed since the final meeting of their previous term.''

====''Election of committee members''====
#''New '''committee''' members are elected from a list of nominated candidates.''
#''Only current '''subscribing members''' of '''SCANZ''' are eligible for selection.''
#''When a new '''committee''' member is required, there must be a period of no fewer than 2 weeks during which nominations are called for from the membership.''
#''Selection of a new '''committee''' member from the list of nominees must be made by a vote at the '''annual general meeting''', or at a '''special general meeting''', convened for the purpose of conducting the vote. The nominated '''member''' receiving the most votes at the meeting will be appointed to the '''committee'''.''
#''If there is only one eligible '''member''' on the list of nominees, no vote need be held, and the nominee will be appointed.''
#''The newest member on the committee will serve as '''secretary''', and move to '''chair''', and then '''vice-chair''' as new committee members are elected.''
#''In the event that two new members join the '''committee''' simultaneously, the roles of '''secretary''' and '''vice-chair''' will be assigned as the '''committee''' sees fit. The role of chair must be assumed by the remaining experienced '''committee member''', regardless of which role they would have been otherwise due to assume.''
#''In the event that all three '''committee members''' are new, the roles will be assigned as the '''committee''' sees fit.''

===''Appointment of corporate officers''===
#''A '''SCANZ registrar''' and a '''SCANZ treasurer''' must be appointed as '''corporate officers''' of '''SCANZ''' by a majority vote of the '''committee'''.''
#'''''Committee''' members may not hold the '''office''' of '''SCANZ treasurer''' or '''SCANZ registrar'''.''
#''A '''SCANZ website administrator''' and '''SCANZ diversity, equity and inclusion officer''' may be appointed as '''corporate officers''' of '''SCANZ''' by the same process, or the roles may be carried out personally by the '''committee'''.''
#''All '''corporate officers''' must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an office''
##''at least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''

===''Appointment of other officers of SCANZ''===
#''All '''officers''' of''' SCANZ''' must :''
##''be '''subscribing members''' of '''SCANZ''' or '''SCA Ltd''' throughout their term of '''office'''''
##''consent to being an '''officer''' of '''SCANZ'''
##''be eligible to hold an '''office''' and certify that they are not disqualified''
##''at least 18 years of age''
##''resident in New Zealand or Australia for at least 1 year prior to the start of their term.''
#''The following '''officers''' of '''SCANZ''' are appointed by joint agreement between the '''committee''' and Board of '''SCA Ltd'''. Disagreement will be managed according to the procedures laid out in the '''operating agreement'''.''
##''Kingdom Seneschal''
###''The '''Kingdom Seneschal''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.
###''The Kingdom Seneschal is ineligible to be on the '''committee''' or become '''Crown''' during their term as Kingdom Seneschal.''
##''Chancellor of the Exchequer and their deputy''
###''The '''Chancellor of the Exchequer''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''If the Chancellor of the Exchequer is not a '''subscribing member''' of '''SCANZ''' or not resident in New Zealand, a Deputy Chancellor of the Exchequer for New Zealand must be appointed.''
###''If the Chancellor of the Exchequer is a '''subscribing member''' of '''SCANZ''' and resident in New Zealand, a Deputy Chancellor of the Exchequer for Australia must be appointed.''
###''In either case, the Deputy Chancellor of the Exchequer is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The Deputy Chancellor of the Exchequer for New Zealand may be the '''SCANZ treasurer'''.''
##''The Crown''
###''In addition to the requirements for '''officers''', all potential candidates for the role must:''
####''be acceptable to the '''committee'''''
####''be acceptable to the current '''Crown'''''
####''be able to obtain passports and other necessary travel documents to travel freely to all countries administered as part of the '''Kingdom of Lochac'''.''
####''not be the current '''Crown'''.''
###''The ''Crown'' is appointed by the '''committee''', following an approved selection process. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The '''Crown''' is ineligible to be any other '''officer''' of '''SCANZ''' during their term as '''crown'''.
#''Eligibility for '''officers''' of '''SCANZ''' for New Zealand '''branches''' is limited to '''subscribing members''' of '''SCANZ''' who have been resident in New Zealand for at least 1 year prior to the start of their term.''
#''The appointment of '''officers''' of '''SCANZ''' for '''branches''' has been delegated by the '''committee'''.''
##''A '''branch seneschal''' is appointed by the Kingdom Seneschal, in consultation with the outgoing '''branch seneschal'''.''
##''A '''branch reeve''' is appointed by the Chancellor of the Exchequer, in consultation with the outgoing '''branch reeve''' and '''branch seneschal'''.''
##'''''Baron and/or baroness''' are appointed by the '''Crown''', in consultation with the outgoing '''baron and baroness''' and local '''members'''.''
##'''''Account signatories''' are appointed by the '''SCANZ treasurer''', in consultation with the '''branch seneschal''' and '''branch reeve'''.''

==Term==
===''Committee officers''===
#''The normal term of office for all '''officers''' elected to the '''committee''' will be 3 year(s), expiring no later than 60 days after the end of the '''annual general meeting''' in the year corresponding with the last year of each '''officer's''' term of office. The exact date must be specified in the motion to select their replacement. The start of the term of the replacement '''committee''' member will be the same date.
#''In the event that a '''committee''' member is elected at a '''special general meeting''' less than six months before an '''annual general meeting''', they may choose to serve until a date no later than 60 days after the fourth '''annual general meeting''' following their appointment. ''
#''In the event of no acceptable nominee being available to replace an outgoing member, and if the outgoing '''officer''' is willing to continue serving, the term may be extended for a period not to exceed 6 months by a unanimous vote of the remaining '''committee''' members.''
#'''''Committee''' '''officers''''' cannot serve consecutive terms.

===''Corporate officers''===
#'''''Corporate officers''' will be appointed for a term of 2 years, and may be reappointed for a subsequent term, or a new '''officer''' appointed, at the discretion of the '''committee.'''''

===''Other officers of SCANZ''===
====''The Crown''====
#''The normal term of office for the '''Crown''' is approximately 6 months, beginning at the coronation event after the crown tournament and ending at the coronation of their successors.''
#''If one of the '''Crown''' becomes unable or unwilling to complete their term, the other may continue in the role alone and retain all of the role's authorities.
#''If the current '''Crown''' become unable or unwilling to complete their term, other eligible candidates from the selection process will be appointed to the role for the duration of the term, with limited authorities.
#''The '''Crown''' may not be appointed for consecutive terms.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' may hold their office for as long as they see fit, with the agreement of the '''Crown'''.

=====''Other officers''=====
#''The term of office for all other '''officers''' of '''SCANZ''' will be 2 years.''
#''They may be reappointed for a subsequent term.''
#''No '''officer''' will be appointed for more than 2 consecutive terms.''

==Removal of officers ==
#A '''committee''' member or other '''officer''' can be removed as an '''officer''' by resolution of the '''committee''' or ''the membership of '''SCANZ''''' where in the opinion of the '''committee''' or ''the membership of '''SCANZ''''':
##The '''officer''' elected to the '''committee''' has been absent from ''3 consecutive'' '''committee meetings''' without leave of absence from the '''committee'''.
##The '''committee''' member or '''officer''' has brought '''''SCANZ''''' into disrepute.
##The '''committee''' member or '''officer''' has failed to disclose a conflict of interest.
##The '''committee''' passes a vote of no confidence in the '''committee''' member or '''officer'''.
#:with effect from (as applicable) the date specified in a resolution of the '''committee''' or ''the membership of '''SCANZ'''''.
#''Impeachment of a '''committee''' member will only be considered once a dispute resolution process under this '''constitution''' has been completed.''
##''A '''committee''' member can be impeached by a letter signed by 3 of the '''corporate officers''' and/or '''committee''' members, or 25% of the current '''subscribing membership'''.''
##''The removal of a '''committee''' member must be enacted by the '''committee''' at its next regular meeting after the impeachment is filed, or at a special meeting called for the purpose.''
##''An impeached member may not vote at this meeting.''
#''The removal of '''officers''' appointed jointly by the '''committee''' and Board of '''SCA Ltd''' should be managed by agreement. Disagreement will be managed through the process laid out in the '''operating agreement'''.''

==Ceasing to hold office==
#An '''officer''' ceases to hold office if:
## they resign (by notice in writing to the '''committee'''),
##are removed,
##become disqualified from being an '''officer''' under section 47(3) of the '''Act''',
##die,
##or otherwise vacate office in accordance with section 50(1) of the '''Act'''.
#''A '''committee''' member wishing to resign before the expiry of their term should give the committee as much notice as possible, in writing, so that the process of electing a replacement '''committee''' member can begin in a timely manner.
#Each '''officer''' must within ''20'' '''working days''' of submitting a resignation or ceasing to hold office, deliver to the '''committee''' (or their successor) all books, papers and other property of '''''SCANZ''''' held by such former '''officer'''.

==Conflicts of interest==
#An '''officer''' or member of a sub-committee who is an '''interested member''' in respect of any '''matter''' being considered by '''''SCANZ''''', must disclose details of the nature and extent of the interest (including any monetary value of the interest if it can be quantified) -
##to the '''committee''' and or sub-committee, and
##in an interests register kept by the '''committee'''.
#Disclosure must be made as soon as practicable after the '''officer''' or member of a sub-committee becomes aware that they are interested in the '''matter'''.
#An '''officer''' or member of a sub-committee who is an '''interested member''' regarding a '''matter''' -
##must not vote or take part in the decision of the '''committee''' and/or sub-committee relating to the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; and
##must not sign any document relating to the entry into a transaction or the initiation of the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; but
##may take part in any discussion of the '''committee''' and/or sub-committee relating to the '''matter''' and be present at the time of the decision of the '''committee''' and/or sub-committee (unless the '''committee''' and/or sub-committee decides otherwise).
#However, an '''officer''' or member of a sub-committee who is prevented from voting on a '''matter''' may still be counted for the purpose of determining whether there is a quorum at any meeting at which the '''matter''' is considered.
#Where 50 per cent or more of '''officers''' are prevented from voting on a '''matter''' because they are interested in that '''matter''', a '''special general meeting''' must be called to consider and determine the '''matter''', unless all non-interested '''officers''' agree otherwise.
#Where 50 per cent or more of the members of a sub-committee are prevented from voting on a '''matter''' because they are interested in that '''matter''', the '''committee''' must consider and determine the '''matter'''.

Officers

2025-08-10T04:04:16Z

Scott Campbell: /* Account authorisers */

{{ChapterInfo|SCANZ Draft Constitution handbook|6|Officers}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Qualifications of officers==
#Every '''officer''' must be a natural person who -
##has consented in writing to be an '''officer''' of '''''SCANZ''''', and
##certifies that they are not disqualified from being elected or appointed or otherwise holding office as an '''officer''' of '''''SCANZ'''''.
#'''Officers''' must not be disqualified under section 47(3) of '''the Act''' from being appointed or holding office as an '''officer''' of '''''SCANZ''''', namely -
##a person who is under 16 years of age
##a person who is an undischarged bankrupt
##a person who is prohibited from being a director or promoter of, or being concerned or taking part in the management of, an incorporated or unincorporated body under the Companies Act 1993, the Financial Markets Conduct Act 2013, or the Takeovers Act 1993, or any other similar legislation
##A person who is disqualified from being a member of the governing body of a charitable entity under section 16(2) of the Charities Act 2005
##a person who has been convicted of any of the following, and has been sentenced for the offence, within the last 7 years—
###an offence under subpart 6 of Part 4 of '''the Act'''
###a crime involving dishonesty (within the meaning of section 2(1) of the Crimes Act 1961)
###an offence under section 143B of the Tax Administration Act 1994
###an offence, in a country other than New Zealand, that is substantially similar to an offence specified in subparagraphs (1) to (3)
###a money laundering offence or an offence relating to the financing of terrorism, whether in New Zealand or elsewhere
##a person subject to:
###a banning order under subpart 7 of Part 4 of the Act, or
###an order under section 108 of the Credit Contracts and Consumer Finance Act 2003, or
###a forfeiture order under the Criminal Proceeds (Recovery) Act 2009, or
###a property order made under the Protection of Personal and Property Rights Act 1988, or whose property is managed by a trustee corporation under section 32 of that Act.
##a person who is subject to an order that is substantially similar to an order referred to in paragraph (6) under a law of a country, State, or territory outside New Zealand that is a country, State, or territory prescribed by the regulations (if any) of the Act.
#''To be a candidate for'' election or appointment as an '''officer''' a person must -
##consent in writing to be an '''officer''', and
##certify in writing that they are not disqualified from being elected or appointed as an '''officer''' either by this '''constitution''' or '''the Act'''.
#''Each officer's certificate shall be retained in '''''SCANZ's''''' records.

==Officers' duties==
===All officers===
#At all times each '''officer''':
##must act in good faith and in what they believe to be the best interests of '''''SCANZ''''',
##must exercise all powers for a proper purpose,
##must not act, or agree to '''''SCANZ''''' acting, in a manner that contravenes '''the Act''' or this '''constitution''',
##when exercising powers or performing duties as an '''officer''', must exercise the care and diligence that a reasonable person with the same responsibilities would exercise in the same circumstances taking into account, but without limitation:''
###the nature of '''''SCANZ''',
###the nature of the decision, and
###the position of the '''officer''' and the nature of the responsibilities undertaken by them
##must not agree to the activities of '''''SCANZ''''' being carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, or cause or allow the activities of '''''SCANZ''''' to be carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, and
##must not agree to '''''SCANZ''''' incurring an obligation unless they believe at that time on reasonable grounds that '''''SCANZ''''' will be able to perform the obligation when it is required to do so.

===''Committee members''===
#The duties of the '''committee''' are to direct and supervise the management of the operations and affairs of '''SCANZ''' to ensure that the organisation operates for the purposes of the society stated in this '''constitution'''.
#''The '''chair''' is responsible for:
##''calling '''committee meetings'''
##''chairing '''general meetings''' and '''committee meetings''',
##''and providing leadership for SCANZ.''
#''The '''vice-chair''' is responsible for:
##chairing '''committee meetings''' and '''general meetings''' in the absence of the '''chair''',
##performing the role of the '''secretary''' in the absence of the '''secretary.'''''
#''The '''secretary''' is responsible for:
##''keeping the minutes of all proceedings of the '''committee''' and '''general meetings'''
##''any other duties specified in this '''constitution'''.''

===''Corporate officers''===
====''SCANZ registrar''====
#''The '''SCANZ registrar''' must:''
##''Receive all subscriptions and applications for membership, process them promptly and supply each new '''member''' with a membership card; and
##''Keep a list of all '''members''', containing their name, contact details, and date of membership and any subsequent changes to these, as required by '''the Act''', and submit this list to the Registrar of Incorporated Societies if requested to do so; and''
##''Maintain the registered address of '''SCANZ''', and notify any change to the Registrar of Incorporated Societies, as required by '''the Act'''.''
##''Report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''

====''SCANZ treasurer''====
#''The '''SCANZ treasurer''' must:''
##''keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of '''SCANZ'''; and''
##''compile an end of year account to be presented at the '''annual general meeting'''; and''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
#''The '''SCANZ treasurer''' may not be the '''reeve''' of any '''branch'''.''

====''SCANZ website administrator''====
#''The '''SCANZ website administrator''' must:''
##''maintain the website of '''SCANZ''' (e.g. sca.org.nz), including publishing and updating such material as agendas, minutes, policies as the '''committee''' may from time to time require; and''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ website administrator''', they must perform these duties themselves.''

====''SCANZ diversity, equity and inclusion officer''====
#''The '''SCANZ diversity, equity and inclusion officer''' must:''
##''provide advice to the '''committee''' concerning diversity, equity and inclusion for '''SCANZ's''' policies and procedures for corporate and recreational activities.''
##''provide advice and support to '''branches''' to improve diversity, equity and inclusion in their activities.''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ diversity, equity and inclusion officer''', they must perform these duties themselves.''

===''Other officers''===
====''Kingdom officers''====
''The following kingdom-level roles are '''officers''' of '''SCANZ:'''''
=====''Kingdom Seneschal''=====
#''The Kingdom Seneschal is responsible for coordinating the administration of Lochac's recreational activities on behalf of '''SCANZ''' and '''SCA Ltd'''. This includes:''
##''Appointing:''
###'''''seneschals''' of New Zealand '''branches''' who are also '''officers''' of '''SCANZ'''''.
###''the Kingdom Seneschal's deputies''
##''They also administer the selection processes of other kingdom-level appointments even if they aren't the final decision-maker.''
##''Managing the activities of:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''Reviewing sanctions that have not yet been escalated to '''SCANZ's''' dispute resolution process.''
#''The Kingdom Seneschal approves spending of '''SCANZ''' funds allocated for kingdom-level purchases as part of the Council of the Purse.

=====''Chancellor of the Exchequer''=====
#''The Chancellor of the Exchequer and their deputy are responsible for coordinating the financial administration of funds that are allocated to the '''Kingdom of Lochac''' and '''branches'''. This involves:''
##''Appointing '''reeves''' of New Zealand '''branches''', who are also officers of '''SCANZ'''''
##''Managing the activities of '''branch reeves'''''
#''The Chancellor of the Exchequer and their deputy approve spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''
#''They report to the '''SCANZ Treasurer''' as well as following any requirements of '''SCA Ltd'''.''

=====''The Crown''=====
#''The '''Crown''' are the titular heads of the recreational entity of the '''Kingdom of Lochac'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''appoint:''
###'''''Barons''' and/or '''Baronesses''' of '''baronies'''''
###''other kingdom-level roles within the structure of the '''Kingdom of Lochac''' that are not '''officers''' of '''SCANZ'''''
#''The '''Crown''' approves spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''

====''Branch officers''====
''The following '''branch'''-level roles in New Zealand are officers of '''SCANZ''':''
=====''Seneschal''=====
#''The '''seneschal''' manages the administration of their '''branch'''.''
#''They are delegated the authority to enter into agreements and commit '''SCANZ''' funds that are allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.

=====''Reeve''=====
#''The '''reeve''' administers the finances allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' are the titular heads of a '''barony'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''provide pastoral care to '''members''' of their barony.
##''perform actions delegated to them by the '''Crown'''.

<del>=====''Account authorisers''=====
#''There must be at least 3 individuals from the '''branch''' who can authorise payments from a '''branch's''' sub-account.''
##''One must be the '''branch seneschal''' and one must be the '''branch reeve''' unless they reside at the same address, or are immediate family, in which case another person from the '''branch''' must be appointed.''
##''One other eligible person from the '''branch''' must be appointed who does not reside at the same address or be immediate family of the other authorisers.''</del>

==Election or appointment of officers==
===''Committee members''===
====''Restrictions on committee members''====
#''All '''committee''' members must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an '''office'''''
##''least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''
#'''''Committee''' members must not be:''
##'''''Seneschal''' of any sized '''branch'''''
##'''''Reeve''' of any branch of size '''barony''' or above''
##''any '''Greater officer''' of any '''kingdom'''''
##'''''Baron or Baroness''' of any '''barony'''''
##'''''Prince or Princess''' of any '''principality'''''
##'''''King''' or '''Queen''' of any '''kingdom'''.''
#''No previous '''committee''' member can be eligible for election to the '''committee''' until 12 months has passed since the final meeting of their previous term.''

====''Election of committee members''====
#''New '''committee''' members are elected from a list of nominated candidates.''
#''Only current '''subscribing members''' of '''SCANZ''' are eligible for selection.''
#''When a new '''committee''' member is required, there must be a period of no fewer than 2 weeks during which nominations are called for from the membership.''
#''Selection of a new '''committee''' member from the list of nominees must be made by a vote at the '''annual general meeting''', or at a '''special general meeting''', convened for the purpose of conducting the vote. The nominated '''member''' receiving the most votes at the meeting will be appointed to the '''committee'''.''
#''If there is only one eligible '''member''' on the list of nominees, no vote need be held, and the nominee will be appointed.''
#''The newest member on the committee will serve as '''secretary''', and move to '''chair''', and then '''vice-chair''' as new committee members are elected.''
#''In the event that two new members join the '''committee''' simultaneously, the roles of '''secretary''' and '''vice-chair''' will be assigned as the '''committee''' sees fit. The role of chair must be assumed by the remaining experienced '''committee member''', regardless of which role they would have been otherwise due to assume.''
#''In the event that all three '''committee members''' are new, the roles will be assigned as the '''committee''' sees fit.''

===''Appointment of corporate officers''===
#''A '''SCANZ registrar''' and a '''SCANZ treasurer''' must be appointed as '''corporate officers''' of '''SCANZ''' by a majority vote of the '''committee'''.''
#'''''Committee''' members may not hold the '''office''' of '''SCANZ treasurer''' or '''SCANZ registrar'''.''
#''A '''SCANZ website administrator''' and '''SCANZ diversity, equity and inclusion officer''' may be appointed as '''corporate officers''' of '''SCANZ''' by the same process, or the roles may be carried out personally by the '''committee'''.''
#''All '''corporate officers''' must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an office''
##''at least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''

===''Appointment of other officers of SCANZ''===
#''All '''officers''' of''' SCANZ''' must :''
##''be '''subscribing members''' of '''SCANZ''' or '''SCA Ltd''' throughout their term of '''office'''''
##''consent to being an '''officer''' of '''SCANZ'''
##''be eligible to hold an '''office''' and certify that they are not disqualified''
##''at least 18 years of age''
##''resident in New Zealand or Australia for at least 1 year prior to the start of their term.''
#''The following '''officers''' of '''SCANZ''' are appointed by joint agreement between the '''committee''' and Board of '''SCA Ltd'''. Disagreement will be managed according to the procedures laid out in the '''operating agreement'''.''
##''Kingdom Seneschal''
###''The '''Kingdom Seneschal''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.
###''The Kingdom Seneschal is ineligible to be on the '''committee''' or become '''Crown''' during their term as Kingdom Seneschal.''
##''Chancellor of the Exchequer and their deputy''
###''The '''Chancellor of the Exchequer''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''If the Chancellor of the Exchequer is not a '''subscribing member''' of '''SCANZ''' or not resident in New Zealand, a Deputy Chancellor of the Exchequer for New Zealand must be appointed.''
###''If the Chancellor of the Exchequer is a '''subscribing member''' of '''SCANZ''' and resident in New Zealand, a Deputy Chancellor of the Exchequer for Australia must be appointed.''
###''In either case, the Deputy Chancellor of the Exchequer is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The Deputy Chancellor of the Exchequer for New Zealand may be the '''SCANZ treasurer'''.''
##''The Crown''
###''In addition to the requirements for '''officers''', all potential candidates for the role must:''
####''be acceptable to the '''committee'''''
####''be acceptable to the current '''Crown'''''
####''be able to obtain passports and other necessary travel documents to travel freely to all countries administered as part of the '''Kingdom of Lochac'''.''
####''not be the current '''Crown'''.''
###''The ''Crown'' is appointed by the '''committee''', following an approved selection process. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The '''Crown''' is ineligible to be any other '''officer''' of '''SCANZ''' during their term as '''crown'''.
#''Eligibility for '''officers''' of '''SCANZ''' for New Zealand '''branches''' is limited to '''subscribing members''' of '''SCANZ''' who have been resident in New Zealand for at least 1 year prior to the start of their term.''
#''The appointment of '''officers''' of '''SCANZ''' for '''branches''' has been delegated by the '''committee'''.''
##''A '''branch seneschal''' is appointed by the Kingdom Seneschal, in consultation with the outgoing '''branch seneschal'''.''
##''A '''branch reeve''' is appointed by the Chancellor of the Exchequer, in consultation with the outgoing '''branch reeve''' and '''branch seneschal'''.''
##'''''Baron and/or baroness''' are appointed by the '''Crown''', in consultation with the outgoing '''baron and baroness''' and local '''members'''.''
##'''''Account signatories''' are appointed by the '''SCANZ treasurer''', in consultation with the '''branch seneschal''' and '''branch reeve'''.''

==Term==
===''Committee officers''===
#''The normal term of office for all '''officers''' elected to the '''committee''' will be 3 year(s), expiring no later than 60 days after the end of the '''annual general meeting''' in the year corresponding with the last year of each '''officer's''' term of office. The exact date must be specified in the motion to select their replacement. The start of the term of the replacement '''committee''' member will be the same date.
#''In the event that a '''committee''' member is elected at a '''special general meeting''' less than six months before an '''annual general meeting''', they may choose to serve until a date no later than 60 days after the fourth '''annual general meeting''' following their appointment. ''
#''In the event of no acceptable nominee being available to replace an outgoing member, and if the outgoing '''officer''' is willing to continue serving, the term may be extended for a period not to exceed 6 months by a unanimous vote of the remaining '''committee''' members.''
#'''''Committee''' '''officers''''' cannot serve consecutive terms.

===''Corporate officers''===
#'''''Corporate officers''' will be appointed for a term of 2 years, and may be reappointed for a subsequent term, or a new '''officer''' appointed, at the discretion of the '''committee.'''''

===''Other officers of SCANZ''===
====''The Crown''====
#''The normal term of office for the '''Crown''' is approximately 6 months, beginning at the coronation event after the crown tournament and ending at the coronation of their successors.''
#''If one of the '''Crown''' becomes unable or unwilling to complete their term, the other may continue in the role alone and retain all of the role's authorities.
#''If the current '''Crown''' become unable or unwilling to complete their term, other eligible candidates from the selection process will be appointed to the role for the duration of the term, with limited authorities.
#''The '''Crown''' may not be appointed for consecutive terms.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' may hold their office for as long as they see fit, with the agreement of the '''Crown'''.

=====''Other officers''=====
#''The term of office for all other '''officers''' of '''SCANZ''' will be 2 years.''
#''They may be reappointed for a subsequent term.''
#''No '''officer''' will be appointed for more than 2 consecutive terms.''

==Removal of officers ==
#A '''committee''' member or other '''officer''' can be removed as an '''officer''' by resolution of the '''committee''' or ''the membership of '''SCANZ''''' where in the opinion of the '''committee''' or ''the membership of '''SCANZ''''':
##The '''officer''' elected to the '''committee''' has been absent from ''3 consecutive'' '''committee meetings''' without leave of absence from the '''committee'''.
##The '''committee''' member or '''officer''' has brought '''''SCANZ''''' into disrepute.
##The '''committee''' member or '''officer''' has failed to disclose a conflict of interest.
##The '''committee''' passes a vote of no confidence in the '''committee''' member or '''officer'''.
#:with effect from (as applicable) the date specified in a resolution of the '''committee''' or ''the membership of '''SCANZ'''''.
#''Impeachment of a '''committee''' member will only be considered once a dispute resolution process under this '''constitution''' has been completed.''
##''A '''committee''' member can be impeached by a letter signed by 3 of the '''corporate officers''' and/or '''committee''' members, or 25% of the current '''subscribing membership'''.''
##''The removal of a '''committee''' member must be enacted by the '''committee''' at its next regular meeting after the impeachment is filed, or at a special meeting called for the purpose.''
##''An impeached member may not vote at this meeting.''
#''The removal of '''officers''' appointed jointly by the '''committee''' and Board of '''SCA Ltd''' should be managed by agreement. Disagreement will be managed through the process laid out in the '''operating agreement'''.''

==Ceasing to hold office==
#An '''officer''' ceases to hold office if:
## they resign (by notice in writing to the '''committee'''),
##are removed,
##become disqualified from being an '''officer''' under section 47(3) of the '''Act''',
##die,
##or otherwise vacate office in accordance with section 50(1) of the '''Act'''.
#''A '''committee''' member wishing to resign before the expiry of their term should give the committee as much notice as possible, in writing, so that the process of electing a replacement '''committee''' member can begin in a timely manner.
#Each '''officer''' must within ''20'' '''working days''' of submitting a resignation or ceasing to hold office, deliver to the '''committee''' (or their successor) all books, papers and other property of '''''SCANZ''''' held by such former '''officer'''.

==Conflicts of interest==
#An '''officer''' or member of a sub-committee who is an '''interested member''' in respect of any '''matter''' being considered by '''''SCANZ''''', must disclose details of the nature and extent of the interest (including any monetary value of the interest if it can be quantified) -
##to the '''committee''' and or sub-committee, and
##in an interests register kept by the '''committee'''.
#Disclosure must be made as soon as practicable after the '''officer''' or member of a sub-committee becomes aware that they are interested in the '''matter'''.
#An '''officer''' or member of a sub-committee who is an '''interested member''' regarding a '''matter''' -
##must not vote or take part in the decision of the '''committee''' and/or sub-committee relating to the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; and
##must not sign any document relating to the entry into a transaction or the initiation of the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; but
##may take part in any discussion of the '''committee''' and/or sub-committee relating to the '''matter''' and be present at the time of the decision of the '''committee''' and/or sub-committee (unless the '''committee''' and/or sub-committee decides otherwise).
#However, an '''officer''' or member of a sub-committee who is prevented from voting on a '''matter''' may still be counted for the purpose of determining whether there is a quorum at any meeting at which the '''matter''' is considered.
#Where 50 per cent or more of '''officers''' are prevented from voting on a '''matter''' because they are interested in that '''matter''', a '''special general meeting''' must be called to consider and determine the '''matter''', unless all non-interested '''officers''' agree otherwise.
#Where 50 per cent or more of the members of a sub-committee are prevented from voting on a '''matter''' because they are interested in that '''matter''', the '''committee''' must consider and determine the '''matter'''.

Dispute resolution

2025-08-10T03:53:32Z

Scott Campbell: /* SCANZ may refer a complaint */

{{ChapterInfo|SCANZ Draft Constitution handbook|9|Dispute resolution}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Meanings of dispute and complaint==
#A dispute is a disagreement or conflict involving '''''SCANZ''' (as an organisation)'' and/or its '''members''' in relation to specific allegations set out below.
#The disagreement or conflict may be between any of the following persons -
##2 or more '''members'''
##1 or more '''members''' and '''''SCANZ'''''
##1 or more '''members''' and 1 or more '''officers'''
##2 or more '''officers'''
##1 or more '''officers''' and '''''SCANZ'''''
##1 or more '''members''' or '''officers''' and '''''SCANZ'''''.
#The disagreement or conflict relates to any of the following allegations -
##a '''member''' or an '''officer''' has engaged in misconduct
##a '''member''' or an '''officer''' has breached, or is likely to breach, a duty under '''''SCANZ's''''' '''constitution''' or bylaws or the '''Act'''
##'''''SCANZ''''' has breached, or is likely to breach, a duty under '''''SCANZ's''''' '''constitution''' or bylaws or the '''Act'''
##a '''member's''' rights or interests as a '''member''' have been damaged or '''member''' rights or interests generally have been damaged.
#A '''member''' or an '''officer''' may make a complaint by giving to the '''committee''' (or any complaints subcommittee set up for that purpose) a notice in writing that -
##states that the '''member''' or '''officer''' is starting a procedure for resolving a dispute in accordance with '''''SCANZ's''''' '''constitution'''; and
##sets out the allegation(s) to which the dispute relates and whom the allegation or allegations is or are against; and
##sets out any other information or allegations reasonably required by '''''SCANZ'''''.
#'''''SCANZ''''' may make a complaint involving an allegation against a '''member''' or an '''officer''' by giving to the '''member''' or '''officer''' a notice in writing that -
##states that '''''SCANZ''''' is starting a procedure for resolving a dispute in accordance with '''''SCANZ's''''' '''constitution'''; and
##sets out the allegation to which the dispute relates.
#The information setting out the allegations must be sufficiently detailed to ensure that a person against whom an allegation or allegations is made is fairly advised of the allegation or allegations concerning them, with sufficient details given to enable that person to prepare a response.
#A complaint may be made in any other reasonable manner permitted by '''''SCANZ's''''' '''constitution'''. {{Comment}}Noting that we also have the process for impeaching a committee member, and R&Ding members(KM){{/Comment}}
#All '''members''' (including the '''committee''') are obliged to cooperate to resolve disputes efficiently, fairly, and with minimum disruption to '''''SCANZ's''''' activities.
#The complainant raising a dispute, and the '''committee''', must consider and discuss whether a dispute may best be resolved through informal discussions, mediation, arbitration, or a tikanga-based practice. Where mediation or arbitration is agreed on, the parties will sign a suitable mediation or arbitration agreement.

==How a complaint is made==
{{Comment}}This seems to be a thinly disguised repeat of clauses 4-7 in the previous section. Is this _really_ necessary? (SC). Yes, at this time - we are using the safe-harbour provisions of Schedule 2 of the Act, which requires us to include all of the processes contained in Schedule 2, including this one ([https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS101242.html Schedule 2 s2]).{{/Comment}}
#A '''member''' or an '''officer''' may make a complaint by giving to the '''committee''' (or a complaints subcommittee) a notice in writing that -
##states that the '''member''' or '''officer''' is starting a procedure for resolving a dispute in accordance with '''''SCANZ's''''' '''constitution;''' and
##sets out the allegation or allegations to which the dispute relates and whom the allegation is against; and
##sets out any other information reasonably required by '''''SCANZ'''''.
#'''''SCANZ''''' may make a complaint involving an allegation or allegations against a '''member''' or an '''officer''' by giving to the '''member''' or '''officer''' a notice in writing that -
##states that '''''SCANZ''''' is starting a procedure for resolving a dispute in accordance with '''''SCANZ's''''' '''constitution'''; and
##sets out the allegation to which the dispute relates.
#The information given under subclause (1.2) or (2.2) must be sufficient to ensure that a person against whom an allegation is made is fairly advised of the allegation or allegations concerning them, with sufficient details given to enable that person to prepare a response.
#A complaint may be made in any other reasonable manner permitted by '''''SCANZ's''''' '''constitution'''.

==Person who makes a complaint has a right to be heard==
#A '''member''' or an '''officer''' who makes a complaint has a right to be heard before the complaint is resolved or any outcome is determined.
#If '''''SCANZ''''' makes a complaint -
##'''''SCANZ''''' has a right to be heard before the complaint is resolved or any outcome is determined; and
##an '''officer''' may exercise that right on behalf of '''''SCANZ'''''.
#Without limiting the manner in which the '''member''', '''officer''', or '''''SCANZ''''' may be given the right to be heard, they must be taken to have been given the right if -
##they have a reasonable opportunity to be heard in writing or at an oral hearing (if one is held); and
##an oral hearing is held if the decision maker considers that an oral hearing is needed to ensure an adequate hearing; and
##an oral hearing (if any) is held before the decision maker; and
##the '''member's''', '''officer's''', or '''''SCANZ's''''' written or verbal statement or submissions (if any) are considered by the decision maker.

==Person who is subject of a complaint has a right to be heard==
#This clause applies if a complaint involves an allegation that a '''member''', an '''officer''', or '''''SCANZ''''' (the 'respondent') -
##has engaged in misconduct; or
##has breached, or is likely to breach, a duty under '''''SCANZ's''''' '''constitution''' or bylaws or the '''Act''; or
##has damaged the rights or interests of a member or the rights or interests of '''members''' generally.
#The respondent has a right to be heard before the complaint is resolved or any outcome is determined.
#If the respondent is '''''SCANZ''''', an '''officer''' may exercise the right on behalf of '''''SCANZ'''''.
#Without limiting the manner in which a respondent may be given a right to be heard, a respondent must be taken to have been given the right if -
##the respondent is fairly advised of all allegations concerning the respondent, with sufficient details and time given to enable the respondent to prepare a response; and
##the respondent has a reasonable opportunity to be heard in writing or at an oral hearing (if one is held); and
##an oral hearing is held if the decision maker considers that an oral hearing is needed to ensure an adequate hearing; and
##an oral hearing (if any) is held before the decision maker; and
##the respondent's written statement or submissions (if any) are considered by the decision maker.

==Investigating and determining a dispute==
#'''''SCANZ''''' must, as soon as is reasonably practicable after receiving or becoming aware of a complaint made in accordance with this '''constitution''', ensure that the dispute is investigated and determined.
#Disputes must be dealt with under the '''constitution''' in a fair, efficient, and effective manner and in accordance with the provisions of the '''Act'''.

==''SCANZ'' may decide to not proceed further with a complaint==
#Despite the "Investigating and determining a dispute" rule above, '''''SCANZ''''' may decide not to proceed further with a complaint if -
##the complaint is considered to be trivial; or
##the complaint does not appear to disclose or involve any allegation of the following kind:
###that a '''member''' or an '''officer''' has engaged in material misconduct:
###that a '''member''', an '''officer''', or '''''SCANZ''''' has materially breached, or is likely to materially breach, a duty under '''''SCANZ's''''' '''constitution''' or bylaws or the '''Act''':
###that a '''member's''' rights or interests or '''members'''' rights or interests generally have been materially damaged:
##the complaint appears to be without foundation or there is no apparent evidence to support it; or
##the person who makes the complaint has an insignificant interest in the matter; or
##the conduct, incident, event, or issue giving rise to the complaint has already been investigated and dealt with under the constitution; or
##there has been an undue delay in making the complaint.

==''SCANZ'' may refer a complaint==
#'''''SCANZ''''' may refer a complaint to -
##a subcommittee or {{Edit}}an appointed individual member or{{/Edit}} an external person to investigate and report; or
##a subcommittee, {{Edit}}an appointed individual member,{{/Edit}} an arbitral tribunal, or an external person to investigate and make a decision.
#'''''SCANZ''''' may, with the consent of all parties to a complaint, refer the complaint to any type of consensual dispute resolution (for example, mediation, facilitation, or a tikanga-based practice).

==Decision makers==
#A person may not act as a decision maker in relation to a complaint if 2 or more members of the '''committee''' or a complaints subcommittee consider that there are reasonable grounds to believe that the person may not be -
##impartial; or
##able to consider the matter without a predetermined view.

General meetings

2025-08-10T03:15:32Z

Scott Campbell: /* Procedures for all general meetings */

{{ChapterInfo|SCANZ Draft Constitution handbook|3|General meetings}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Procedures for all general meetings==
#The '''committee''' must give all '''subscribing members''' at least 6 weeks written notice of any '''general meeting''' and of the business to be conducted at that '''general meeting''', including a request for any further business.
#That '''notice''' will be addressed to each '''subscribing member''' at the email address notified to the '''SCANZ registrar''' and recorded in '''SCANZ's''' register of members. The '''general meeting''' and its business will not be invalidated simply because one or more members do not receive the '''notice''' of the '''general meeting'''.
#Any interested party may attend '''general meetings''' but only '''subscribing members''' may submit motions for and vote at general meetings.
#'''Subscribing members''' may vote at general meetings:
##in person, or
##by a written proxy naming an individual entitled to vote at the '''general meeting''' and received by the '''committee''' before the start of the '''general meeting''', and
##no other proxy voting will be permitted.
#No '''general meeting''' may be held unless at least 2/3 of the '''committee''' and an equal number of eligible '''subscribing members''' attend throughout the meeting and this will constitute a quorum.
##Either the '''chair''' or the '''vice-chair''' must attend the meeting.
#If, within half an hour after the time appointed for a meeting a quorum is not present, the meeting – if convened upon request of subscribing members – will be dissolved. In any other case it will stand adjourned to a day, time and place determined by the '''chairperson''', and if at such adjourned meeting a quorum is not present those '''subscribing members''' present in person or by proxy will be deemed to constitute a sufficient quorum.
#A '''subscribing member''' is entitled to exercise one vote on any motion at a '''general meeting''' in person or by proxy, and voting at a '''general meeting''' will be by voices or by show of hands or appropriate electronic voting tool.
#Unless otherwise required by this '''constitution''', all questions will be decided by a simple majority of those '''subscribing members''' in attendance in person or by proxy and voting at a '''general meeting'''.
#Any decisions made when a quorum is not present are not valid.
#'''SCANZ''' may pass a written resolution in lieu of a '''general meeting''', and a written resolution is as valid for the purposes of the '''Act''' and this '''constitution''' as if it had been passed at a '''general meeting''' if it is approved by no less than 75 percent of the eligible '''subscribing members''' voting on the resolution. {{Comment}}This is ambiguous. Can be interpreted as a) requiring 75% of eligible subscribing members in favour, or b) 75% of the eligible subscribing members that actually voted on the resolution in favour. From discussion, I think that a) is meant? (SC) {{/Comment}}
##A written resolution may consist of 1 or more documents in similar form (including letters, electronic mail, or other similar means of communication) each proposed by or on behalf of 1 or more '''subscribing members'''.
##A '''subscribing member''' may give their approval to a written resolution by signing the resolution or giving approval to the resolution in any other manner permitted by the '''constitution''' (for example, by electronic means).
#'''General meetings''' may be held at one or more venues by '''subscribing members''' present in person and/or using any real-time audio, audio and visual, or electronic communication that gives each '''subscribing member''' a reasonable opportunity to participate.
#All '''general meetings''' will be chaired by the '''chair'''. If the '''chair''' is absent, the '''vice-chair''' will chair the meeting.
#Any person chairing a '''general meeting''' has a deliberative and, in the event of a tied vote, a casting vote.
#Any person chairing a '''general meeting''' may -
##With the consent of a simple majority of '''subscribing members''' present at any '''general meeting''' adjourn the '''general meeting''' from time to time and from place to place but no business can be transacted at any adjourned '''general meeting''' other than the business left unfinished at the meeting from which the adjournment took place.
##Direct that any person not entitled to be present at the '''general meeting''', or obstructing the business of the '''general meeting''', or behaving in a disorderly manner, or being abusive, or failing to abide by the directions of the '''chairperson''' be removed from the '''general meeting''', and
##In the absence of a quorum or in the case of emergency, adjourn the '''general meeting''' or declare it closed.
#The '''committee''' may propose motions for '''subscribing members''' to vote on ('''committee motions'''), which will be notified to '''subscribing members''' with the notice of the '''general meeting'''.
#Any '''subscribing member''' may request that a motion be voted on ("member's motion") at a '''general meeting''', by giving notice to the '''secretary''' or '''committee''' at least 2 weeks before that meeting. The '''subscribing member''' may also provide information in support of the motion ("member's information"). If notice of the motion is given to the '''secretary''' or '''committee''' before written '''notice''' of the '''general meeting''' is given to '''subscribing members''', notice of the motion will be provided to '''subscribing members''' with the written '''notice''' of the '''general meeting'''.
#The agenda may not be changed within 2 weeks of the meeting, but may be altered prior to this as long as the agenda is republished.
#Only motions relevant to the items on the agenda will be voted on at the '''general meeting'''.

==Minutes==
#'''SCANZ''' must keep minutes of all '''general meetings'''.

==Annual general meetings==
#An '''annual general meeting''' must be held once a year on a date and at a location and/or using any electronic communication determined by the '''committee''' and consistent with any requirements in the '''Act''', and the '''constitution''' relating to the procedure to be followed at '''general meetings''' must apply.
#The '''annual general meeting''' must be held within the period of 4 weeks either side of 15 July.
#The business of an '''annual general meeting''' is to -
##confirm the minutes of the last '''annual general meeting''' and any '''special general meeting(s)''' held since the last '''annual general meeting''',
##adopt the annual report on the operations and affairs of '''SCANZ''',
##adopt the '''committee's''' report on the finances of '''SCANZ''', and the annual financial statements,
##consider any motions of which prior '''notice''' has been given to '''subscribing members''' with notice of the '''meeting'''.
#The '''committee''' must, at each '''annual general meeting''', present the following information -
##an annual report on the operation and affairs of '''SCANZ''' during the most recently completed accounting period,
##the annual financial statements for that period, and
##notice of any disclosures of conflicts of interest made by '''officers''' during that period (including a summary of the matters, or types of matters, to which those disclosures relate).

==Special general meetings==
#'''Special general meetings''' may be called at any time by the '''committee''' by resolution.
#The '''committee''' must call a '''special general meeting''' if it receives a written request signed by at least 10 percent of '''subscribing members.'''
#If more than 2/3 of the '''committee''' are unable to vote on a particular issue because they have an interest in it, the '''committee''' must call a '''special general meeting''' to determine the '''matter'''.
#Any resolution or written request must state the business that the '''special general meeting''' is to deal with.
#The rules in this '''constitution''' relating to the procedure to be followed at '''general meetings''' will apply to a '''special general meeting''', and a '''special general meeting''' shall only consider and deal with the business specified in the '''committee's''' resolution or the written request by '''subscribing members''' for the '''meeting'''.

General meetings

2025-08-10T03:14:23Z

Scott Campbell: /* Procedures for all general meetings */

{{ChapterInfo|SCANZ Draft Constitution handbook|3|General meetings}}
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
|}
==Procedures for all general meetings==
#The '''committee''' must give all '''subscribing members''' at least 6 weeks written notice of any '''general meeting''' and of the business to be conducted at that '''general meeting''', including a request for any further business.
#That '''notice''' will be addressed to each '''subscribing member''' at the email address notified to the '''SCANZ registrar''' and recorded in '''SCANZ's''' register of members. The '''general meeting''' and its business will not be invalidated simply because one or more members do not receive the '''notice''' of the '''general meeting'''.
#Any interested party may attend '''general meetings''' but only '''subscribing members''' may submit motions for and vote at general meetings.
#'''Subscribing members''' may vote at general meetings:
##in person, or
##by a written proxy naming an individual entitled to vote at the '''general meeting''' and received by the '''committee''' before the start of the '''general meeting''', and
##no other proxy voting will be permitted.
#No '''general meeting''' may be held unless at least 2/3 of the '''committee''' and an equal number of eligible '''subscribing members''' attend throughout the meeting and this will constitute a quorum.
##Either the '''chair''' or the '''vice-chair''' must attend the meeting.
#If, within half an hour after the time appointed for a meeting a quorum is not present, the meeting – if convened upon request of subscribing members – will be dissolved. In any other case it will stand adjourned to a day, time and place determined by the '''chairperson''', and if at such adjourned meeting a quorum is not present those '''subscribing members''' present in person or by proxy will be deemed to constitute a sufficient quorum.
#A '''subscribing member''' is entitled to exercise one vote on any motion at a '''general meeting''' in person or by proxy, and voting at a '''general meeting''' will be by voices or by show of hands or appropriate electronic voting tool.
#Unless otherwise required by this '''constitution''', all questions will be decided by a simple majority of those '''subscribing members''' in attendance in person or by proxy and voting at a '''general meeting'''.
#Any decisions made when a quorum is not present are not valid.
#'''SCANZ''' may pass a written resolution in lieu of a '''general meeting''', and a written resolution is as valid for the purposes of the '''Act''' and this '''constitution''' as if it had been passed at a '''general meeting''' if it is approved by no less than 75 percent of the eligible '''subscribing members''' voting on the resolution. <nowiki>{{Comment}}</nowiki>This is slightly ambiguous. Can be interpreted as a) requiring 75% of eligible subscribing members in favour, or b) 75% of the eligible subscribing members that actually voted on the resolution in favour. From discussion, I think that a) is meant? (SC) <nowiki>{{/Comment}}</nowiki>
##A written resolution may consist of 1 or more documents in similar form (including letters, electronic mail, or other similar means of communication) each proposed by or on behalf of 1 or more '''subscribing members'''.
##A '''subscribing member''' may give their approval to a written resolution by signing the resolution or giving approval to the resolution in any other manner permitted by the '''constitution''' (for example, by electronic means).
#'''General meetings''' may be held at one or more venues by '''subscribing members''' present in person and/or using any real-time audio, audio and visual, or electronic communication that gives each '''subscribing member''' a reasonable opportunity to participate.
#All '''general meetings''' will be chaired by the '''chair'''. If the '''chair''' is absent, the '''vice-chair''' will chair the meeting.
#Any person chairing a '''general meeting''' has a deliberative and, in the event of a tied vote, a casting vote.
#Any person chairing a '''general meeting''' may -
##With the consent of a simple majority of '''subscribing members''' present at any '''general meeting''' adjourn the '''general meeting''' from time to time and from place to place but no business can be transacted at any adjourned '''general meeting''' other than the business left unfinished at the meeting from which the adjournment took place.
##Direct that any person not entitled to be present at the '''general meeting''', or obstructing the business of the '''general meeting''', or behaving in a disorderly manner, or being abusive, or failing to abide by the directions of the '''chairperson''' be removed from the '''general meeting''', and
##In the absence of a quorum or in the case of emergency, adjourn the '''general meeting''' or declare it closed.
#The '''committee''' may propose motions for '''subscribing members''' to vote on ('''committee motions'''), which will be notified to '''subscribing members''' with the notice of the '''general meeting'''.
#Any '''subscribing member''' may request that a motion be voted on ("member's motion") at a '''general meeting''', by giving notice to the '''secretary''' or '''committee''' at least 2 weeks before that meeting. The '''subscribing member''' may also provide information in support of the motion ("member's information"). If notice of the motion is given to the '''secretary''' or '''committee''' before written '''notice''' of the '''general meeting''' is given to '''subscribing members''', notice of the motion will be provided to '''subscribing members''' with the written '''notice''' of the '''general meeting'''.
#The agenda may not be changed within 2 weeks of the meeting, but may be altered prior to this as long as the agenda is republished.
#Only motions relevant to the items on the agenda will be voted on at the '''general meeting'''.

==Minutes==
#'''SCANZ''' must keep minutes of all '''general meetings'''.

==Annual general meetings==
#An '''annual general meeting''' must be held once a year on a date and at a location and/or using any electronic communication determined by the '''committee''' and consistent with any requirements in the '''Act''', and the '''constitution''' relating to the procedure to be followed at '''general meetings''' must apply.
#The '''annual general meeting''' must be held within the period of 4 weeks either side of 15 July.
#The business of an '''annual general meeting''' is to -
##confirm the minutes of the last '''annual general meeting''' and any '''special general meeting(s)''' held since the last '''annual general meeting''',
##adopt the annual report on the operations and affairs of '''SCANZ''',
##adopt the '''committee's''' report on the finances of '''SCANZ''', and the annual financial statements,
##consider any motions of which prior '''notice''' has been given to '''subscribing members''' with notice of the '''meeting'''.
#The '''committee''' must, at each '''annual general meeting''', present the following information -
##an annual report on the operation and affairs of '''SCANZ''' during the most recently completed accounting period,
##the annual financial statements for that period, and
##notice of any disclosures of conflicts of interest made by '''officers''' during that period (including a summary of the matters, or types of matters, to which those disclosures relate).

==Special general meetings==
#'''Special general meetings''' may be called at any time by the '''committee''' by resolution.
#The '''committee''' must call a '''special general meeting''' if it receives a written request signed by at least 10 percent of '''subscribing members.'''
#If more than 2/3 of the '''committee''' are unable to vote on a particular issue because they have an interest in it, the '''committee''' must call a '''special general meeting''' to determine the '''matter'''.
#Any resolution or written request must state the business that the '''special general meeting''' is to deal with.
#The rules in this '''constitution''' relating to the procedure to be followed at '''general meetings''' will apply to a '''special general meeting''', and a '''special general meeting''' shall only consider and deal with the business specified in the '''committee's''' resolution or the written request by '''subscribing members''' for the '''meeting'''.

Other

2025-07-20T09:48:46Z

Scott Campbell: /* Common seal (optional section) */

Dispute resolution

2025-07-20T09:46:02Z

Scott Campbell: /* Investigating and determining a dispute (mandatory section) */

Dispute resolution

2025-07-20T09:44:36Z

Scott Campbell: /* How a complaint is made (mandatory section) */

Dispute resolution

2025-07-20T09:35:56Z

Scott Campbell: /* Meanings of dispute and complaint (Mandatory section) */

Introductory rules

2025-07-20T09:25:22Z

Scott Campbell: /* Registered office (recommended section) */

{{DISPLAYTITLE:Introductory rules}}
<div class='rulesNumbering' style="counter-reset: page 1">
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}
==Constitution==
#''This document is the '''constitution''' of the Society for Creative Anachronism (New Zealand) Incorporated (referenced in this '''constitution''' as "'''SCANZ'''"), incorporated under the Incorporated Societies Act 2022.''
#''This '''constitution''' entirely replaces the rules of incorporation for the Society for Creative Anachronism (New Zealand) Incorporated under the Incorporated Societies Act 1908.''
#''All rules in this '''constitution''' are numbered and lettered (e.g. 1.2.3.a.ii) to facilitate referencing.''

==Context==
#''The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations. The SCA is devoted to the research and re-creation of pre-17th century skills, arts, combat, culture, and employing knowledge of world history to enrich the lives of participants through events, demonstrations, and other educational presentations and activities.''
#'' '''SCANZ''' is the New Zealand instance of this global organisation.''
#''Other instances of this organisation include:''
##''The Society for Creative Anachronism Incorporated in Califormia, USA ('''SCA Inc''')''
##''The Society for Creative Anachronism Limited Australia ('''SCA Ltd''')''
##''and other incorporations in Europe and Canada.''
#'' '''SCANZ''' and any other affiliates within New Zealand or Australia and their territories are the corporate organisations that provide the administration for recreational and educational activities of the shared recreational entity known as the '''"Kingdom of Lochac"''', or "Lochac". The other affiliates include '''SCA Ltd''', and any under the auspices of student unions in New Zealand and Australia.''
##''This recreational entity has structures and appointments that support participation in the activities that are the organisation's purpose which may be outside of, but are subservient to the requirements and appointments in this '''constitution'''.''
#'''''SCA Inc''' has a document known as the "Organizational Handbook", that contains the mission and values of the '''SCA''' and a section called '''"Corpora"''' that lays out the governance of the recreation activities of the '''SCA'''.''
#''In order to remain aligned with the international '''SCA''' organisation, '''SCANZ''' will endeavour to maintain its body of rules in line with the mission and values and with '''Corpora'''. '''SCANZ''' reserves the right to deviate from '''Corpora''' where required by New Zealand law or the interests of its membership.''
#''From time to time, '''SCA Inc.''' will make amendments to '''Corpora'''. When this occurs, '''SCANZ''' will evaluate what changes will be made this '''constitution''' and other policies, if any.''
#''Changes to our '''affiliate''' organisations' rules and procedures have no effect within New Zealand unless implemented by '''SCANZ'''.''
#''Changes to policies and procedures held jointly with '''SCA Ltd''' must be agreed to by both organisations, or the policy or procedure must be separated by jurisdiction.
#'' The rules and procedures around '''SCANZ's''' activities that are not otherwise covered by the '''SCANZ''' '''constitution''', '''SCANZ''' affiliation (operating) agreements or '''SCANZ''' bylaws or policies are found in:''
##''The Corpora of the Society for Creative Anachronism Inc.,''
##'' '''SCA Inc's''' Society Officers' policies,''
##''The document known as the "Book of Laws of the Kingdom of Lochac", and''
##'' The '''Kingdom of Lochac's''' administrative handbooks and rules for the various activities and procedures that are regulated.''

==Definitions (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Some words throughout these ‘model rules’ are shown in bold type. What those words mean is set out here.
Where the words are used in a society’s constitution, they should be in bold type to remind users that they are specifically defined in these rules.
|}
#In this '''constitution''', unless the context requires otherwise, the following words and phrases have the following meanings:
#;Act
#:means the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#whole Incorporated Societies Act 2022] or any Act which replaces it (including amendments to it from time to time), and any regulations made under the Act or under any Act which replaces it.
#;''Affiliate and affiliates''
#:''means other instances of the Society for Creative Anachronism ('''SCA''') encompassed by an '''operating (affiliation) agreement''', whether directly or indirectly.''
#;Annual general meeting (AGM)''
#:means a meeting of the '''''subscribing'' members''' of '''''SCANZ''''' held once per year which, among other things, will receive and consider reports on '''''SCANZ's''''' activities and finances.
#;''Baron or Baroness'
#:''means the titular head of a '''barony''' and does not mean any real-world nobility.''
#;''Barony''
#:''A '''geographical branch''' of the '''SCA'''.''
#;''Branch''
#:''means any branch of the '''SCA''', as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora].''
#;''Canton''
#:''A '''branch''' of the '''SCA''' that is supported within a '''barony'''.''
#;Chair
#:means the '''officer''' responsible for chairing '''general meetings''' and '''committee meetings''', and who provides leadership for '''''SCANZ'''''.
#;''Chairperson''
#:''means the person chairing a meeting, who may or may not be the '''chair''' of '''SCANZ'''.''
#;''College''
#:''means an affiliated '''branch''' of the '''SCA''' based in an educational institution that is under the auspices of a student union and its rules, not this '''constitution'''. They are administered independently of any '''geographical branch''' they are within the geographical boundaries of.''
#;Committee
#:''means the governing body of '''SCANZ''', as set out in this '''constitution'''.''
#;''Committee meeting''
#:''means a meeting of the '''committee''' convened according to the process in this '''constitution'''.''
#;''Complaint and dispute''
#:''have the meanings contained within [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS532560 section 38 of '''the Act'''.'']
#;Constitution
#:means the rules in this document.
#;''Contact details''
#:''means a physical or an electronic address used by the person and a telephone number that is used by the person.''
#;''Corporate officers''
#:''means the '''SCANZ registrar''', SCANZ treasurer, and SCANZ diversity, equity and inclusion officer''
#;''Crown''
#:''means the titular heads of the recreational entity of the '''Kingdom of Lochac''', and does not mean any real-world royal persons.''
#:''The Crown is most commonly a '''king''' and '''queen'', but may be any combination of the two.''
#;''Event''
#:''means an '''SCA'''-sponsored event as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora]''
#;''Event member''
#:''means an individual who has consented to be granted temporary membership with limited privileges for a single '''event''', according to this '''constitution'''.''
#;''Financial statements''
#:''has the same meaning as [https://www.legislation.govt.nz/act/public/2022/0012/latest/link.aspx?id=DLM4632890#DLM4632890 section 6 of the Financial Reporting Act].''
#;General meeting
#:means either an '''annual general meeting''' or a '''special general meeting''' of the '''''subscribing members''' of '''SCANZ'''.''
#;''Geographical branch''
#:''means any '''branch''' either of '''shire''' or greater status, or of lesser status than '''shire''' but occupying a unique geographical area not encompassed by any other '''branch'''.''
#;''Greater officer''
#:''means one of the kingdom-level roles defined as a Greater officer in the "Book of Laws of the Kingdom of Lochac". These roles may or may not include '''officers''' of '''SCANZ'''.''
#;Interested member
#:means a member who is interested in a matter for any of the reasons set out in [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100941.html section 62 of the Act].
#;Interests register
#:means the register of interests of '''officers''', kept under this '''constitution''' and as required by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100951.html section 73 of the Act].
#;''King''
#:''means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person.''
#;''Kingdom''
#:''A geographical branch of the '''SCA''', ruled by a King and Queen (or combination thereof).''
#;Kingdom-level
#:means something that supports the '''Kingdom of Lochac''' as a whole, not specific '''branches'''.
#;Kingdom of Lochac
#:means the recreational entity that supports the educational and recreational aspects of '''SCANZ's''' purposes, jointly with '''SCA Ltd'''.
#;Matter
#:means -
#:*'''''SCANZ's''''' performance of its activities or exercise of its powers; or
#:*an arrangement, agreement, or contract (a transaction) made or entered into, or proposed to be entered into, by '''''SCANZ'''''.
#;''Member''
#:means both '''subscribing members''' and '''event members''' as defined here.''
#;Notice
#:to '''members''' includes any notice given by email, post, or courier.
#;Officer
#:means a natural person who is:
#:*a member of the '''committee''', or
#:*occupying a position in '''''SCANZ''''' that allows them to exercise significant influence over the management or administration of '''''SCANZ''''', including any Chief Executive or Treasurer.
#:*''individuals appointed to roles that facilitate the management and administration of '''SCANZ''', its branches and its activities, listed in [https://scanzwiki.fullmesh.co.nz/index.php/Officers#Other_officers 6.2.4.]''
#;''Operating agreement''
#:''An affiliation agreement between two instances of the SCA that documents the relationship between the two organisations and describes the mutual rights and obligations of the parties.''
#;''Prince or Princess''
#:''means the titular heads of a '''Principality''' and does not mean any real-world royal person.''
#;''Principality''
#:''A geographical branch within a '''kingdom''' of the '''SCA''', ruled by a '''Prince''' and '''Princess''' (or combination thereof).''
#;''Queen''
#:''means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person.''
#;''Reeve''
#:''The treasurer of a '''branch'''.''
#;Register of members
#:means the register of '''members''' kept under this '''constitution''' as required by section 79 of the Act.
#;''SCA''
#:''The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations devoted to the research and re-creation of pre-17th century skills, arts, combat, culture.''
#;''SCA Inc''
#:''means the Society for Creative Anachronism Incorporated in California.''
#;''SCA Ltd''
#:''means the Society for Creative Anachronism Ltd (Australia).''
#;''SCANZ''
#:''means the Society for Creative Anachronism (New Zealand) Incorporated.''
#;''<del>SCANZ</del> Registrar'' {{Comment}} For consistency with other SCANZ executive officer definitions. (SC) {{/Comment}}
#:''means the officer who maintains the '''register of members''' of '''SCANZ'''.''
#;Secretary
#:means the officer responsible for the matters specifically noted in this '''constitution'''.
#;''Seneschal''
#:''The person responsible for the administrative oversight of a '''branch'''.''
#;''Shire''
#:''A '''geographical branch''' of the '''SCA'''.''
#;Special general meeting
#:means a meeting of the '''''subscribing members''''', other than an '''annual general meeting''', called for a specific purpose or purposes.
#;''Subscribing member''
#:means an individual who has consented to become a ''subscribing'' '''member''' of '''''SCANZ''''', by following the procedure in the relevant section of this '''constitution'''.
#;''Vice-chair:''
#:means the '''officer''' elected or appointed to deputise in the absence of the '''Chair'''.
#;Working days
#:mean as defined in the Legislation Act 2019. Examples of days that are not working days include, but are not limited to, the following — a Saturday, a Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign's birthday, Te Rā Aro ki a Matariki/Matariki Observance Day, and Labour Day.

==The name of the society (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Every society must have a name that ends with the word 'Incorporated', 'Inc' or the word 'Manatōpū'. You can choose to use a combination of these words as the last words of the society's name.
There are restrictions in the Act around what you can use for your society’s name, such as —
*It is not identical or almost identical to a name that has already been reserved under the Companies Act 1993 and that is still available for registration under that Act; or
*It is not likely to mislead the society's members or the public about the society's nature or identity; or
*It does not contravene any legislation; or
*It is not offensive (in the opinion of the Registrar).
|}
#The name of the society is ''"Society for Creative Anachronism (New Zealand) Incorporated"'' (in this '''constitution''' referred to as '''''"SCANZ"''''').

==Charitable status (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|A society that exists for charitable purposes (that is, it seeks to advance education, to relieve poverty, to advance religion, or any other matter beneficial to the community) is entitled to register with Charities Services as a charity under the Charities Act 2005.
*Registration under the Incorporated Societies Act establishes a society as a legal entity separate from its members, while
*Registration under the Charities Act 2005 gives a society charitable status under that Act and enables members of the public to determine that the society is a charity.
Note — The charitable status chosen controls which rule variations are available to you in other parts of the constitution builder. For example, if your society intends to also register as a charity under the Charities Act 2005 you must record appropriate information in your society's purposes.
|}
#'''''SCANZ''''' is not and does not intend to be registered as a charitable entity under the Charities Act 2005.

==The purposes of the society (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The constitution of every society must set out its 'objects' or purposes (what it intends to do or achieve). Importantly your society's purpose cannot be for the financial gain (benefit) of its members.
Where the society exists for charitable purposes (seeking to advance education, relieve poverty, advance religion, or any other matter beneficial to the community) those purposes need to be described in more detail in this rule. This is particularly important if your society intends to also register as a charity under the Charities Act 2005.
|}
#'''''SCANZ''' is a not-for-profit educational, sporting and recreational society whose purposes include:''
##''conducting and promoting research into pre-17th century culture and life; and''
##''presenting activities and events which recreate the environment of said era, such as, but not limited to, tournaments, jousts, feasts, fairs, dances, classes; and''
##''actively pursuing and encouraging the recruitment of new '''members''' into '''SCANZ''' and its affiliates; and''
##''undertaking such activities as may be reasonably expected in a society of this nature.''
#'''''SCANZ''''' must not operate for the purpose of, or with the effect of -
##distributing any gain, profit, surplus, dividend, or other similar financial benefit to any of its '''members''' {{Edit}}''or other individuals''{{/Edit}} (whether in money or in kind); or {{Comment}}Added for IRD{{/Comment}}
##having capital that is divided into shares or stock held by its '''members''' {{Edit}}''or other individuals''{{/Edit}}; or {{Comment}}Added for IRD{{/Comment}}
##holding property in which its '''member'''s have a disposable interest (whether directly, or in the form of shares or stock in the capital of '''''SCANZ''''' or otherwise).
#But '''''SCANZ''''' will not operate for the financial gain of '''members''' simply if '''''SCANZ''''' -
##engages in trade,''
##reimburses a '''member''' for reasonable expenses legitimately incurred on behalf of '''''SCANZ''''' or while pursuing '''''SCANZ's''''' purposes,
##provides benefits to members of the public or members of a class of the public and those persons include '''members''' or their families,
##provides benefits to '''members''' or their families to alleviate hardship,
##provides educational scholarships or grants to '''members''' or their families,
##pays a '''member''' a salary or wages or other payments for services to '''''SCANZ''''' on arm's length terms (terms reasonable in the circumstances if the parties were connected or related only by the transaction in question, each acting independently, and each acting in its own best interests; or are terms less favourable to the '''member''' than those terms and the payment for services, or other transaction, does not include any share of a gain, profit, or surplus, percentage of revenue, or other reward in connection with any gain, profit, surplus, or revenue of '''''SCANZ'''''),
##provides a '''member''' with incidental benefits (for example, trophies, prizes, or discounts on products or services) in accordance with the purposes of '''''SCANZ'''''.
##on removal of '''''SCANZ''''' from the Register of Incorporated Societies having its surplus assets distributed under subpart 5 of Part 5 of the '''Act''' to a '''member''' that is a not-for-profit entity.

==Act and regulations (recommended section==
{| class="wikitable" style="margin-left: 10px;"
|This rule is a reminder that a society’s constitution, which regulates its activities, must be consistent with New Zealand legislation.
|}
#Nothing in this '''constitution''' authorises '''''SCANZ''''' to do anything which contravenes or is inconsistent with the '''Act''', any regulations made under the '''Act''', or any other legislation.

==Restrictions on SCANZ powers==
{| class="wikitable" style="margin-left: 10px;"
|By default, a society has the powers of a natural person, but it must not be carried on for the financial gain of any of its members.
If the society should have its powers restricted in any way (for instance to prohibit borrowing), this should be set out here.
|}
#'''''SCANZ''''' must not be carried on for the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS100888 financial gain] of any of its '''members'''.
#'''''SCANZ's''''' capacity, rights, powers, and privileges are subject to the following restrictions -
##'''''SCANZ''' may not borrow money, nor can its '''branches''' borrow money in the name of '''SCANZ.'''''

==Registered office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act, every incorporated society is required to have a street address to which official letters and documents can be sent or delivered.
Any time your society changes its registered office address you must update the address on the Incorporated Societies Register (along with Charities Services if the society is also registered under the Charities Act 2005).
Documents can be served on your society, including in legal proceedings, by leaving them at the society's registered office, or by delivery to an officer or employee of your society at the society’s registered office.
|}
#The registered office of '''''SCANZ''''' <del>must</del> {{Edit}}shall{{/Edit}} be at such place in New Zealand as the '''committee''' from time to time determines.
#Changes to the registered office must be notified to the Registrar of Incorporated Societies -
##at least 5 '''working days''' before the change of address for the registered office is due to take effect, and
##in a form and as required by the '''Act'''.

==Contact person (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Every incorporated society must have at least one contact person, and no more than 3, that the Registrar can contact when needed. Every contact person must be at least 18 years of age and ordinarily resident in New Zealand.
A contact person's details will not be published on the Incorporated Societies Register but will be used by the Registrar to contact the society. For example, a contact person would receive notifications from the Registrar and reminders to file certain documents. It is important that you choose an appropriate contact person, and preferably a committee officer.
|}
#'''''SCANZ''''' must have at least 1 but no more than 3 contact person(s) whom the Registrar of Incorporated Societies can contact when needed.
#'''''SCANZ's''''' contact person must be:
##At least 18 years of age, and
##Ordinarily resident in New Zealand.
#A contact person ''is appointed by the '''committee'''.''
#Each contact person's name must be provided to the Registrar of Incorporated Societies, along with their contact details, including:
##a physical address or an electronic address, and
##a telephone number.
#Any change in that contact person or that person's name or contact details must be advised to the Registrar of Incorporated Societies within 20 '''working days''' of that change occurring, or '''''SCANZ''''' becoming aware of the change.
[[Category:SCANZ|A]]

Introductory rules

2025-07-20T09:23:47Z

Scott Campbell: /* Definitions (mandatory section) */

{{DISPLAYTITLE:Introductory rules}}
<div class='rulesNumbering' style="counter-reset: page 1">
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}
==Constitution==
#''This document is the '''constitution''' of the Society for Creative Anachronism (New Zealand) Incorporated (referenced in this '''constitution''' as "'''SCANZ'''"), incorporated under the Incorporated Societies Act 2022.''
#''This '''constitution''' entirely replaces the rules of incorporation for the Society for Creative Anachronism (New Zealand) Incorporated under the Incorporated Societies Act 1908.''
#''All rules in this '''constitution''' are numbered and lettered (e.g. 1.2.3.a.ii) to facilitate referencing.''

==Context==
#''The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations. The SCA is devoted to the research and re-creation of pre-17th century skills, arts, combat, culture, and employing knowledge of world history to enrich the lives of participants through events, demonstrations, and other educational presentations and activities.''
#'' '''SCANZ''' is the New Zealand instance of this global organisation.''
#''Other instances of this organisation include:''
##''The Society for Creative Anachronism Incorporated in Califormia, USA ('''SCA Inc''')''
##''The Society for Creative Anachronism Limited Australia ('''SCA Ltd''')''
##''and other incorporations in Europe and Canada.''
#'' '''SCANZ''' and any other affiliates within New Zealand or Australia and their territories are the corporate organisations that provide the administration for recreational and educational activities of the shared recreational entity known as the '''"Kingdom of Lochac"''', or "Lochac". The other affiliates include '''SCA Ltd''', and any under the auspices of student unions in New Zealand and Australia.''
##''This recreational entity has structures and appointments that support participation in the activities that are the organisation's purpose which may be outside of, but are subservient to the requirements and appointments in this '''constitution'''.''
#'''''SCA Inc''' has a document known as the "Organizational Handbook", that contains the mission and values of the '''SCA''' and a section called '''"Corpora"''' that lays out the governance of the recreation activities of the '''SCA'''.''
#''In order to remain aligned with the international '''SCA''' organisation, '''SCANZ''' will endeavour to maintain its body of rules in line with the mission and values and with '''Corpora'''. '''SCANZ''' reserves the right to deviate from '''Corpora''' where required by New Zealand law or the interests of its membership.''
#''From time to time, '''SCA Inc.''' will make amendments to '''Corpora'''. When this occurs, '''SCANZ''' will evaluate what changes will be made this '''constitution''' and other policies, if any.''
#''Changes to our '''affiliate''' organisations' rules and procedures have no effect within New Zealand unless implemented by '''SCANZ'''.''
#''Changes to policies and procedures held jointly with '''SCA Ltd''' must be agreed to by both organisations, or the policy or procedure must be separated by jurisdiction.
#'' The rules and procedures around '''SCANZ's''' activities that are not otherwise covered by the '''SCANZ''' '''constitution''', '''SCANZ''' affiliation (operating) agreements or '''SCANZ''' bylaws or policies are found in:''
##''The Corpora of the Society for Creative Anachronism Inc.,''
##'' '''SCA Inc's''' Society Officers' policies,''
##''The document known as the "Book of Laws of the Kingdom of Lochac", and''
##'' The '''Kingdom of Lochac's''' administrative handbooks and rules for the various activities and procedures that are regulated.''

==Definitions (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Some words throughout these ‘model rules’ are shown in bold type. What those words mean is set out here.
Where the words are used in a society’s constitution, they should be in bold type to remind users that they are specifically defined in these rules.
|}
#In this '''constitution''', unless the context requires otherwise, the following words and phrases have the following meanings:
#;Act
#:means the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#whole Incorporated Societies Act 2022] or any Act which replaces it (including amendments to it from time to time), and any regulations made under the Act or under any Act which replaces it.
#;''Affiliate and affiliates''
#:''means other instances of the Society for Creative Anachronism ('''SCA''') encompassed by an '''operating (affiliation) agreement''', whether directly or indirectly.''
#;Annual general meeting (AGM)''
#:means a meeting of the '''''subscribing'' members''' of '''''SCANZ''''' held once per year which, among other things, will receive and consider reports on '''''SCANZ's''''' activities and finances.
#;''Baron or Baroness'
#:''means the titular head of a '''barony''' and does not mean any real-world nobility.''
#;''Barony''
#:''A '''geographical branch''' of the '''SCA'''.''
#;''Branch''
#:''means any branch of the '''SCA''', as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora].''
#;''Canton''
#:''A '''branch''' of the '''SCA''' that is supported within a '''barony'''.''
#;Chair
#:means the '''officer''' responsible for chairing '''general meetings''' and '''committee meetings''', and who provides leadership for '''''SCANZ'''''.
#;''Chairperson''
#:''means the person chairing a meeting, who may or may not be the '''chair''' of '''SCANZ'''.''
#;''College''
#:''means an affiliated '''branch''' of the '''SCA''' based in an educational institution that is under the auspices of a student union and its rules, not this '''constitution'''. They are administered independently of any '''geographical branch''' they are within the geographical boundaries of.''
#;Committee
#:''means the governing body of '''SCANZ''', as set out in this '''constitution'''.''
#;''Committee meeting''
#:''means a meeting of the '''committee''' convened according to the process in this '''constitution'''.''
#;''Complaint and dispute''
#:''have the meanings contained within [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS532560 section 38 of '''the Act'''.'']
#;Constitution
#:means the rules in this document.
#;''Contact details''
#:''means a physical or an electronic address used by the person and a telephone number that is used by the person.''
#;''Corporate officers''
#:''means the '''SCANZ registrar''', SCANZ treasurer, and SCANZ diversity, equity and inclusion officer''
#;''Crown''
#:''means the titular heads of the recreational entity of the '''Kingdom of Lochac''', and does not mean any real-world royal persons.''
#:''The Crown is most commonly a '''king''' and '''queen'', but may be any combination of the two.''
#;''Event''
#:''means an '''SCA'''-sponsored event as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora]''
#;''Event member''
#:''means an individual who has consented to be granted temporary membership with limited privileges for a single '''event''', according to this '''constitution'''.''
#;''Financial statements''
#:''has the same meaning as [https://www.legislation.govt.nz/act/public/2022/0012/latest/link.aspx?id=DLM4632890#DLM4632890 section 6 of the Financial Reporting Act].''
#;General meeting
#:means either an '''annual general meeting''' or a '''special general meeting''' of the '''''subscribing members''' of '''SCANZ'''.''
#;''Geographical branch''
#:''means any '''branch''' either of '''shire''' or greater status, or of lesser status than '''shire''' but occupying a unique geographical area not encompassed by any other '''branch'''.''
#;''Greater officer''
#:''means one of the kingdom-level roles defined as a Greater officer in the "Book of Laws of the Kingdom of Lochac". These roles may or may not include '''officers''' of '''SCANZ'''.''
#;Interested member
#:means a member who is interested in a matter for any of the reasons set out in [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100941.html section 62 of the Act].
#;Interests register
#:means the register of interests of '''officers''', kept under this '''constitution''' and as required by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100951.html section 73 of the Act].
#;''King''
#:''means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person.''
#;''Kingdom''
#:''A geographical branch of the '''SCA''', ruled by a King and Queen (or combination thereof).''
#;Kingdom-level
#:means something that supports the '''Kingdom of Lochac''' as a whole, not specific '''branches'''.
#;Kingdom of Lochac
#:means the recreational entity that supports the educational and recreational aspects of '''SCANZ's''' purposes, jointly with '''SCA Ltd'''.
#;Matter
#:means -
#:*'''''SCANZ's''''' performance of its activities or exercise of its powers; or
#:*an arrangement, agreement, or contract (a transaction) made or entered into, or proposed to be entered into, by '''''SCANZ'''''.
#;''Member''
#:means both '''subscribing members''' and '''event members''' as defined here.''
#;Notice
#:to '''members''' includes any notice given by email, post, or courier.
#;Officer
#:means a natural person who is:
#:*a member of the '''committee''', or
#:*occupying a position in '''''SCANZ''''' that allows them to exercise significant influence over the management or administration of '''''SCANZ''''', including any Chief Executive or Treasurer.
#:*''individuals appointed to roles that facilitate the management and administration of '''SCANZ''', its branches and its activities, listed in [https://scanzwiki.fullmesh.co.nz/index.php/Officers#Other_officers 6.2.4.]''
#;''Operating agreement''
#:''An affiliation agreement between two instances of the SCA that documents the relationship between the two organisations and describes the mutual rights and obligations of the parties.''
#;''Prince or Princess''
#:''means the titular heads of a '''Principality''' and does not mean any real-world royal person.''
#;''Principality''
#:''A geographical branch within a '''kingdom''' of the '''SCA''', ruled by a '''Prince''' and '''Princess''' (or combination thereof).''
#;''Queen''
#:''means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person.''
#;''Reeve''
#:''The treasurer of a '''branch'''.''
#;Register of members
#:means the register of '''members''' kept under this '''constitution''' as required by section 79 of the Act.
#;''SCA''
#:''The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations devoted to the research and re-creation of pre-17th century skills, arts, combat, culture.''
#;''SCA Inc''
#:''means the Society for Creative Anachronism Incorporated in California.''
#;''SCA Ltd''
#:''means the Society for Creative Anachronism Ltd (Australia).''
#;''SCANZ''
#:''means the Society for Creative Anachronism (New Zealand) Incorporated.''
#;''<del>SCANZ</del> Registrar'' {{Comment}} For consistency with other SCANZ executive officer definitions. (SC) {{/Comment}}
#:''means the officer who maintains the '''register of members''' of '''SCANZ'''.''
#;Secretary
#:means the officer responsible for the matters specifically noted in this '''constitution'''.
#;''Seneschal''
#:''The person responsible for the administrative oversight of a '''branch'''.''
#;''Shire''
#:''A '''geographical branch''' of the '''SCA'''.''
#;Special general meeting
#:means a meeting of the '''''subscribing members''''', other than an '''annual general meeting''', called for a specific purpose or purposes.
#;''Subscribing member''
#:means an individual who has consented to become a ''subscribing'' '''member''' of '''''SCANZ''''', by following the procedure in the relevant section of this '''constitution'''.
#;''Vice-chair:''
#:means the '''officer''' elected or appointed to deputise in the absence of the '''Chair'''.
#;Working days
#:mean as defined in the Legislation Act 2019. Examples of days that are not working days include, but are not limited to, the following — a Saturday, a Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign's birthday, Te Rā Aro ki a Matariki/Matariki Observance Day, and Labour Day.

==The name of the society (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Every society must have a name that ends with the word 'Incorporated', 'Inc' or the word 'Manatōpū'. You can choose to use a combination of these words as the last words of the society's name.
There are restrictions in the Act around what you can use for your society’s name, such as —
*It is not identical or almost identical to a name that has already been reserved under the Companies Act 1993 and that is still available for registration under that Act; or
*It is not likely to mislead the society's members or the public about the society's nature or identity; or
*It does not contravene any legislation; or
*It is not offensive (in the opinion of the Registrar).
|}
#The name of the society is ''"Society for Creative Anachronism (New Zealand) Incorporated"'' (in this '''constitution''' referred to as '''''"SCANZ"''''').

==Charitable status (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|A society that exists for charitable purposes (that is, it seeks to advance education, to relieve poverty, to advance religion, or any other matter beneficial to the community) is entitled to register with Charities Services as a charity under the Charities Act 2005.
*Registration under the Incorporated Societies Act establishes a society as a legal entity separate from its members, while
*Registration under the Charities Act 2005 gives a society charitable status under that Act and enables members of the public to determine that the society is a charity.
Note — The charitable status chosen controls which rule variations are available to you in other parts of the constitution builder. For example, if your society intends to also register as a charity under the Charities Act 2005 you must record appropriate information in your society's purposes.
|}
#'''''SCANZ''''' is not and does not intend to be registered as a charitable entity under the Charities Act 2005.

==The purposes of the society (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The constitution of every society must set out its 'objects' or purposes (what it intends to do or achieve). Importantly your society's purpose cannot be for the financial gain (benefit) of its members.
Where the society exists for charitable purposes (seeking to advance education, relieve poverty, advance religion, or any other matter beneficial to the community) those purposes need to be described in more detail in this rule. This is particularly important if your society intends to also register as a charity under the Charities Act 2005.
|}
#'''''SCANZ''' is a not-for-profit educational, sporting and recreational society whose purposes include:''
##''conducting and promoting research into pre-17th century culture and life; and''
##''presenting activities and events which recreate the environment of said era, such as, but not limited to, tournaments, jousts, feasts, fairs, dances, classes; and''
##''actively pursuing and encouraging the recruitment of new '''members''' into '''SCANZ''' and its affiliates; and''
##''undertaking such activities as may be reasonably expected in a society of this nature.''
#'''''SCANZ''''' must not operate for the purpose of, or with the effect of -
##distributing any gain, profit, surplus, dividend, or other similar financial benefit to any of its '''members''' {{Edit}}''or other individuals''{{/Edit}} (whether in money or in kind); or {{Comment}}Added for IRD{{/Comment}}
##having capital that is divided into shares or stock held by its '''members''' {{Edit}}''or other individuals''{{/Edit}}; or {{Comment}}Added for IRD{{/Comment}}
##holding property in which its '''member'''s have a disposable interest (whether directly, or in the form of shares or stock in the capital of '''''SCANZ''''' or otherwise).
#But '''''SCANZ''''' will not operate for the financial gain of '''members''' simply if '''''SCANZ''''' -
##engages in trade,''
##reimburses a '''member''' for reasonable expenses legitimately incurred on behalf of '''''SCANZ''''' or while pursuing '''''SCANZ's''''' purposes,
##provides benefits to members of the public or members of a class of the public and those persons include '''members''' or their families,
##provides benefits to '''members''' or their families to alleviate hardship,
##provides educational scholarships or grants to '''members''' or their families,
##pays a '''member''' a salary or wages or other payments for services to '''''SCANZ''''' on arm's length terms (terms reasonable in the circumstances if the parties were connected or related only by the transaction in question, each acting independently, and each acting in its own best interests; or are terms less favourable to the '''member''' than those terms and the payment for services, or other transaction, does not include any share of a gain, profit, or surplus, percentage of revenue, or other reward in connection with any gain, profit, surplus, or revenue of '''''SCANZ'''''),
##provides a '''member''' with incidental benefits (for example, trophies, prizes, or discounts on products or services) in accordance with the purposes of '''''SCANZ'''''.
##on removal of '''''SCANZ''''' from the Register of Incorporated Societies having its surplus assets distributed under subpart 5 of Part 5 of the '''Act''' to a '''member''' that is a not-for-profit entity.

==Act and regulations (recommended section==
{| class="wikitable" style="margin-left: 10px;"
|This rule is a reminder that a society’s constitution, which regulates its activities, must be consistent with New Zealand legislation.
|}
#Nothing in this '''constitution''' authorises '''''SCANZ''''' to do anything which contravenes or is inconsistent with the '''Act''', any regulations made under the '''Act''', or any other legislation.

==Restrictions on SCANZ powers==
{| class="wikitable" style="margin-left: 10px;"
|By default, a society has the powers of a natural person, but it must not be carried on for the financial gain of any of its members.
If the society should have its powers restricted in any way (for instance to prohibit borrowing), this should be set out here.
|}
#'''''SCANZ''''' must not be carried on for the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS100888 financial gain] of any of its '''members'''.
#'''''SCANZ's''''' capacity, rights, powers, and privileges are subject to the following restrictions -
##'''''SCANZ''' may not borrow money, nor can its '''branches''' borrow money in the name of '''SCANZ.'''''

==Registered office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act, every incorporated society is required to have a street address to which official letters and documents can be sent or delivered.
Any time your society changes its registered office address you must update the address on the Incorporated Societies Register (along with Charities Services if the society is also registered under the Charities Act 2005).
Documents can be served on your society, including in legal proceedings, by leaving them at the society's registered office, or by delivery to an officer or employee of your society at the society’s registered office.
|}
#The registered office of '''''SCANZ''''' must be at such place in New Zealand as the '''committee''' from time to time determines.
#Changes to the registered office must be notified to the Registrar of Incorporated Societies -
##at least 5 '''working days''' before the change of address for the registered office is due to take effect, and
##in a form and as required by the '''Act'''.

==Contact person (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Every incorporated society must have at least one contact person, and no more than 3, that the Registrar can contact when needed. Every contact person must be at least 18 years of age and ordinarily resident in New Zealand.
A contact person's details will not be published on the Incorporated Societies Register but will be used by the Registrar to contact the society. For example, a contact person would receive notifications from the Registrar and reminders to file certain documents. It is important that you choose an appropriate contact person, and preferably a committee officer.
|}
#'''''SCANZ''''' must have at least 1 but no more than 3 contact person(s) whom the Registrar of Incorporated Societies can contact when needed.
#'''''SCANZ's''''' contact person must be:
##At least 18 years of age, and
##Ordinarily resident in New Zealand.
#A contact person ''is appointed by the '''committee'''.''
#Each contact person's name must be provided to the Registrar of Incorporated Societies, along with their contact details, including:
##a physical address or an electronic address, and
##a telephone number.
#Any change in that contact person or that person's name or contact details must be advised to the Registrar of Incorporated Societies within 20 '''working days''' of that change occurring, or '''''SCANZ''''' becoming aware of the change.
[[Category:SCANZ|A]]

Officers

2025-07-20T09:17:31Z

Scott Campbell: /* Appointment of corporate officers */

{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}{{DISPLAYTITLE:Officers}}
<div class='rulesNumbering' style="counter-reset: page 6">
==Qualifications of officers (Mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act provides that an officer of a society has a duty of care in exercising their responsibilities.
Every officer must:
*consent to being elected or appointed, and
*certify that they are not disqualified from becoming an officer.
*Each such consent and certificate must be in writing and retained in the society's records.
To facilitate the process, this rule contains a list reflecting the disqualifying factors which are in the 2022 Act.
|}
#Every '''officer''' must be a natural person who -
##has consented in writing to be an '''officer''' of '''''SCANZ''''', and
##certifies that they are not disqualified from being elected or appointed or otherwise holding office as an '''officer''' of '''''SCANZ'''''.
#'''Officers''' must not be disqualified under section 47(3) of '''the Act''' from being appointed or holding office as an '''officer''' of '''''SCANZ''''', namely -
##a person who is under 16 years of age
##a person who is an undischarged bankrupt
##a person who is prohibited from being a director or promoter of, or being concerned or taking part in the management of, an incorporated or unincorporated body under the Companies Act 1993, the Financial Markets Conduct Act 2013, or the Takeovers Act 1993, or any other similar legislation
##A person who is disqualified from being a member of the governing body of a charitable entity under section 16(2) of the Charities Act 2005
##a person who has been convicted of any of the following, and has been sentenced for the offence, within the last 7 years—
###an offence under subpart 6 of Part 4 of '''the Act'''
###a crime involving dishonesty (within the meaning of section 2(1) of the Crimes Act 1961)
###an offence under section 143B of the Tax Administration Act 1994
###an offence, in a country other than New Zealand, that is substantially similar to an offence specified in subparagraphs (1) to (3)
###a money laundering offence or an offence relating to the financing of terrorism, whether in New Zealand or elsewhere
##a person subject to:
###a banning order under subpart 7 of Part 4 of the Act,or
###an order under section 108 of the Credit Contracts and Consumer Finance Act 2003, or
###a forfeiture order under the Criminal Proceeds (Recovery) Act 2009, or
###a property order made under the Protection of Personal and Property Rights Act 1988, or whose property is managed by a trustee corporation under section 32 of that Act.
##a person who is subject to an order that is substantially similar to an order referred to in paragraph (6) under a law of a country, State, or territory outside New Zealand that is a country, State, or territory prescribed by the regulations (if any) of the Act.
#''To be a candidate for'' election or appointment as an '''officer''' a person must -
##consent in writing to be an '''officer''', and
##certify in writing that they are not disqualified from being elected or appointed as an '''officer''' either by this '''constitution''' or '''the Act'''.
#''Each officer's certificate shall be retained in '''''SCANZ's''''' records.

==Officers' duties (recommended)==
{| class="wikitable" style="margin-left: 10px;"
|This rule reflects the statutory duties of society officers contained in the Act and sets out an officer’s obligations which are to the society, rather than its members.
The Act defines an Officer as a natural person who:
*is a committee member, or
*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.
All officers have an express duty under to act in good faith and in the best interests of the society.
|}
===All officers===
#At all times each '''officer''':
##must act in good faith and in what they believe to be the best interests of '''''SCANZ''''',
##must exercise all powers for a proper purpose,
##must not act, or agree to '''''SCANZ''''' acting, in a manner that contravenes '''the Act''' or this '''constitution''',
##when exercising powers or performing duties as an '''officer''', must exercise the care and diligence that a reasonable person with the same responsibilities would exercise in the same circumstances taking into account, but without limitation:''
###the nature of '''''SCANZ''',
###the nature of the decision, and
###the position of the '''officer''' and the nature of the responsibilities undertaken by them
##must not agree to the activities of '''''SCANZ''''' being carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, or cause or allow the activities of '''''SCANZ''''' to be carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, and
##must not agree to '''''SCANZ''''' incurring an obligation unless they believe at that time on reasonable grounds that '''''SCANZ''''' will be able to perform the obligation when it is required to do so.

===''Committee members''===
#The duties of the '''committee''' are to direct and supervise the management of the operations and affairs of '''SCANZ''' to ensure that the organisation operates for the purposes of the society stated in this '''constitution'''.
#''The '''chair''' is responsible for:
##''calling '''committee meetings'''
##''chairing '''general meetings''' and '''committee meetings''',
##''and providing leadership for SCANZ.''
#''The '''vice-chair''' is responsible for:
##chairing '''committee meetings''' and '''general meetings''' in the absence of the '''chair''',
##performing the role of the '''secretary''' in the absence of the '''secretary.'''''
#''The '''secretary''' is responsible for:
##''keeping the minutes of all proceedings of the '''committee''' and '''general meetings'''
##''any other duties specified in this '''constitution'''.''

===''Corporate officers''===
====''SCANZ registrar''====
#''The '''SCANZ registrar''' must:''
##''Receive all subscriptions and applications for membership, process them promptly and supply each new '''member''' with a membership card; and
##''Keep a list of all '''members''', containing their name, contact details, and date of membership and any subsequent changes to these, as required by '''the Act''', and submit this list to the Registrar of Incorporated Societies if requested to do so; and''
##''Maintain the registered address of '''SCANZ''', and notify any change to the Registrar of Incorporated Societies, as required by '''the Act'''.''
##''Report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''

====''SCANZ treasurer''====
#''The '''SCANZ treasurer''' must:''
##''keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of '''SCANZ'''; and''
##''compile an end of year account to be presented at the '''annual general meeting'''; and''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
#''The '''SCANZ treasurer''' may not be the '''reeve''' of any '''branch'''.''

====''SCANZ website administrator''====
#''The '''SCANZ website administrator''' must:''
##''maintain the website of '''SCANZ''' (e.g. sca.org.nz), including publishing and updating such material as agendas, minutes, policies as the '''committee''' may from time to time require; and''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ website administrator''', they must perform these duties themselves.''

====''SCANZ diversity, equity and inclusion officer''====
#''The '''SCANZ diversity, equity and inclusion officer''' must:''
##''provide advice to the '''committee''' concerning diversity, equity and inclusion for '''SCANZ's''' policies and procedures for corporate and recreational activities.''
##''provide advice and support to '''branches''' to improve diversity, equity and inclusion in their activities.''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ diversity, equity and inclusion officer''', they must perform these duties themselves.''

===''Other officers''===
====''Kingdom officers''====
''The following kingdom-level roles are '''officers''' of '''SCANZ:'''''
=====''Kingdom Seneschal''=====
#''The Kingdom Seneschal is responsible for coordinating the administration of Lochac's recreational activities on behalf of '''SCANZ''' and '''SCA Ltd'''. This includes:''
##''Appointing:''
###'''''seneschals''' of New Zealand '''branches''' who are also '''officers''' of '''SCANZ'''''.
###''the Kingdom Seneschal's deputies''
##''They also administer the selection processes of other kingdom-level appointments even if they aren't the final decision-maker.''
##''Managing the activities of:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''Reviewing sanctions that have not yet been escalated to '''SCANZ's''' dispute resolution process.''
#''The Kingdom Seneschal approves spending of '''SCANZ''' funds allocated for kingdom-level purchases as part of the Council of the Purse.

=====''Chancellor of the Exchequer''=====
#''The Chancellor of the Exchequer and their deputy are responsible for coordinating the financial administration of funds that are allocated to the '''Kingdom of Lochac''' and '''branches'''. This involves:''
##''Appointing '''reeves''' of New Zealand '''branches''', who are also officers of '''SCANZ'''''
##''Managing the activities of '''branch reeves'''''
#''The Chancellor of the Exchequer and their deputy approve spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''
#''They report to the '''SCANZ Treasurer''' as well as following any requirements of '''SCA Ltd'''.''

=====''The Crown''=====
#''The '''Crown''' are the titular heads of the recreational entity of the '''Kingdom of Lochac'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''appoint:''
###'''''Barons''' and/or '''Baronesses''' of '''baronies'''''
###''other kingdom-level roles within the structure of the '''Kingdom of Lochac''' that are not '''officers''' of '''SCANZ'''''
#''The '''Crown''' approves spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''

====''Branch officers''====
''The following '''branch'''-level roles {{Edit}}in New Zealand{{/Edit}} are officers of '''SCANZ''':''
=====''Seneschal''=====
#''The '''seneschal''' manages the administration of their '''branch'''.''
#''They are delegated the authority to enter into agreements and commit '''SCANZ''' funds that are allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.

=====''Reeve''=====
#''The '''reeve''' administers the finances allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' are the titular heads of a '''barony'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''provide pastoral care to '''members''' of their barony.
##''perform actions delegated to them by the '''Crown'''.

=====''Account signatories''=====
#''There must be at least 3 account signatories from the branch for a ''branch's'' sub-account.''
##''One must be the '''branch seneschal''' and one must be the '''branch reeve''' unless they reside at the same address, or are immediate family, in which case another person from the branch must be appointed.''
##''One other eligible person from the '''branch''' must be appointed who does not reside at the same address or be immediate family of the other signatories.''

==Election or appointment of officers (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}
The Act requires each society’s constitution to provide for the election and appointment of its officers.
Because different approaches may suit different societies, we have provided 3 options to choose from.
'''Option 1'''
The election of '''officers''' shall be conducted as follows.
#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.
#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX{{/Edit}} '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.
#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' of the general meeting shall not invalidate the election.
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''.
#Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
'''Option 2'''
The election of '''Officers''' shall be conducted as follows.
#At least 7 '''Working Days''' before the date of the '''Annual General Meeting''', the '''Society''' shall give '''Notice''' to all '''Members''' by posting or emailing to them such information (not exceeding one side of an A4 sheet of paper) as may be supplied to the '''Society''' by or on behalf of each nominee, in support of the nomination.
#Only nominees who are not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) may stand for election and vote in elections.
#If there are insufficient valid nominations received under this rule, but not otherwise, further nominations may be received from the floor at the '''Annual General Meeting.'''
#Votes shall be cast in such a manner as the '''Chairperson''' of the '''Annual General Meeting''' shall determine.
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' of the '''Annual General Meeting''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial Member to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an Officer (as described in the ‘Qualification of Officers’ rule above)
'''Option 3'''
'''Officers''' shall be elected by remote ballot in accordance with the procedures for giving Notice:
#At least 3 months prior to the proposed Election Date, the '''Committee''' shall:
##Set the Election Date for elections to the '''Committee''', and
##Appoint a Returning Officer for those elections to the '''Committee.'''
#Within 5 '''Working Days''' of determining the Election Date the '''Society''' shall give '''Notice''' to all financial '''Members''' calling for nominations for '''Committee '''positions requiring to be filled, and such '''Notice''' shall include a nomination form and shall specify the date such nominations must be in the hands of the Returning Officer appointed under sub-paragraph (a)(ii) above, such date being not less than 35 '''Working Days''' prior to the Election Date.
#A candidate’s written nomination shall be accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) and may be accompanied by a signed biography not exceeding one A4 page.
#At least 25 '''Working Days''' prior to the Election Date the '''Secretary''' shall give '''Notice''' to all financial '''Members''' of the nominations received for '''Committee''' positions and, in the event that there are a greater number than required for specific positions, forwarding a voting paper accompanied by the biographies of the candidates for election. Such voting paper shall specify the latest date (not less than 3 '''Working Days''' prior to the Election Date) it must be in the hands of the Returning Officer appointed by the '''Committee''' to be counted as a valid vote.
#In the event of a ballot being required under sub-paragraph (d) above the candidate/s polling the highest number of votes of financial '''Members''' shall be declared elected by the '''Society''' or the Returning Officer.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
|}

===''Committee members''===

====''Restrictions on committee members''====
#''All '''committee''' members must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an '''office'''''
##''least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''
#'''''Committee''' members must not be:''
##'''''Seneschal''' of any sized '''branch'''''
##'''''Reeve''' of any branch of size '''barony''' or above''
##''any '''Greater officer''' of any '''kingdom'''''
##'''''Baron or Baroness''' of any '''barony'''''
##'''''Prince or Princess''' of any '''principality'''''
##'''''King''' or '''Queen''' of any '''kingdom'''.''
#''No previous '''committee''' member can be eligible for election to the '''committee''' until 12 months has passed since the final meeting of their previous term.''

====''Election of committee members''====
#''New '''committee''' members are elected from a list of nominated candidates.''
#''Only current '''subscribing members''' of '''SCANZ''' are eligible for selection.''
#''When a new '''committee''' member is required, there must be a period of no fewer than 2 weeks during which nominations are called for from the membership.''
#''Selection of a new '''committee''' member from the list of nominees must be made by a vote at the '''annual general meeting''', or at a '''special general meeting''', convened for the purpose of conducting the vote. The nominated '''member''' receiving the most votes at the meeting will be appointed to the '''committee'''.''
#''If there is only one eligible '''member''' on the list of nominees, no vote need be held, and the nominee will be appointed.''
#''The newest member on the committee will serve as '''secretary''', and move to '''chair''', and then '''vice-chair''' as new committee members are elected.''
#''In the event that two new members join the '''committee''' simultaneously, the roles of '''secretary''' and '''vice-chair''' will be assigned as the '''committee''' sees fit. The role of chair must be assumed by the remaining experienced '''committee member''', regardless of which role they would have been otherwise due to assume.''
#''In the event that all three '''committee members''' are new, the roles will be assigned as the '''committee''' sees fit.''

===''Appointment of corporate officers''===
#''A '''SCANZ registrar''' and a '''SCANZ treasurer''' must be appointed as '''corporate officers''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''.'' {{Comment}} For a committee of three people, "2/3" is redundant; "majority" is sufficient </pedant> (SC) {{/Comment}}
#'''''Committee''' members may not hold the '''office''' of '''SCANZ treasurer''' or '''SCANZ registrar'''.''
#''A '''SCANZ website administrator''' and '''SCANZ diversity, equity and inclusion officer''' may be appointed as '''corporate officers''' of '''SCANZ''' by the same process, or the roles may be carried out personally by the '''committee'''.''
#''All '''corporate officers''' must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an office''
##''at least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''

===''Appointment of other officers of SCANZ''===
#''All '''officers''' of''' SCANZ''' must :''
##''be '''subscribing members''' of '''SCANZ''' or '''SCA Ltd''' throughout their term of '''office'''''
##''consent to being an '''officer''' of '''SCANZ'''
##''be eligible to hold an '''office''' and certify that they are not disqualified''
##''at least 18 years of age''
##''resident in New Zealand or Australia for at least 1 year prior to the start of their term.''
#''The following '''officers''' of '''SCANZ''' are appointed by joint agreement between the '''committee''' and Board of '''SCA Ltd'''. Disagreement will be managed according to the procedures laid out in the '''operating agreement'''.''
##''Kingdom Seneschal''
###''The '''Kingdom Seneschal''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.
###''The Kingdom Seneschal is ineligible to be on the '''committee''' or become '''Crown''' during their term as Kingdom Seneschal.''
##''Chancellor of the Exchequer and their deputy''
###''The '''Chancellor of the Exchequer''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''If the Chancellor of the Exchequer is not a '''subscribing member''' of '''SCANZ''' or not resident in New Zealand, a Deputy Chancellor of the Exchequer for New Zealand must be appointed.''
###''If the Chancellor of the Exchequer is a '''subscribing member''' of '''SCANZ''' and resident in New Zealand, a Deputy Chancellor of the Exchequer for Australia must be appointed.'' {{Comment}}Since a deputy exchequer (NZ or Aus) will vote on the Council of the Purse to expend SCANZ funds allocated to the kingdom, then they are a SCANZ officer. (KM/SC){{/Comment}}
###''In either case, the Deputy Chancellor of the Exchequer is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The Deputy Chancellor of the Exchequer for New Zealand may be the '''SCANZ treasurer'''.''
##''The Crown''
##:{{Comment}}Noting that since the Crown sit on the council of the purse, they are also officers, and their appointment process will need to be included here. (KM){{/Comment}}
###''In addition to the requirements for '''officers''', all potential candidates for the role must:''
####''be acceptable to the '''committee'''''
####''be acceptable to the current '''Crown'''''
####''be able to obtain passports and other necessary travel documents to travel freely to all countries administered as part of the '''Kingdom of Lochac'''.''
####''not be the current '''Crown'''.''
###''The ''Crown'' is appointed by the '''committee''', {{Edit}}following an approved selection process{{/Edit}}. The Board of '''SCA Ltd''' must also approve the appointment.'' {{Comment}}This is carrying a lot. In the absence of SCANZ policy, it'll fall to the process in Corpora (heavy combat tournament).{{/Comment}}
###''The '''Crown''' is ineligible to be any other '''officer''' of '''SCANZ''' during their term as '''crown'''.
#''Eligibility for '''officers''' of '''SCANZ''' for New Zealand '''branches''' is limited to '''subscribing members''' of '''SCANZ''' who have been resident in New Zealand for at least 1 year prior to the start of their term.''
#''The appointment of '''officers''' of '''SCANZ''' for '''branches''' has been delegated by the '''committee'''.''
##''A '''branch seneschal''' is appointed by the Kingdom Seneschal, in consultation with the outgoing '''branch seneschal'''.''
##''A '''branch reeve''' is appointed by the Chancellor of the Exchequer, in consultation with the outgoing '''branch reeve''' and '''branch seneschal'''.''
##'''''Baron and/or baroness''' are appointed by the '''Crown''', in consultation with the outgoing '''baron and baroness''' and local '''members'''.''
##'''''Account signatories''' are appointed by the '''SCANZ treasurer''', in consultation with the '''branch seneschal''' and '''branch reeve'''.''

==Term (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.
Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.
#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX{{/Edit}} year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.
#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.
#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.
|}
===''Committee officers''===
#''The normal term of office for all '''officers''' elected to the '''committee''' will be 3 year(s), expiring no later than 60 days after the end of the '''annual general meeting''' in the year corresponding with the last year of each '''officer's''' term of office. The exact date must be specified in the motion to select their replacement. The start of the term of the replacement '''committee''' member will be the same date.
#''In the event that a '''committee''' member is elected at a '''special general meeting''' less than six months before an '''annual general meeting''', they may choose to serve until a date no later than 60 days after the fourth '''annual general meeting''' following their appointment. ''
#''In the event of no acceptable nominee being available to replace an outgoing member, and if the outgoing '''officer''' is willing to continue serving, the term may be extended for a period not to exceed 6 months by a unanimous vote of the remaining '''committee''' members.''
#'''''Committee''' '''officers''''' cannot serve consecutive terms.

===''Corporate officers''===
#'''''Corporate officers''' will be appointed for a term of 2 years, and may be reappointed for a subsequent term, or a new '''officer''' appointed, at the discretion of the '''committee.'''''

===''Other officers of SCANZ''===
====''The Crown''====
#''The normal term of office for the '''Crown''' is approximately 6 months, beginning at the coronation event after the crown tournament and ending at the coronation of their successors.''
#''If one of the '''Crown''' becomes unable or unwilling to complete their term, the other may continue in the role alone and retain all of the role's authorities.
#''If the current '''Crown''' become unable or unwilling to complete their term, other eligible candidates from the selection process will be appointed to the role for the duration of the term, with limited authorities.
#''The '''Crown''' may not be appointed for consecutive terms.''
=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' may hold their office for as long as they see fit, with the agreement of the '''Crown'''. {{Comment}}Their potential for long-term influence of their branch is one of the things that points to them being officers.{{/Comment}}

=====''Other officers''=====
#''The term of office for all other '''officers''' of '''SCANZ''' will be 2 years.''
#''They may be reappointed for a subsequent term.''
#''No '''officer''' will be appointed for more than 2 consecutive terms.''

==Removal of officers (mandatory section)==
:{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain any grounds for removal of an officer.
|}
#A '''committee''' member or other '''officer''' can be removed as an '''officer''' by resolution of the '''committee''' or ''the membership of '''SCANZ''''' where in the opinion of the '''committee''' or ''the membership of '''SCANZ''''':
##The '''officer''' elected to the '''committee''' has been absent from ''3 consecutive'' '''committee meetings''' without leave of absence from the '''committee'''.
##The '''committee''' member or '''officer''' has brought '''''SCANZ''''' into disrepute.
##The '''committee''' member or '''officer''' has failed to disclose a conflict of interest.
##The '''committee''' passes a vote of no confidence in the '''committee''' member or '''officer'''.
#:with effect from (as applicable) the date specified in a resolution of the '''committee''' or ''the membership of '''SCANZ'''''.
#''Impeachment of a '''committee''' member will only be considered once a dispute resolution process under this '''constitution''' has been completed.''
##''A '''committee''' member can be impeached by a letter signed by 3 of the '''corporate officers''' and/or '''committee''' members, or 25% of the current '''subscribing membership'''.''
##''The removal of a '''committee''' member must be enacted by the '''committee''' at its next regular meeting after the impeachment is filed, or at a special meeting called for the purpose.''
##''An impeached member may not vote at this meeting.''
#''The removal of '''officers''' appointed jointly by the '''committee''' and Board of '''SCA Ltd''' should be managed by agreement. Disagreement will be managed through the process laid out in the '''operating agreement'''.''

==Ceasing to hold office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|This is a rule commonly found in society constitutions.
The second paragraph specifically requires former officers to return society property to the society.
|}
#An '''officer''' ceases to hold office if:
## they resign (by notice in writing to the '''committee'''),
##are removed,
##become disqualified from being an '''officer''' under section 47(3) of the '''Act''',
##die,
##or otherwise vacate office in accordance with section 50(1) of the '''Act'''.
#''A '''committee''' member wishing to resign before the expiry of their term should give the committee as much notice as possible, in writing, so that the process of electing a replacement '''committee''' member can begin in a timely manner.
#Each '''officer''' must within ''20'' '''working days''' of submitting a resignation or ceasing to hold office, deliver to the '''committee''' (or their successor) all books, papers and other property of '''''SCANZ''''' held by such former '''officer'''.

==Conflicts of interest (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act imposes a duty on officers to disclose any interest in a matter affecting or relating to the society.
Including members of a sub-committee reflects current best practice.
|}
#An '''officer''' or member of a sub-committee who is an '''interested member''' in respect of any '''matter''' being considered by '''''SCANZ''''', must disclose details of the nature and extent of the interest (including any monetary value of the interest if it can be quantified) -
##to the '''committee''' and or sub-committee, and
##in an interests register kept by the '''committee'''.
#Disclosure must be made as soon as practicable after the '''officer''' or member of a sub-committee becomes aware that they are interested in the '''matter'''.
#An '''officer''' or member of a sub-committee who is an '''interested member''' regarding a '''matter''' -
##must not vote or take part in the decision of the '''committee''' and/or sub-committee relating to the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; and
##must not sign any document relating to the entry into a transaction or the initiation of the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; but
##may take part in any discussion of the '''committee''' and/or sub-committee relating to the '''matter''' and be present at the time of the decision of the '''committee''' and/or sub-committee (unless the '''committee''' and/or sub-committee decides otherwise).
#However, an '''officer''' or member of a sub-committee who is prevented from voting on a '''matter''' may still be counted for the purpose of determining whether there is a quorum at any meeting at which the '''matter''' is considered.
#Where 50 per cent or more of '''officers''' are prevented from voting on a '''matter''' because they are interested in that '''matter''', a '''special general meeting''' must be called to consider and determine the '''matter''', unless all non-interested '''officers''' agree otherwise.
#Where 50 per cent or more of the members of a sub-committee are prevented from voting on a '''matter''' because they are interested in that '''matter''', the '''committee''' must consider and determine the '''matter'''.
[[Category:SCANZ|F]]

Officers

2025-07-20T09:14:21Z

Scott Campbell: /* Branch officers */

{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}{{DISPLAYTITLE:Officers}}
<div class='rulesNumbering' style="counter-reset: page 6">
==Qualifications of officers (Mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act provides that an officer of a society has a duty of care in exercising their responsibilities.
Every officer must:
*consent to being elected or appointed, and
*certify that they are not disqualified from becoming an officer.
*Each such consent and certificate must be in writing and retained in the society's records.
To facilitate the process, this rule contains a list reflecting the disqualifying factors which are in the 2022 Act.
|}
#Every '''officer''' must be a natural person who -
##has consented in writing to be an '''officer''' of '''''SCANZ''''', and
##certifies that they are not disqualified from being elected or appointed or otherwise holding office as an '''officer''' of '''''SCANZ'''''.
#'''Officers''' must not be disqualified under section 47(3) of '''the Act''' from being appointed or holding office as an '''officer''' of '''''SCANZ''''', namely -
##a person who is under 16 years of age
##a person who is an undischarged bankrupt
##a person who is prohibited from being a director or promoter of, or being concerned or taking part in the management of, an incorporated or unincorporated body under the Companies Act 1993, the Financial Markets Conduct Act 2013, or the Takeovers Act 1993, or any other similar legislation
##A person who is disqualified from being a member of the governing body of a charitable entity under section 16(2) of the Charities Act 2005
##a person who has been convicted of any of the following, and has been sentenced for the offence, within the last 7 years—
###an offence under subpart 6 of Part 4 of '''the Act'''
###a crime involving dishonesty (within the meaning of section 2(1) of the Crimes Act 1961)
###an offence under section 143B of the Tax Administration Act 1994
###an offence, in a country other than New Zealand, that is substantially similar to an offence specified in subparagraphs (1) to (3)
###a money laundering offence or an offence relating to the financing of terrorism, whether in New Zealand or elsewhere
##a person subject to:
###a banning order under subpart 7 of Part 4 of the Act,or
###an order under section 108 of the Credit Contracts and Consumer Finance Act 2003, or
###a forfeiture order under the Criminal Proceeds (Recovery) Act 2009, or
###a property order made under the Protection of Personal and Property Rights Act 1988, or whose property is managed by a trustee corporation under section 32 of that Act.
##a person who is subject to an order that is substantially similar to an order referred to in paragraph (6) under a law of a country, State, or territory outside New Zealand that is a country, State, or territory prescribed by the regulations (if any) of the Act.
#''To be a candidate for'' election or appointment as an '''officer''' a person must -
##consent in writing to be an '''officer''', and
##certify in writing that they are not disqualified from being elected or appointed as an '''officer''' either by this '''constitution''' or '''the Act'''.
#''Each officer's certificate shall be retained in '''''SCANZ's''''' records.

==Officers' duties (recommended)==
{| class="wikitable" style="margin-left: 10px;"
|This rule reflects the statutory duties of society officers contained in the Act and sets out an officer’s obligations which are to the society, rather than its members.
The Act defines an Officer as a natural person who:
*is a committee member, or
*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.
All officers have an express duty under to act in good faith and in the best interests of the society.
|}
===All officers===
#At all times each '''officer''':
##must act in good faith and in what they believe to be the best interests of '''''SCANZ''''',
##must exercise all powers for a proper purpose,
##must not act, or agree to '''''SCANZ''''' acting, in a manner that contravenes '''the Act''' or this '''constitution''',
##when exercising powers or performing duties as an '''officer''', must exercise the care and diligence that a reasonable person with the same responsibilities would exercise in the same circumstances taking into account, but without limitation:''
###the nature of '''''SCANZ''',
###the nature of the decision, and
###the position of the '''officer''' and the nature of the responsibilities undertaken by them
##must not agree to the activities of '''''SCANZ''''' being carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, or cause or allow the activities of '''''SCANZ''''' to be carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, and
##must not agree to '''''SCANZ''''' incurring an obligation unless they believe at that time on reasonable grounds that '''''SCANZ''''' will be able to perform the obligation when it is required to do so.

===''Committee members''===
#The duties of the '''committee''' are to direct and supervise the management of the operations and affairs of '''SCANZ''' to ensure that the organisation operates for the purposes of the society stated in this '''constitution'''.
#''The '''chair''' is responsible for:
##''calling '''committee meetings'''
##''chairing '''general meetings''' and '''committee meetings''',
##''and providing leadership for SCANZ.''
#''The '''vice-chair''' is responsible for:
##chairing '''committee meetings''' and '''general meetings''' in the absence of the '''chair''',
##performing the role of the '''secretary''' in the absence of the '''secretary.'''''
#''The '''secretary''' is responsible for:
##''keeping the minutes of all proceedings of the '''committee''' and '''general meetings'''
##''any other duties specified in this '''constitution'''.''

===''Corporate officers''===
====''SCANZ registrar''====
#''The '''SCANZ registrar''' must:''
##''Receive all subscriptions and applications for membership, process them promptly and supply each new '''member''' with a membership card; and
##''Keep a list of all '''members''', containing their name, contact details, and date of membership and any subsequent changes to these, as required by '''the Act''', and submit this list to the Registrar of Incorporated Societies if requested to do so; and''
##''Maintain the registered address of '''SCANZ''', and notify any change to the Registrar of Incorporated Societies, as required by '''the Act'''.''
##''Report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''

====''SCANZ treasurer''====
#''The '''SCANZ treasurer''' must:''
##''keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of '''SCANZ'''; and''
##''compile an end of year account to be presented at the '''annual general meeting'''; and''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
#''The '''SCANZ treasurer''' may not be the '''reeve''' of any '''branch'''.''

====''SCANZ website administrator''====
#''The '''SCANZ website administrator''' must:''
##''maintain the website of '''SCANZ''' (e.g. sca.org.nz), including publishing and updating such material as agendas, minutes, policies as the '''committee''' may from time to time require; and''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ website administrator''', they must perform these duties themselves.''

====''SCANZ diversity, equity and inclusion officer''====
#''The '''SCANZ diversity, equity and inclusion officer''' must:''
##''provide advice to the '''committee''' concerning diversity, equity and inclusion for '''SCANZ's''' policies and procedures for corporate and recreational activities.''
##''provide advice and support to '''branches''' to improve diversity, equity and inclusion in their activities.''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ diversity, equity and inclusion officer''', they must perform these duties themselves.''

===''Other officers''===
====''Kingdom officers''====
''The following kingdom-level roles are '''officers''' of '''SCANZ:'''''
=====''Kingdom Seneschal''=====
#''The Kingdom Seneschal is responsible for coordinating the administration of Lochac's recreational activities on behalf of '''SCANZ''' and '''SCA Ltd'''. This includes:''
##''Appointing:''
###'''''seneschals''' of New Zealand '''branches''' who are also '''officers''' of '''SCANZ'''''.
###''the Kingdom Seneschal's deputies''
##''They also administer the selection processes of other kingdom-level appointments even if they aren't the final decision-maker.''
##''Managing the activities of:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''Reviewing sanctions that have not yet been escalated to '''SCANZ's''' dispute resolution process.''
#''The Kingdom Seneschal approves spending of '''SCANZ''' funds allocated for kingdom-level purchases as part of the Council of the Purse.

=====''Chancellor of the Exchequer''=====
#''The Chancellor of the Exchequer and their deputy are responsible for coordinating the financial administration of funds that are allocated to the '''Kingdom of Lochac''' and '''branches'''. This involves:''
##''Appointing '''reeves''' of New Zealand '''branches''', who are also officers of '''SCANZ'''''
##''Managing the activities of '''branch reeves'''''
#''The Chancellor of the Exchequer and their deputy approve spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''
#''They report to the '''SCANZ Treasurer''' as well as following any requirements of '''SCA Ltd'''.''

=====''The Crown''=====
#''The '''Crown''' are the titular heads of the recreational entity of the '''Kingdom of Lochac'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''appoint:''
###'''''Barons''' and/or '''Baronesses''' of '''baronies'''''
###''other kingdom-level roles within the structure of the '''Kingdom of Lochac''' that are not '''officers''' of '''SCANZ'''''
#''The '''Crown''' approves spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''

====''Branch officers''====
''The following '''branch'''-level roles {{Edit}}in New Zealand{{/Edit}} are officers of '''SCANZ''':''
=====''Seneschal''=====
#''The '''seneschal''' manages the administration of their '''branch'''.''
#''They are delegated the authority to enter into agreements and commit '''SCANZ''' funds that are allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.

=====''Reeve''=====
#''The '''reeve''' administers the finances allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' are the titular heads of a '''barony'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''provide pastoral care to '''members''' of their barony.
##''perform actions delegated to them by the '''Crown'''.

=====''Account signatories''=====
#''There must be at least 3 account signatories from the branch for a ''branch's'' sub-account.''
##''One must be the '''branch seneschal''' and one must be the '''branch reeve''' unless they reside at the same address, or are immediate family, in which case another person from the branch must be appointed.''
##''One other eligible person from the '''branch''' must be appointed who does not reside at the same address or be immediate family of the other signatories.''

==Election or appointment of officers (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}
The Act requires each society’s constitution to provide for the election and appointment of its officers.
Because different approaches may suit different societies, we have provided 3 options to choose from.
'''Option 1'''
The election of '''officers''' shall be conducted as follows.
#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.
#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX{{/Edit}} '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.
#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' of the general meeting shall not invalidate the election.
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''.
#Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
'''Option 2'''
The election of '''Officers''' shall be conducted as follows.
#At least 7 '''Working Days''' before the date of the '''Annual General Meeting''', the '''Society''' shall give '''Notice''' to all '''Members''' by posting or emailing to them such information (not exceeding one side of an A4 sheet of paper) as may be supplied to the '''Society''' by or on behalf of each nominee, in support of the nomination.
#Only nominees who are not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) may stand for election and vote in elections.
#If there are insufficient valid nominations received under this rule, but not otherwise, further nominations may be received from the floor at the '''Annual General Meeting.'''
#Votes shall be cast in such a manner as the '''Chairperson''' of the '''Annual General Meeting''' shall determine.
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' of the '''Annual General Meeting''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial Member to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an Officer (as described in the ‘Qualification of Officers’ rule above)
'''Option 3'''
'''Officers''' shall be elected by remote ballot in accordance with the procedures for giving Notice:
#At least 3 months prior to the proposed Election Date, the '''Committee''' shall:
##Set the Election Date for elections to the '''Committee''', and
##Appoint a Returning Officer for those elections to the '''Committee.'''
#Within 5 '''Working Days''' of determining the Election Date the '''Society''' shall give '''Notice''' to all financial '''Members''' calling for nominations for '''Committee '''positions requiring to be filled, and such '''Notice''' shall include a nomination form and shall specify the date such nominations must be in the hands of the Returning Officer appointed under sub-paragraph (a)(ii) above, such date being not less than 35 '''Working Days''' prior to the Election Date.
#A candidate’s written nomination shall be accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) and may be accompanied by a signed biography not exceeding one A4 page.
#At least 25 '''Working Days''' prior to the Election Date the '''Secretary''' shall give '''Notice''' to all financial '''Members''' of the nominations received for '''Committee''' positions and, in the event that there are a greater number than required for specific positions, forwarding a voting paper accompanied by the biographies of the candidates for election. Such voting paper shall specify the latest date (not less than 3 '''Working Days''' prior to the Election Date) it must be in the hands of the Returning Officer appointed by the '''Committee''' to be counted as a valid vote.
#In the event of a ballot being required under sub-paragraph (d) above the candidate/s polling the highest number of votes of financial '''Members''' shall be declared elected by the '''Society''' or the Returning Officer.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
|}

===''Committee members''===

====''Restrictions on committee members''====
#''All '''committee''' members must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an '''office'''''
##''least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''
#'''''Committee''' members must not be:''
##'''''Seneschal''' of any sized '''branch'''''
##'''''Reeve''' of any branch of size '''barony''' or above''
##''any '''Greater officer''' of any '''kingdom'''''
##'''''Baron or Baroness''' of any '''barony'''''
##'''''Prince or Princess''' of any '''principality'''''
##'''''King''' or '''Queen''' of any '''kingdom'''.''
#''No previous '''committee''' member can be eligible for election to the '''committee''' until 12 months has passed since the final meeting of their previous term.''

====''Election of committee members''====
#''New '''committee''' members are elected from a list of nominated candidates.''
#''Only current '''subscribing members''' of '''SCANZ''' are eligible for selection.''
#''When a new '''committee''' member is required, there must be a period of no fewer than 2 weeks during which nominations are called for from the membership.''
#''Selection of a new '''committee''' member from the list of nominees must be made by a vote at the '''annual general meeting''', or at a '''special general meeting''', convened for the purpose of conducting the vote. The nominated '''member''' receiving the most votes at the meeting will be appointed to the '''committee'''.''
#''If there is only one eligible '''member''' on the list of nominees, no vote need be held, and the nominee will be appointed.''
#''The newest member on the committee will serve as '''secretary''', and move to '''chair''', and then '''vice-chair''' as new committee members are elected.''
#''In the event that two new members join the '''committee''' simultaneously, the roles of '''secretary''' and '''vice-chair''' will be assigned as the '''committee''' sees fit. The role of chair must be assumed by the remaining experienced '''committee member''', regardless of which role they would have been otherwise due to assume.''
#''In the event that all three '''committee members''' are new, the roles will be assigned as the '''committee''' sees fit.''

===''Appointment of corporate officers''===
#''A '''SCANZ registrar''' and a '''SCANZ treasurer''' must be appointed as '''corporate officers''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''.''
#'''''Committee''' members may not hold the '''office''' of '''SCANZ treasurer''' or '''SCANZ registrar'''.''
#''A '''SCANZ website administrator''' and '''SCANZ diversity, equity and inclusion officer''' may be appointed as '''corporate officers''' of '''SCANZ''' by the same process, or the roles may be carried out personally by the '''committee'''.''
#''All '''corporate officers''' must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an office''
##''at least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''

===''Appointment of other officers of SCANZ''===
#''All '''officers''' of''' SCANZ''' must :''
##''be '''subscribing members''' of '''SCANZ''' or '''SCA Ltd''' throughout their term of '''office'''''
##''consent to being an '''officer''' of '''SCANZ'''
##''be eligible to hold an '''office''' and certify that they are not disqualified''
##''at least 18 years of age''
##''resident in New Zealand or Australia for at least 1 year prior to the start of their term.''
#''The following '''officers''' of '''SCANZ''' are appointed by joint agreement between the '''committee''' and Board of '''SCA Ltd'''. Disagreement will be managed according to the procedures laid out in the '''operating agreement'''.''
##''Kingdom Seneschal''
###''The '''Kingdom Seneschal''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.
###''The Kingdom Seneschal is ineligible to be on the '''committee''' or become '''Crown''' during their term as Kingdom Seneschal.''
##''Chancellor of the Exchequer and their deputy''
###''The '''Chancellor of the Exchequer''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''If the Chancellor of the Exchequer is not a '''subscribing member''' of '''SCANZ''' or not resident in New Zealand, a Deputy Chancellor of the Exchequer for New Zealand must be appointed.''
###''If the Chancellor of the Exchequer is a '''subscribing member''' of '''SCANZ''' and resident in New Zealand, a Deputy Chancellor of the Exchequer for Australia must be appointed.'' {{Comment}}Since a deputy exchequer (NZ or Aus) will vote on the Council of the Purse to expend SCANZ funds allocated to the kingdom, then they are a SCANZ officer. (KM/SC){{/Comment}}
###''In either case, the Deputy Chancellor of the Exchequer is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The Deputy Chancellor of the Exchequer for New Zealand may be the '''SCANZ treasurer'''.''
##''The Crown''
##:{{Comment}}Noting that since the Crown sit on the council of the purse, they are also officers, and their appointment process will need to be included here. (KM){{/Comment}}
###''In addition to the requirements for '''officers''', all potential candidates for the role must:''
####''be acceptable to the '''committee'''''
####''be acceptable to the current '''Crown'''''
####''be able to obtain passports and other necessary travel documents to travel freely to all countries administered as part of the '''Kingdom of Lochac'''.''
####''not be the current '''Crown'''.''
###''The ''Crown'' is appointed by the '''committee''', {{Edit}}following an approved selection process{{/Edit}}. The Board of '''SCA Ltd''' must also approve the appointment.'' {{Comment}}This is carrying a lot. In the absence of SCANZ policy, it'll fall to the process in Corpora (heavy combat tournament).{{/Comment}}
###''The '''Crown''' is ineligible to be any other '''officer''' of '''SCANZ''' during their term as '''crown'''.
#''Eligibility for '''officers''' of '''SCANZ''' for New Zealand '''branches''' is limited to '''subscribing members''' of '''SCANZ''' who have been resident in New Zealand for at least 1 year prior to the start of their term.''
#''The appointment of '''officers''' of '''SCANZ''' for '''branches''' has been delegated by the '''committee'''.''
##''A '''branch seneschal''' is appointed by the Kingdom Seneschal, in consultation with the outgoing '''branch seneschal'''.''
##''A '''branch reeve''' is appointed by the Chancellor of the Exchequer, in consultation with the outgoing '''branch reeve''' and '''branch seneschal'''.''
##'''''Baron and/or baroness''' are appointed by the '''Crown''', in consultation with the outgoing '''baron and baroness''' and local '''members'''.''
##'''''Account signatories''' are appointed by the '''SCANZ treasurer''', in consultation with the '''branch seneschal''' and '''branch reeve'''.''

==Term (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.
Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.
#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX{{/Edit}} year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.
#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.
#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.
|}
===''Committee officers''===
#''The normal term of office for all '''officers''' elected to the '''committee''' will be 3 year(s), expiring no later than 60 days after the end of the '''annual general meeting''' in the year corresponding with the last year of each '''officer's''' term of office. The exact date must be specified in the motion to select their replacement. The start of the term of the replacement '''committee''' member will be the same date.
#''In the event that a '''committee''' member is elected at a '''special general meeting''' less than six months before an '''annual general meeting''', they may choose to serve until a date no later than 60 days after the fourth '''annual general meeting''' following their appointment. ''
#''In the event of no acceptable nominee being available to replace an outgoing member, and if the outgoing '''officer''' is willing to continue serving, the term may be extended for a period not to exceed 6 months by a unanimous vote of the remaining '''committee''' members.''
#'''''Committee''' '''officers''''' cannot serve consecutive terms.

===''Corporate officers''===
#'''''Corporate officers''' will be appointed for a term of 2 years, and may be reappointed for a subsequent term, or a new '''officer''' appointed, at the discretion of the '''committee.'''''

===''Other officers of SCANZ''===
====''The Crown''====
#''The normal term of office for the '''Crown''' is approximately 6 months, beginning at the coronation event after the crown tournament and ending at the coronation of their successors.''
#''If one of the '''Crown''' becomes unable or unwilling to complete their term, the other may continue in the role alone and retain all of the role's authorities.
#''If the current '''Crown''' become unable or unwilling to complete their term, other eligible candidates from the selection process will be appointed to the role for the duration of the term, with limited authorities.
#''The '''Crown''' may not be appointed for consecutive terms.''
=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' may hold their office for as long as they see fit, with the agreement of the '''Crown'''. {{Comment}}Their potential for long-term influence of their branch is one of the things that points to them being officers.{{/Comment}}

=====''Other officers''=====
#''The term of office for all other '''officers''' of '''SCANZ''' will be 2 years.''
#''They may be reappointed for a subsequent term.''
#''No '''officer''' will be appointed for more than 2 consecutive terms.''

==Removal of officers (mandatory section)==
:{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain any grounds for removal of an officer.
|}
#A '''committee''' member or other '''officer''' can be removed as an '''officer''' by resolution of the '''committee''' or ''the membership of '''SCANZ''''' where in the opinion of the '''committee''' or ''the membership of '''SCANZ''''':
##The '''officer''' elected to the '''committee''' has been absent from ''3 consecutive'' '''committee meetings''' without leave of absence from the '''committee'''.
##The '''committee''' member or '''officer''' has brought '''''SCANZ''''' into disrepute.
##The '''committee''' member or '''officer''' has failed to disclose a conflict of interest.
##The '''committee''' passes a vote of no confidence in the '''committee''' member or '''officer'''.
#:with effect from (as applicable) the date specified in a resolution of the '''committee''' or ''the membership of '''SCANZ'''''.
#''Impeachment of a '''committee''' member will only be considered once a dispute resolution process under this '''constitution''' has been completed.''
##''A '''committee''' member can be impeached by a letter signed by 3 of the '''corporate officers''' and/or '''committee''' members, or 25% of the current '''subscribing membership'''.''
##''The removal of a '''committee''' member must be enacted by the '''committee''' at its next regular meeting after the impeachment is filed, or at a special meeting called for the purpose.''
##''An impeached member may not vote at this meeting.''
#''The removal of '''officers''' appointed jointly by the '''committee''' and Board of '''SCA Ltd''' should be managed by agreement. Disagreement will be managed through the process laid out in the '''operating agreement'''.''

==Ceasing to hold office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|This is a rule commonly found in society constitutions.
The second paragraph specifically requires former officers to return society property to the society.
|}
#An '''officer''' ceases to hold office if:
## they resign (by notice in writing to the '''committee'''),
##are removed,
##become disqualified from being an '''officer''' under section 47(3) of the '''Act''',
##die,
##or otherwise vacate office in accordance with section 50(1) of the '''Act'''.
#''A '''committee''' member wishing to resign before the expiry of their term should give the committee as much notice as possible, in writing, so that the process of electing a replacement '''committee''' member can begin in a timely manner.
#Each '''officer''' must within ''20'' '''working days''' of submitting a resignation or ceasing to hold office, deliver to the '''committee''' (or their successor) all books, papers and other property of '''''SCANZ''''' held by such former '''officer'''.

==Conflicts of interest (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act imposes a duty on officers to disclose any interest in a matter affecting or relating to the society.
Including members of a sub-committee reflects current best practice.
|}
#An '''officer''' or member of a sub-committee who is an '''interested member''' in respect of any '''matter''' being considered by '''''SCANZ''''', must disclose details of the nature and extent of the interest (including any monetary value of the interest if it can be quantified) -
##to the '''committee''' and or sub-committee, and
##in an interests register kept by the '''committee'''.
#Disclosure must be made as soon as practicable after the '''officer''' or member of a sub-committee becomes aware that they are interested in the '''matter'''.
#An '''officer''' or member of a sub-committee who is an '''interested member''' regarding a '''matter''' -
##must not vote or take part in the decision of the '''committee''' and/or sub-committee relating to the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; and
##must not sign any document relating to the entry into a transaction or the initiation of the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; but
##may take part in any discussion of the '''committee''' and/or sub-committee relating to the '''matter''' and be present at the time of the decision of the '''committee''' and/or sub-committee (unless the '''committee''' and/or sub-committee decides otherwise).
#However, an '''officer''' or member of a sub-committee who is prevented from voting on a '''matter''' may still be counted for the purpose of determining whether there is a quorum at any meeting at which the '''matter''' is considered.
#Where 50 per cent or more of '''officers''' are prevented from voting on a '''matter''' because they are interested in that '''matter''', a '''special general meeting''' must be called to consider and determine the '''matter''', unless all non-interested '''officers''' agree otherwise.
#Where 50 per cent or more of the members of a sub-committee are prevented from voting on a '''matter''' because they are interested in that '''matter''', the '''committee''' must consider and determine the '''matter'''.
[[Category:SCANZ|F]]

Committee meetings

2025-07-20T09:11:38Z

Scott Campbell: /* Frequency (recommended section) */

Members

2025-07-20T08:35:17Z

Scott Campbell: /* Type of members */

Alterations

2025-07-15T11:45:36Z

Scott Campbell: /* Amending this constitution (mandatory) */

Dispute resolution

2025-07-15T11:43:05Z

Scott Campbell: /* Meanings of dispute and complaint (Mandatory section) */

Finances

2025-07-15T11:39:25Z

Scott Campbell: /* Control and management (Mandatory section) */

Committee meetings

2025-07-15T11:33:11Z

Scott Campbell: /* Frequency (recommended section) */

Introductory rules

2025-07-10T09:47:04Z

Scott Campbell: /* The purposes of the society (mandatory section) */

{{DISPLAYTITLE:Introductory rules}}
<div class='rulesNumbering' style="counter-reset: page 1">
{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}
==Constitution==
#''This document is the '''constitution''' of the Society for Creative Anachronism (New Zealand) Incorporated (referenced in this '''constitution''' as "'''SCANZ'''"), incorporated under the Incorporated Societies Act 2022.''
#''This '''constitution''' entirely replaces the rules of incorporation for the Society for Creative Anachronism (New Zealand) Incorporated under the Incorporated Societies Act 1908.''
#''All rules in this '''constitution''' are numbered and lettered (e.g. 1.2.3.a.ii) to facilitate referencing.''

==Context==
#''The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations. The SCA is devoted to the research and re-creation of pre-17th century skills, arts, combat, culture, and employing knowledge of world history to enrich the lives of participants through events, demonstrations, and other educational presentations and activities.''
#'' '''SCANZ''' is the New Zealand instance of this global organisation.''
#''Other instances of this organisation include:''
##''The Society for Creative Anachronism Incorporated in Califormia, USA ('''SCA Inc''')''
##''The Society for Creative Anachronism Limited Australia ('''SCA Ltd''')''
##''and other incorporations in Europe and Canada.''
#'' '''SCANZ''' and any other affiliates within New Zealand or Australia and their territories are the corporate organisations that provide the administration for recreational and educational activities of the shared recreational entity known as the '''"Kingdom of Lochac"''', or "Lochac". The other affiliates include '''SCA Ltd''', and any under the auspices of student unions in New Zealand and Australia.''
##''This recreational entity has structures and appointments that support participation in the activities that are the organisation's purpose which may be outside of, but are subservient to the requirements and appointments in this '''constitution'''.''
#'''''SCA Inc''' has a document known as the "Organizational Handbook", that contains the mission and values of the '''SCA''' and a section called '''"Corpora"''' that lays out the governance of the recreation activities of the '''SCA'''.''
#''In order to remain aligned with the international '''SCA''' organisation, '''SCANZ''' will endeavour to maintain its body of rules in line with the mission and values and with '''Corpora'''. '''SCANZ''' reserves the right to deviate from '''Corpora''' where required by New Zealand law or the interests of its membership.''
#''From time to time, '''SCA Inc.''' will make amendments to '''Corpora'''. When this occurs, '''SCANZ''' will evaluate what changes will be made this '''constitution''' and other policies, if any.''
#''Changes to our '''affiliate''' organisations' rules and procedures have no effect within New Zealand unless implemented by '''SCANZ'''.''
#''Changes to policies and procedures held jointly with '''SCA Ltd''' must be agreed to by both organisations, or the policy or procedure must be separated by jurisdiction.
#'' The rules and procedures around '''SCANZ's''' activities that are not otherwise covered by the '''SCANZ''' '''constitution''', '''SCANZ''' affiliation (operating) agreements or '''SCANZ''' bylaws or policies are found in:''
##''The Corpora of the Society for Creative Anachronism Inc.,''
##'' '''SCA Inc's''' Society Officers' policies,''
##''The document known as the "Book of Laws of the Kingdom of Lochac", and''
##'' The '''Kingdom of Lochac's''' administrative handbooks and rules for the various activities and procedures that are regulated.''

==Definitions (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Some words throughout these ‘model rules’ are shown in bold type. What those words mean is set out here.
Where the words are used in a society’s constitution, they should be in bold type to remind users that they are specifically defined in these rules.
|}
#In this '''constitution''', unless the context requires otherwise, the following words and phrases have the following meanings:
#;Act
#:means the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#whole Incorporated Societies Act 2022] or any Act which replaces it (including amendments to it from time to time), and any regulations made under the Act or under any Act which replaces it.
#;''Affiliate and affiliates''
#:''means other instances of the Society for Creative Anachronism ('''SCA''') encompassed by an '''operating (affiliation) agreement''', whether directly or indirectly.''
#;Annual general meeting (AGM)''
#:means a meeting of the '''''subscribing'' members''' of '''''SCANZ''''' held once per year which, among other things, will receive and consider reports on '''''SCANZ's''''' activities and finances.
#;''Baron or Baroness'
#:''means the titular head of a '''barony''' and does not mean any real-world nobility.''
#;''Barony''
#:''A '''geographical branch''' of the '''SCA'''.''
#;''Branch''
#:''means any branch of the '''SCA''', as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora].''
#;''Canton''
#:''A '''branch''' of the '''SCA''' that is supported within a '''barony'''.''
#;Chair
#:means the '''officer''' responsible for chairing '''general meetings''' and '''committee meetings''', and who provides leadership for '''''SCANZ'''''.
#;''Chairperson''
#:''means the person chairing a meeting, who may or may not be the '''chair''' of '''SCANZ'''.''
#;''College''
#:''means an affiliated '''branch''' of the '''SCA''' based in an educational institution that is under the auspices of a student union and its rules, not this '''constitution'''. They are administered independently of any '''geographical branch''' they are within the geographical boundaries of.''
#;Committee
#:''means the governing body of '''SCANZ''', as set out in this '''constitution'''.''
#;''Committee meeting''
#:''means a meeting of the '''committee''' convened according to the process in this '''constitution'''.''
#;''Complaint and dispute''
#:''have the meanings contained within [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS532560 section 38 of '''the Act'''.'']
#;Constitution
#:means the rules in this document.
#;''Contact details''
#:''means a physical or an electronic address used by the person and a telephone number that is used by the person.''
#;''Corporate officers''
#:''means the '''SCANZ registrar''', SCANZ treasurer, and SCANZ diversity, equity and inclusion officer''
#;''Crown''
#:''means the titular heads of the recreational entity of the '''Kingdom of Lochac''', and does not mean any real-world royal persons.''
#:''The Crown is most commonly a '''king''' and '''queen'', but may be any combination of the two.''
#;''Event''
#:''means an '''SCA'''-sponsored event as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora]''
#;''Event member''
#:''means an individual who has consented to be granted temporary membership with limited privileges for a single '''event''', according to this '''constitution'''.''
#;''Financial statements''
#:''has the same meaning as [https://www.legislation.govt.nz/act/public/2022/0012/latest/link.aspx?id=DLM4632890#DLM4632890 section 6 of the Financial Reporting Act].''
#;General meeting
#:means either an '''annual general meeting''' or a '''special general meeting''' of the '''''subscribing members''' of '''SCANZ'''.''
#;''Geographical branch''
#:''means any '''branch''' either of '''shire''' or greater status, or of lesser status than '''shire''' but occupying a unique geographical area not encompassed by any other '''branch'''.''
#;''Greater officer''
#:''means one of the kingdom-level roles defined as a Greater officer in the "Book of Laws of the Kingdom of Lochac". These roles may or may not include '''officers''' of '''SCANZ'''.''
#;Interested member
#:means a member who is interested in a matter for any of the reasons set out in [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100941.html section 62 of the Act].
#;Interests register
#:means the register of interests of '''officers''', kept under this '''constitution''' and as required by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100951.html section 73 of the Act].
#;''King''
#:''means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person.''
#;''Kingdom''
#:''A geographical branch of the '''SCA''', ruled by a King and Queen (or combination thereof).''
#;Kingdom-level
#:means something that supports the '''Kingdom of Lochac''' as a whole, not specific '''branches'''.
#;Kingdom of Lochac
#:means the recreational entity that supports the educational and recreational aspects of '''SCANZ's''' purposes, jointly with '''SCA Ltd'''.
#;Matter
#:means -
#:*'''''SCANZ's''''' performance of its activities or exercise of its powers; or
#:*an arrangement, agreement, or contract (a transaction) made or entered into, or proposed to be entered into, by '''''SCANZ'''''.
#;''Member''
#:means both '''subscribing members''' and '''event members''' as defined here.''
#;Notice
#:to '''members''' includes any notice given by email, post, or courier.
#;Officer
#:means a natural person who is:
#:*a member of the '''committee''', or
#:*occupying a position in '''''SCANZ''''' that allows them to exercise significant influence over the management or administration of '''''SCANZ''''', including any Chief Executive or Treasurer.
#:*''individuals appointed to roles that facilitate the management and administration of '''SCANZ''', its branches and its activities, listed in {{Edit}}relevant section of the constitution{{/Edit}}.''
#;''Operating agreement''
#:''An affiliation agreement between two instances of the SCA that documents the relationship between the two organisations and describes the mutual rights and obligations of the parties.''
#;''Prince or Princess''
#:''means the titular heads of a '''Principality''' and does not mean any real-world royal person.''
#;''Principality''
#:''A geographical branch within a '''kingdom''' of the '''SCA''', ruled by a '''Prince''' and '''Princess''' (or combination thereof).''
#;''Queen''
#:''means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person.''
#;''Reeve''
#:''The treasurer of a '''branch'''.''
#;Register of members
#:means the register of '''members''' kept under this '''constitution''' as required by section 79 of the Act.
#;''SCA''
#:''The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations devoted to the research and re-creation of pre-17th century skills, arts, combat, culture.''
#;''SCA Inc''
#:''means the Society for Creative Anachronism Incorporated in California.''
#;''SCA Ltd''
#:''means the Society for Creative Anachronism Ltd (Australia).''
#;''SCANZ''
#:''means the Society for Creative Anachronism (New Zealand) Incorporated.''
#;''SCANZ Registrar''
#:''means the officer who maintains the register of members of '''SCANZ'''.''
#;Secretary
#:means the officer responsible for the matters specifically noted in this '''constitution'''.
#;''Seneschal''
#:''The person responsible for the administrative oversight of a '''branch'''.''
#;''Shire''
#:''A '''geographical branch''' of the '''SCA'''.''
#;Special general meeting
#:means a meeting of the '''''subscribing members''''', other than an '''annual general meeting''', called for a specific purpose or purposes.
#;''Subscribing member''
#:means an individual who has consented to become a ''subscribing'' '''member''' of '''''SCANZ''''', by following the procedure in the relevant section of this '''constitution'''.
#;''Vice-chair:''
#:means the '''officer''' elected or appointed to deputise in the absence of the '''Chair'''.
#;Working days
#:mean as defined in the Legislation Act 2019. Examples of days that are not working days include, but are not limited to, the following — a Saturday, a Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign's birthday, Te Rā Aro ki a Matariki/Matariki Observance Day, and Labour Day.

==The name of the society (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Every society must have a name that ends with the word 'Incorporated', 'Inc' or the word 'Manatōpū'. You can choose to use a combination of these words as the last words of the society's name.
There are restrictions in the Act around what you can use for your society’s name, such as —
*It is not identical or almost identical to a name that has already been reserved under the Companies Act 1993 and that is still available for registration under that Act; or
*It is not likely to mislead the society's members or the public about the society's nature or identity; or
*It does not contravene any legislation; or
*It is not offensive (in the opinion of the Registrar).
|}
#The name of the society is ''"Society for Creative Anachronism (New Zealand) Incorporated"'' (in this '''constitution''' referred to as '''''"SCANZ"''''').

==Charitable status (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|A society that exists for charitable purposes (that is, it seeks to advance education, to relieve poverty, to advance religion, or any other matter beneficial to the community) is entitled to register with Charities Services as a charity under the Charities Act 2005.
*Registration under the Incorporated Societies Act establishes a society as a legal entity separate from its members, while
*Registration under the Charities Act 2005 gives a society charitable status under that Act and enables members of the public to determine that the society is a charity.
Note — The charitable status chosen controls which rule variations are available to you in other parts of the constitution builder. For example, if your society intends to also register as a charity under the Charities Act 2005 you must record appropriate information in your society's purposes.
|}
#'''''SCANZ''''' is not and does not intend to be registered as a charitable entity under the Charities Act 2005.

==The purposes of the society (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The constitution of every society must set out its 'objects' or purposes (what it intends to do or achieve). Importantly your society's purpose cannot be for the financial gain (benefit) of its members.
Where the society exists for charitable purposes (seeking to advance education, relieve poverty, advance religion, or any other matter beneficial to the community) those purposes need to be described in more detail in this rule. This is particularly important if your society intends to also register as a charity under the Charities Act 2005.
|}
#'''''SCANZ''' is a not-for-profit educational, sporting and recreational society whose purposes include:''
##''conducting and promoting research into pre-17th century culture and life; and''
##''presenting activities and events which recreate the environment of said era, such as, but not limited to, tournaments, jousts, feasts, fairs, dances, classes; and''
##''actively pursuing and encouraging the recruitment of new '''members''' into '''SCANZ''' and its affiliates; and''
##''undertaking such activities as may be reasonably expected in a society of this nature.''
#'''''SCANZ''''' must not operate for the purpose of, or with the effect of -
##distributing any gain, profit, surplus, dividend, or other similar financial benefit to any of its '''members''' {{Edit}}or other individuals{{/Edit}} (whether in money or in kind); or
##having capital that is divided into shares or stock held by its '''members''' {{Edit}}or other individuals{{/Edit}}; or
##holding property in which its '''member'''s have a disposable interest (whether directly, or in the form of shares or stock in the capital of '''''SCANZ''''' or otherwise).
#But '''''SCANZ''''' will not operate for the financial gain of '''members''' simply if '''''SCANZ''''' -
##engages in trade,''
##reimburses a '''member''' for reasonable expenses legitimately incurred on behalf of '''''SCANZ''''' or while pursuing '''''SCANZ's''''' purposes,
##provides benefits to members of the public or members of a class of the public and those persons include '''members''' or their families,
##provides benefits to '''members''' or their families to alleviate hardship,
##provides educational scholarships or grants to '''members''' or their families,
##pays a '''member''' a salary or wages or other payments for services to '''''SCANZ''''' on arm's length terms (terms reasonable in the circumstances if the parties were connected or related only by the transaction in question, each acting independently, and each acting in its own best interests; or are terms less favourable to the '''member''' than those terms and the payment for services, or other transaction, does not include any share of a gain, profit, or surplus, percentage of revenue, or other reward in connection with any gain, profit, surplus, or revenue of '''''SCANZ'''''),
##provides a '''member''' with incidental benefits (for example, trophies, prizes, or discounts on products or services) in accordance with the purposes of '''''SCANZ'''''.
##on removal of '''''SCANZ''''' from the Register of Incorporated Societies having its surplus assets distributed under subpart 5 of Part 5 of the '''Act''' to a '''member''' that is a not-for-profit entity.

==Act and regulations (recommended section==
{| class="wikitable" style="margin-left: 10px;"
|This rule is a reminder that a society’s constitution, which regulates its activities, must be consistent with New Zealand legislation.
|}
#Nothing in this '''constitution''' authorises '''''SCANZ''''' to do anything which contravenes or is inconsistent with the '''Act''', any regulations made under the '''Act''', or any other legislation.

==Restrictions on SCANZ powers==
{| class="wikitable" style="margin-left: 10px;"
|By default, a society has the powers of a natural person, but it must not be carried on for the financial gain of any of its members.
If the society should have its powers restricted in any way (for instance to prohibit borrowing), this should be set out here.
|}
#'''''SCANZ''''' must not be carried on for the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS100888 financial gain] of any of its '''members'''.
#'''''SCANZ's''''' capacity, rights, powers, and privileges are subject to the following restrictions -
##'''''SCANZ''' may not borrow money, nor can its '''branches''' borrow money in the name of '''SCANZ.'''''

==Registered office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act, every incorporated society is required to have a street address to which official letters and documents can be sent or delivered.
Any time your society changes its registered office address you must update the address on the Incorporated Societies Register (along with Charities Services if the society is also registered under the Charities Act 2005).
Documents can be served on your society, including in legal proceedings, by leaving them at the society's registered office, or by delivery to an officer or employee of your society at the society’s registered office.
|}
#The registered office of '''''SCANZ''''' must be at such place in New Zealand as the '''committee''' from time to time determines.
#Changes to the registered office must be notified to the Registrar of Incorporated Societies -
##at least 5 '''working days''' before the change of address for the registered office is due to take effect, and
##in a form and as required by the '''Act'''.

==Contact person (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Every incorporated society must have at least one contact person, and no more than 3, that the Registrar can contact when needed. Every contact person must be at least 18 years of age and ordinarily resident in New Zealand.
A contact person's details will not be published on the Incorporated Societies Register but will be used by the Registrar to contact the society. For example, a contact person would receive notifications from the Registrar and reminders to file certain documents. It is important that you choose an appropriate contact person, and preferably a committee officer.
|}
#'''''SCANZ''''' must have at least 1 but no more than 3 contact person(s) whom the Registrar of Incorporated Societies can contact when needed.
#'''''SCANZ's''''' contact person must be:
##At least 18 years of age, and
##Ordinarily resident in New Zealand.
#A contact person ''is appointed by the '''committee'''.''
#Each contact person's name must be provided to the Registrar of Incorporated Societies, along with their contact details, including:
##a physical address or an electronic address, and
##a telephone number.
#Any change in that contact person or that person's name or contact details must be advised to the Registrar of Incorporated Societies within 20 '''working days''' of that change occurring, or '''''SCANZ''''' becoming aware of the change.
[[Category:SCANZ|A]]

Alterations

2025-07-10T09:41:51Z

Scott Campbell: /* Amending this constitution (mandatory) */

Liquidation and removal from the register

2025-07-10T09:41:16Z

Scott Campbell: /* Surplus assets (mandatory section) */

Officers

2025-07-07T06:57:26Z

Scott Campbell: /* Kingdom Seneschal */

{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}{{DISPLAYTITLE:Officers}}
<div class='rulesNumbering' style="counter-reset: page 6">
==Qualifications of officers (Mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act provides that an officer of a society has a duty of care in exercising their responsibilities.
Every officer must:
*consent to being elected or appointed, and
*certify that they are not disqualified from becoming an officer.
*Each such consent and certificate must be in writing and retained in the society's records.
To facilitate the process, this rule contains a list reflecting the disqualifying factors which are in the 2022 Act.
|}
#Every '''officer''' must be a natural person who -
##has consented in writing to be an '''officer''' of '''''SCANZ''''', and
##certifies that they are not disqualified from being elected or appointed or otherwise holding office as an '''officer''' of '''''SCANZ'''''.
#'''Officers''' must not be disqualified under section 47(3) of '''the Act''' from being appointed or holding office as an '''officer''' of '''''SCANZ''''', namely -
##a person who is under 16 years of age
##a person who is an undischarged bankrupt
##a person who is prohibited from being a director or promoter of, or being concerned or taking part in the management of, an incorporated or unincorporated body under the Companies Act 1993, the Financial Markets Conduct Act 2013, or the Takeovers Act 1993, or any other similar legislation
##A person who is disqualified from being a member of the governing body of a charitable entity under section 16(2) of the Charities Act 2005
##a person who has been convicted of any of the following, and has been sentenced for the offence, within the last 7 years—
###an offence under subpart 6 of Part 4 of '''the Act'''
###a crime involving dishonesty (within the meaning of section 2(1) of the Crimes Act 1961)
###an offence under section 143B of the Tax Administration Act 1994
###an offence, in a country other than New Zealand, that is substantially similar to an offence specified in subparagraphs (1) to (3)
###a money laundering offence or an offence relating to the financing of terrorism, whether in New Zealand or elsewhere
##a person subject to:
###a banning order under subpart 7 of Part 4 of the Act,or
###an order under section 108 of the Credit Contracts and Consumer Finance Act 2003, or
###a forfeiture order under the Criminal Proceeds (Recovery) Act 2009, or
###a property order made under the Protection of Personal and Property Rights Act 1988, or whose property is managed by a trustee corporation under section 32 of that Act.
##a person who is subject to an order that is substantially similar to an order referred to in paragraph (6) under a law of a country, State, or territory outside New Zealand that is a country, State, or territory prescribed by the regulations (if any) of the Act.
#''To be a candidate for'' election or appointment as an '''officer''' a person must -
##consent in writing to be an '''officer''', and
##certify in writing that they are not disqualified from being elected or appointed as an '''officer''' either by this '''constitution''' or '''the Act'''.
#<del>Note that only a natural person may be an '''officer''' and each</del> {{Edit}}Each candidate's{{/Edit}} certificate shall be retained in '''''SCANZ's''''' records. {{Comment}}Unnecessary repetition of section 1 above clutters the requirement to record the certificates. (SC) {{/Comment}}

==Officers' duties (recommended)==
{| class="wikitable" style="margin-left: 10px;"
|This rule reflects the statutory duties of society officers contained in the Act and sets out an officer’s obligations which are to the society, rather than its members.
The Act defines an Officer as a natural person who:
*is a committee member, or
*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.
All officers have an express duty under to act in good faith and in the best interests of the society.
|}
===All officers===
#At all times each '''officer''':
##must act in good faith and in what they believe to be the best interests of '''''SCANZ''''',
##must exercise all powers for a proper purpose,
##must not act, or agree to '''''SCANZ''''' acting, in a manner that contravenes '''the Act''' or this '''constitution''',
##when exercising powers or performing duties as an '''officer''', must exercise the care and diligence that a reasonable person with the same responsibilities would exercise in the same circumstances taking into account, but without limitation:''
###the nature of '''''SCANZ''',
###the nature of the decision, and
###the position of the '''officer''' and the nature of the responsibilities undertaken by them
##must not agree to the activities of '''''SCANZ''''' being carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, or cause or allow the activities of '''''SCANZ''''' to be carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, and
##must not agree to '''''SCANZ''''' incurring an obligation unless they believe at that time on reasonable grounds that '''''SCANZ''''' will be able to perform the obligation when it is required to do so.

===''Committee members''===
#The duties of the '''committee''' are to direct and supervise the management of the operations and affairs of '''SCANZ''' to ensure that the organisation operates for the purposes of the society stated in this '''constitution'''.
#''The '''chair''' is responsible for:
##''calling '''committee meetings'''
##''chairing '''general meetings''' and '''committee meetings''',
##''and providing leadership for SCANZ.''
#''The '''vice-chair''' is responsible for:
##chairing '''committee meetings''' and '''general meetings''' in the absence of the '''chair''',
##performing the role of the '''secretary''' in the absence of the '''secretary.'''''
#''The '''secretary''' is responsible for:
##''keeping the minutes of all proceedings of the '''committee''' and '''general meetings'''
##''any other duties specified in this '''constitution'''.''

===''Corporate officers''===
====''SCANZ registrar''====
#''The '''SCANZ registrar''' must:''
##''Receive all subscriptions and applications for membership, process them promptly and supply each new '''member''' with a membership card; and
##''Keep a list of all '''members''', containing their name, contact details, and date of membership and any subsequent changes to these, as required by '''the Act''', and submit this list to the Registrar of Incorporated Societies if requested to do so; and''
##''Maintain the registered address of '''SCANZ''', and notify any change to the Registrar of Incorporated Societies, as required by '''the Act'''.''
##''Report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''

====''SCANZ treasurer''====
#''The '''SCANZ treasurer''' must:''
##''keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of '''SCANZ'''; and''
##''compile an end of year account to be presented at the '''annual general meeting'''; and''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
#''The '''SCANZ treasurer''' may not be the '''reeve''' of any '''branch'''.''

====''SCANZ website administrator''====
#''The '''SCANZ website administrator''' must:''
##''maintain the website of '''SCANZ''' (e.g. sca.org.nz), including publishing and updating such material as agendas, minutes, policies as the '''committee''' may from time to time require; and''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''website administrator''', they must perform these duties themselves.''

====''SCANZ diversity, equity and inclusion officer''====
#''The '''SCANZ diversity, equity and inclusion officer''' must:''
##''provide advice to the '''committee''' concerning diversity, equity and inclusion for '''SCANZ's''' policies and procedures for corporate and recreational activities.''
##''provide advice and support to '''branches''' to improve diversity, equity and inclusion in their activities.''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ diversity, equity and inclusion officer''', they must perform these duties themselves.''

===''Other officers''===
====''Kingdom officers''====
=====''Kingdom Seneschal''=====
#''The Kingdom Seneschal is responsible for coordinating the administration of Lochac's recreational activities on behalf of '''SCANZ''' and '''SCA Ltd'''. This <del>involves</del>{{Edit}}includes{{/Edit}}:''
##''Appointing:''
###'''''{{Edit}}NZ{{/Edit}} branch seneschals''''' {{Edit}}who are considered to be '''officers'''.{{/Edit}}
###''the Kingdom Seneschal's deputies''
##''They also administer the selection processes of other kingdom-level appointments even if they aren't the final decision-maker.''
##''Managing the activities of:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''Reviewing sanctions that have not yet been escalated to '''SCANZ's''' dispute resolution process.''
#''The Kingdom Seneschal approves spending of '''SCANZ''' funds allocated for kingdom-level purchases as part of the Council of the Purse {{Edit}}and is considered to be an '''officer'''{{/Edit}}.''
#''The Kingdom Seneschal is ineligible to be on the '''committee''' or become '''Crown''' during their term of office as Kingdom Seneschal.''

=====''Chancellor of the Exchequer''=====
#''The Chancellor of the Exchequer and their deputy are responsible for coordinating the financial administration of funds that are allocated to the '''Kingdom of Lochac''' and '''branches'''. This involves:''
##''Appointing '''branch reeves'''''
##''Managing the activities of '''branch reeves'''''
#''The Chancellor of the Exchequer and their deputy approve spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse.''
#''They report to the '''SCANZ Treasurer''' as well as following any requirements of '''SCA Ltd'''.''

=====''The Crown''=====
#''The '''Crown''' are the titular heads of the recreational entity of the '''Kingdom of Lochac'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''appoint:''
###'''''Barons''' and/or '''Baronesses''' of '''baronies'''''
###''other kingdom-level roles within the structure of the '''Kingdom of Lochac''' that are not '''officers''' of '''SCANZ'''''
#''The '''Crown''' approves spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''

====''Branch officers''====
=====''Seneschal''=====
#''The '''seneschal''' manages the administration of their '''branch'''.''
#''They are delegated the authority to enter into agreements and commit '''SCANZ''' funds that are allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.

=====''Reeve''=====
#''The '''reeve''' administers the finances allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' are the titular heads of a '''barony'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''provide pastoral care to '''members''' of their barony.
##''perform actions delegated to them by the '''Crown'''.

=====''Account signatories''=====
#''There must be at least 3 account signatories from the branch for a ''branch's'' sub-account.''
##''One must be the '''branch seneschal''' and one must be the '''branch reeve''' unless they reside at the same address, or are immediate family, in which case another person from the branch must be appointed.''
##''One other eligible person from the '''branch''' must be appointed who does not reside at the same address or be immediate family of the other signatories.''

==Election or appointment of officers (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}
The Act requires each society’s constitution to provide for the election and appointment of its officers.
Because different approaches may suit different societies, we have provided 3 options to choose from.
'''Option 1'''
The election of '''officers''' shall be conducted as follows.
#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.
#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX{{/Edit}} '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.
#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' of the general meeting shall not invalidate the election.
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''.
#Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
'''Option 2'''
The election of '''Officers''' shall be conducted as follows.
#At least 7 '''Working Days''' before the date of the '''Annual General Meeting''', the '''Society''' shall give '''Notice''' to all '''Members''' by posting or emailing to them such information (not exceeding one side of an A4 sheet of paper) as may be supplied to the '''Society''' by or on behalf of each nominee, in support of the nomination.
#Only nominees who are not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) may stand for election and vote in elections.
#If there are insufficient valid nominations received under this rule, but not otherwise, further nominations may be received from the floor at the '''Annual General Meeting.'''
#Votes shall be cast in such a manner as the '''Chairperson''' of the '''Annual General Meeting''' shall determine.
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' of the '''Annual General Meeting''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial Member to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an Officer (as described in the ‘Qualification of Officers’ rule above)
'''Option 3'''
'''Officers''' shall be elected by remote ballot in accordance with the procedures for giving Notice:
#At least 3 months prior to the proposed Election Date, the '''Committee''' shall:
##Set the Election Date for elections to the '''Committee''', and
##Appoint a Returning Officer for those elections to the '''Committee.'''
#Within 5 '''Working Days''' of determining the Election Date the '''Society''' shall give '''Notice''' to all financial '''Members''' calling for nominations for '''Committee '''positions requiring to be filled, and such '''Notice''' shall include a nomination form and shall specify the date such nominations must be in the hands of the Returning Officer appointed under sub-paragraph (a)(ii) above, such date being not less than 35 '''Working Days''' prior to the Election Date.
#A candidate’s written nomination shall be accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) and may be accompanied by a signed biography not exceeding one A4 page.
#At least 25 '''Working Days''' prior to the Election Date the '''Secretary''' shall give '''Notice''' to all financial '''Members''' of the nominations received for '''Committee''' positions and, in the event that there are a greater number than required for specific positions, forwarding a voting paper accompanied by the biographies of the candidates for election. Such voting paper shall specify the latest date (not less than 3 '''Working Days''' prior to the Election Date) it must be in the hands of the Returning Officer appointed by the '''Committee''' to be counted as a valid vote.
#In the event of a ballot being required under sub-paragraph (d) above the candidate/s polling the highest number of votes of financial '''Members''' shall be declared elected by the '''Society''' or the Returning Officer.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
|}

===''Committee members''===

====''Restrictions on committee members''====
#''All '''committee''' members must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an '''office'''''
##''least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''
#'''''Committee''' members must not be:''
##'''''Seneschal''' of any sized '''branch'''''
##'''''Reeve''' of any branch of size '''barony''' or above''
##''any '''Greater officer''' of any '''kingdom'''''
##'''''Baron or Baroness''' of any '''barony'''''
##'''''Prince or Princess''' of any '''principality'''''
##'''''King''' or '''Queen''' of any '''kingdom'''.''
#''No previous '''committee''' member can be eligible for election to the '''committee''' until 12 months has passed since the final meeting of their previous term.''

====''Election of committee members''====
#''New '''committee''' members are elected from a list of nominated candidates.''
#''Only current '''subscribing members''' of '''SCANZ''' are eligible for selection.''
#''When a new '''committee''' member is required, there must be a period of no fewer than 2 weeks during which nominations are called for from the membership.''
#''Selection of a new '''committee''' member from the list of nominees must be made by a vote at the '''annual general meeting''', or at a '''special general meeting''', convened for the purpose of conducting the vote. The nominated '''member''' receiving the most votes at the meeting will be appointed to the '''committee'''.''
#''If there is only one eligible '''member''' on the list of nominees, no vote need be held, and the nominee will be appointed.''
#''The newest member on the committee will serve as '''secretary''', and move to '''chair''', and then '''vice-chair''' as new committee members are elected.''
#''In the event that two new members join the '''committee''' simultaneously, the roles of '''secretary''' and '''vice-chair''' will be assigned as the '''committee''' sees fit. The role of chair must be assumed by the remaining experienced '''committee member''', regardless of which role they would have been otherwise due to assume.''
#''In the event that all three '''committee members''' are new, the roles will be assigned as the '''committee''' sees fit.''

===''Appointment of corporate officers''===
#''A '''SCANZ registrar''' and a '''SCANZ treasurer''' must be appointed as '''corporate officers''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''.''
#'''''Committee''' members may not hold the '''office''' of '''SCANZ treasurer''' or '''SCANZ registrar'''.''
#''A '''SCANZ website administrator''' and '''SCANZ diversity, equity and inclusion officer''' may be appointed as '''corporate officers''' of '''SCANZ''' by the same process, or the roles may be carried out personally by the '''committee'''.''
#''All '''corporate officers''' must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an office''
##''at least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''

===''Appointment of other officers of SCANZ''===
#''All '''officers''' of''' SCANZ''' must :''
##''be '''subscribing members''' of '''SCANZ''' or '''SCA Ltd''' throughout their term of '''office'''''
##''consent to being an '''officer''' of '''SCANZ'''
##''be eligible to hold an '''office''' and certify that they are not disqualified''
##''at least 18 years of age''
##''resident in New Zealand or Australia for at least 1 year prior to the start of their term.''
#''The following '''officers''' of '''SCANZ''' are appointed by joint agreement between the '''committee''' and Board of '''SCA Ltd'''. Disagreement will be managed according to the procedures laid out in the '''operating agreement'''.''
##''Kingdom Seneschal''
###''The '''Kingdom Seneschal''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.
##''Chancellor of the Exchequer''
###''The '''Chancellor of the Exchequer''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''If the Chancellor of the Exchequer is not a '''subscribing member''' of '''SCANZ''' or not resident in New Zealand, a Deputy Chancellor of the Exchequer for New Zealand must be appointed {{Edit}}and shall be considered to be an '''officer'''{{/Edit}}.''
###''If the Chancellor of the Exchequer is a '''subscribing member''' of '''SCANZ''' and resident in New Zealand, a Deputy Chancellor of the Exchequer for Australia must be appointed {{Edit}}and shall be considered to be an '''officer'''{{/Edit}}.'' {{Comment}}Since a deputy exchequer (NZ or Oz) will vote on the Council of the Purse to expend SCANZ funds allocated to the kingdom, then they are a SCANZ officer. (KM/SC){{/Comment}}
###''In either case, the Deputy Chancellor of the Exchequer is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The Deputy Chancellor of the Exchequer for New Zealand may be the '''SCANZ treasurer'''.''
##''The Crown''
##:{{Comment}}Noting that since the Crown sit on the council of the purse, they are also officers, and their appointment process will need to be included here. (KM){{/Comment}}
###''In addition to the requirements for '''officers''', all potential candidates for the role must:''
####''be acceptable to the '''committee'''''
####''be acceptable to the current '''Crown'''''
####''be able to obtain passports and other necessary travel documents to travel freely to all countries administered as part of the '''Kingdom of Lochac'''.''
####''not be the current '''Crown'''.''
###''The ''Crown'' is appointed by the '''committee''', {{Edit}}following an approved selection process{{/Edit}}. The Board of '''SCA Ltd''' must also approve the appointment.'' {{Comment}}This is carrying a lot. In the absence of SCANZ policy, it'll fall to the process in Corpora (heavy combat tournament).{{/Comment}}
###''The '''Crown''' is ineligible to be any other '''officer''' of '''SCANZ''' during their term of '''office''' {{Edit}}as '''crown'''{{/Edit}}.''
#''Eligibility for '''officers''' of '''SCANZ''' for New Zealand '''branches''' is limited to '''subscribing members''' of '''SCANZ''' who have been resident in New Zealand for at least 1 year prior to the start of their term.''
#''The appointment of '''officers''' of '''SCANZ''' for '''branches''' has been delegated by the '''committee'''.''
##''A '''branch seneschal''' is appointed by the Kingdom Seneschal, in consultation with the outgoing '''branch''' seneschal.''
##''A '''branch reeve''' is appointed by the Chancellor of the Exchequer, in consultation with the outgoing '''branch reeve''' and '''branch seneschal'''.''
##'''''Baron and/or baroness''' are appointed by the '''Crown''', in consultation with the outgoing '''baron and baroness''' and local '''members'''.''
##'''''Account signatories''' are appointed by the '''SCANZ treasurer''', in consultation with the '''branch seneschal''' and '''branch reeve'''.''

==Term (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.
Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.
#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX{{/Edit}} year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.
#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.
#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.
|}
===''Committee officers''===
#''The normal term of office for all '''officers''' elected to the '''committee''' will be 3 year(s), expiring no later than 60 days after the end of the '''annual general meeting''' in the year corresponding with the last year of each '''officer's''' term of office. The exact date must be specified in the motion to select their replacement. The start of the term of the replacement '''committee''' member will be the same date.
#''In the event that a '''committee''' member is elected at a '''special general meeting''' less than six months before an '''annual general meeting''', they may choose to serve until a date no later than 60 days after the fourth '''annual general meeting''' following their appointment. ''
#''In the event of no acceptable nominee being available to replace an outgoing member, and if the outgoing '''officer''' is willing to continue serving, the term may be extended for a period not to exceed 6 months by a unanimous vote of the remaining '''committee''' members.''
#'''''Committee''' '''officers''''' cannot serve consecutive terms.

===''Corporate officers''===
#'''''Corporate officers''' will be appointed for a term of 2 years, and may be reappointed for a subsequent term, or a new '''officer''' appointed, at the discretion of the '''committee.'''''

===''Other officers of SCANZ''===
====''The Crown''====
#''The normal term of office for the '''Crown''' is approximately 6 months, beginning at the coronation event after the crown tournament and ending at the coronation of their successors.''
#''If one of the '''Crown''' becomes unable or unwilling to complete their term, the other may continue in the role alone and retain all of the role's authorities.
#''If the current '''Crown''' become unable or unwilling to complete their term, other eligible candidates from the selection process will be appointed to the role for the duration of the term, with limited authorities.
#''The '''Crown''' may not be appointed for consecutive terms.''
=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' may hold their office for as long as they see fit, with the agreement of the '''Crown'''. {{Comment}}Their potential for long-term influence of their branch is one of the things that points to them being officers.{{/Comment}}

=====''Other officers''=====
#''The term of office for all other '''officers''' of '''SCANZ''' will be 2 years.''
#''They may be reappointed for a subsequent term.''
#''No '''officer''' will be appointed for more than 2 consecutive terms.''

==Removal of officers (mandatory section)==
:{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain any grounds for removal of an officer.
|}
#A '''committee''' member or other '''officer''' can be removed as an '''officer''' by resolution of the '''committee''' or ''the membership of '''SCANZ''''' where in the opinion of the '''committee''' or ''the membership of '''SCANZ''''':
##The '''officer''' elected to the '''committee''' has been absent from ''3 consecutive'' '''committee meetings''' without leave of absence from the '''committee'''.
##The '''committee''' member or '''officer''' has brought '''''SCANZ''''' into disrepute.
##The '''committee''' member or '''officer''' has failed to disclose a conflict of interest.
##The '''committee''' passes a vote of no confidence in the '''committee''' member or '''officer'''.
#:with effect from (as applicable) the date specified in a resolution of the '''committee''' or ''the membership of '''SCANZ'''''.
#''Impeachment of a '''committee''' member will only be considered once a dispute resolution process under this '''constitution''' has been completed.''
##''A '''committee''' member can be impeached by a letter signed by 3 of the '''corporate officers''' and/or '''committee''' members, or 25% of the current '''subscribing membership'''.''
##''The removal of a '''committee''' member must be enacted by the '''committee''' at its next regular meeting after the impeachment is filed, or at a special meeting called for the purpose.''
##''An impeached member may not vote at this meeting.''
#''The removal of '''officers''' appointed jointly by the '''committee''' and Board of '''SCA Ltd''' should be managed by agreement. Disagreement will be managed through the process laid out in the '''operating agreement'''.''

==Ceasing to hold office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|This is a rule commonly found in society constitutions.
The second paragraph specifically requires former officers to return society property to the society.
|}
#An '''officer''' ceases to hold office if:
## they resign (by notice in writing to the '''committee'''),
##are removed,
##become disqualified from being an '''officer''' under section 47(3) of the '''Act''',
##die,
##or otherwise vacate office in accordance with section 50(1) of the '''Act'''.
#''A '''committee''' member wishing to resign before the expiry of their term should give the committee as much notice as possible, in writing, so that the process of electing a replacement '''committee''' member can begin in a timely manner.
#Each '''officer''' must within ''20'' '''working days''' of submitting a resignation or ceasing to hold office, deliver to the '''committee''' (or their successor) all books, papers and other property of '''''SCANZ''''' held by such former '''officer'''.

==Conflicts of interest (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act imposes a duty on officers to disclose any interest in a matter affecting or relating to the society.
Including members of a sub-committee reflects current best practice.
|}
#An '''officer''' or member of a sub-committee who is an '''interested member''' in respect of any '''matter''' being considered by '''''SCANZ''''', must disclose details of the nature and extent of the interest (including any monetary value of the interest if it can be quantified) -
##to the '''committee''' and or sub-committee, and
##in an interests register kept by the '''committee'''.
#Disclosure must be made as soon as practicable after the '''officer''' or member of a sub-committee becomes aware that they are interested in the '''matter'''.
#An '''officer''' or member of a sub-committee who is an '''interested member''' regarding a '''matter''' -
##must not vote or take part in the decision of the '''committee''' and/or sub-committee relating to the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; and
##must not sign any document relating to the entry into a transaction or the initiation of the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; but
##may take part in any discussion of the '''committee''' and/or sub-committee relating to the '''matter''' and be present at the time of the decision of the '''committee''' and/or sub-committee (unless the '''committee''' and/or sub-committee decides otherwise).
#However, an '''officer''' or member of a sub-committee who is prevented from voting on a '''matter''' may still be counted for the purpose of determining whether there is a quorum at any meeting at which the '''matter''' is considered.
#Where 50 per cent or more of '''officers''' are prevented from voting on a '''matter''' because they are interested in that '''matter''', a '''special general meeting''' must be called to consider and determine the '''matter''', unless all non-interested '''officers''' agree otherwise.
#Where 50 per cent or more of the members of a sub-committee are prevented from voting on a '''matter''' because they are interested in that '''matter''', the '''committee''' must consider and determine the '''matter'''.
[[Category:SCANZ|F]]

Officers

2025-07-07T06:36:44Z

Scott Campbell: /* Appointment of other officers of SCANZ */

{| class="wikitable" style="margin-left: 10px;"
|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. The help text in boxes is usually that provided by the Constitution Builder to explain requirements. Items in '''bold''' are defined terms.
|}{{DISPLAYTITLE:Officers}}
<div class='rulesNumbering' style="counter-reset: page 6">
==Qualifications of officers (Mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act provides that an officer of a society has a duty of care in exercising their responsibilities.
Every officer must:
*consent to being elected or appointed, and
*certify that they are not disqualified from becoming an officer.
*Each such consent and certificate must be in writing and retained in the society's records.
To facilitate the process, this rule contains a list reflecting the disqualifying factors which are in the 2022 Act.
|}
#Every '''officer''' must be a natural person who -
##has consented in writing to be an '''officer''' of '''''SCANZ''''', and
##certifies that they are not disqualified from being elected or appointed or otherwise holding office as an '''officer''' of '''''SCANZ'''''.
#'''Officers''' must not be disqualified under section 47(3) of '''the Act''' from being appointed or holding office as an '''officer''' of '''''SCANZ''''', namely -
##a person who is under 16 years of age
##a person who is an undischarged bankrupt
##a person who is prohibited from being a director or promoter of, or being concerned or taking part in the management of, an incorporated or unincorporated body under the Companies Act 1993, the Financial Markets Conduct Act 2013, or the Takeovers Act 1993, or any other similar legislation
##A person who is disqualified from being a member of the governing body of a charitable entity under section 16(2) of the Charities Act 2005
##a person who has been convicted of any of the following, and has been sentenced for the offence, within the last 7 years—
###an offence under subpart 6 of Part 4 of '''the Act'''
###a crime involving dishonesty (within the meaning of section 2(1) of the Crimes Act 1961)
###an offence under section 143B of the Tax Administration Act 1994
###an offence, in a country other than New Zealand, that is substantially similar to an offence specified in subparagraphs (1) to (3)
###a money laundering offence or an offence relating to the financing of terrorism, whether in New Zealand or elsewhere
##a person subject to:
###a banning order under subpart 7 of Part 4 of the Act,or
###an order under section 108 of the Credit Contracts and Consumer Finance Act 2003, or
###a forfeiture order under the Criminal Proceeds (Recovery) Act 2009, or
###a property order made under the Protection of Personal and Property Rights Act 1988, or whose property is managed by a trustee corporation under section 32 of that Act.
##a person who is subject to an order that is substantially similar to an order referred to in paragraph (6) under a law of a country, State, or territory outside New Zealand that is a country, State, or territory prescribed by the regulations (if any) of the Act.
#''To be a candidate for'' election or appointment as an '''officer''' a person must -
##consent in writing to be an '''officer''', and
##certify in writing that they are not disqualified from being elected or appointed as an '''officer''' either by this '''constitution''' or '''the Act'''.
#<del>Note that only a natural person may be an '''officer''' and each</del> {{Edit}}Each candidate's{{/Edit}} certificate shall be retained in '''''SCANZ's''''' records. {{Comment}}Unnecessary repetition of section 1 above clutters the requirement to record the certificates. (SC) {{/Comment}}

==Officers' duties (recommended)==
{| class="wikitable" style="margin-left: 10px;"
|This rule reflects the statutory duties of society officers contained in the Act and sets out an officer’s obligations which are to the society, rather than its members.
The Act defines an Officer as a natural person who:
*is a committee member, or
*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.
All officers have an express duty under to act in good faith and in the best interests of the society.
|}
===All officers===
#At all times each '''officer''':
##must act in good faith and in what they believe to be the best interests of '''''SCANZ''''',
##must exercise all powers for a proper purpose,
##must not act, or agree to '''''SCANZ''''' acting, in a manner that contravenes '''the Act''' or this '''constitution''',
##when exercising powers or performing duties as an '''officer''', must exercise the care and diligence that a reasonable person with the same responsibilities would exercise in the same circumstances taking into account, but without limitation:''
###the nature of '''''SCANZ''',
###the nature of the decision, and
###the position of the '''officer''' and the nature of the responsibilities undertaken by them
##must not agree to the activities of '''''SCANZ''''' being carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, or cause or allow the activities of '''''SCANZ''''' to be carried on in a manner likely to create a substantial risk of serious loss to '''''SCANZ''''' or to '''''SCANZ's''''' creditors, and
##must not agree to '''''SCANZ''''' incurring an obligation unless they believe at that time on reasonable grounds that '''''SCANZ''''' will be able to perform the obligation when it is required to do so.

===''Committee members''===
#The duties of the '''committee''' are to direct and supervise the management of the operations and affairs of '''SCANZ''' to ensure that the organisation operates for the purposes of the society stated in this '''constitution'''.
#''The '''chair''' is responsible for:
##''calling '''committee meetings'''
##''chairing '''general meetings''' and '''committee meetings''',
##''and providing leadership for SCANZ.''
#''The '''vice-chair''' is responsible for:
##chairing '''committee meetings''' and '''general meetings''' in the absence of the '''chair''',
##performing the role of the '''secretary''' in the absence of the '''secretary.'''''
#''The '''secretary''' is responsible for:
##''keeping the minutes of all proceedings of the '''committee''' and '''general meetings'''
##''any other duties specified in this '''constitution'''.''

===''Corporate officers''===
====''SCANZ registrar''====
#''The '''SCANZ registrar''' must:''
##''Receive all subscriptions and applications for membership, process them promptly and supply each new '''member''' with a membership card; and
##''Keep a list of all '''members''', containing their name, contact details, and date of membership and any subsequent changes to these, as required by '''the Act''', and submit this list to the Registrar of Incorporated Societies if requested to do so; and''
##''Maintain the registered address of '''SCANZ''', and notify any change to the Registrar of Incorporated Societies, as required by '''the Act'''.''
##''Report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''

====''SCANZ treasurer''====
#''The '''SCANZ treasurer''' must:''
##''keep such accounting records as are necessary to correctly record and explain the financial transactions and financial position of '''SCANZ'''; and''
##''compile an end of year account to be presented at the '''annual general meeting'''; and''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
#''The '''SCANZ treasurer''' may not be the '''reeve''' of any '''branch'''.''

====''SCANZ website administrator''====
#''The '''SCANZ website administrator''' must:''
##''maintain the website of '''SCANZ''' (e.g. sca.org.nz), including publishing and updating such material as agendas, minutes, policies as the '''committee''' may from time to time require; and''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''website administrator''', they must perform these duties themselves.''

====''SCANZ diversity, equity and inclusion officer''====
#''The '''SCANZ diversity, equity and inclusion officer''' must:''
##''provide advice to the '''committee''' concerning diversity, equity and inclusion for '''SCANZ's''' policies and procedures for corporate and recreational activities.''
##''provide advice and support to '''branches''' to improve diversity, equity and inclusion in their activities.''
##''report to the '''committee''' and its '''affiliates''' according to guidelines that may be set by the '''committee''' from time to time.''
##''perform other duties of a related nature, as may be negotiated with the '''committee''' from time to time.''
#''Should the '''committee''' choose not to appoint a '''SCANZ diversity, equity and inclusion officer''', they must perform these duties themselves.''

===''Other officers''===
====''Kingdom officers''====
=====''Kingdom Seneschal''=====
#''The Kingdom Seneschal is responsible for coordinating the administration of Lochac's recreational activities on behalf of '''SCANZ''' and '''SCA Ltd'''. This involves:''
##''Appointing:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''They also administer the selection processes of other kingdom-level appointments even if they aren't the final decision-maker.''
##''Managing the activities of:''
###'''''branch seneschals'''''
###''the Kingdom Seneschal's deputies''
##''Reviewing sanctions that have not yet been escalated to '''SCANZ's''' dispute resolution process.''
#''The Kingdom Seneschal approves spending of '''SCANZ''' funds allocated for kingdom-level purchases as part of the Council of the Purse.''
#''The Kingdom Seneschal is ineligible to be on the '''committee''' or become '''Crown''' during their term of office.''

=====''Chancellor of the Exchequer''=====
#''The Chancellor of the Exchequer and their deputy are responsible for coordinating the financial administration of funds that are allocated to the '''Kingdom of Lochac''' and '''branches'''. This involves:''
##''Appointing '''branch reeves'''''
##''Managing the activities of '''branch reeves'''''
#''The Chancellor of the Exchequer and their deputy approve spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse.''
#''They report to the '''SCANZ Treasurer''' as well as following any requirements of '''SCA Ltd'''.''

=====''The Crown''=====
#''The '''Crown''' are the titular heads of the recreational entity of the '''Kingdom of Lochac'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''appoint:''
###'''''Barons''' and/or '''Baronesses''' of '''baronies'''''
###''other kingdom-level roles within the structure of the '''Kingdom of Lochac''' that are not '''officers''' of '''SCANZ'''''
#''The '''Crown''' approves spending of '''SCANZ''' funds allocated to kingdom-level purchases as part of the Council of the Purse, in accordance with applicable financial policy.''

====''Branch officers''====
=====''Seneschal''=====
#''The '''seneschal''' manages the administration of their '''branch'''.''
#''They are delegated the authority to enter into agreements and commit '''SCANZ''' funds that are allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.

=====''Reeve''=====
#''The '''reeve''' administers the finances allocated to their '''branch''', in accordance with applicable financial policy.''
#''They are an account signatory for the '''SCANZ''' sub-account that holds their '''branch's''' allocated funds.''

=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' are the titular heads of a '''barony'''.
#''Their duties are to:''
##''inspire the membership to engage in the purposes of the '''SCA''' and be an example of good behaviour and conduct.''
##''provide recognition and awards to '''members'''.''
##''provide pastoral care to '''members''' of their barony.
##''perform actions delegated to them by the '''Crown'''.

=====''Account signatories''=====
#''There must be at least 3 account signatories from the branch for a ''branch's'' sub-account.''
##''One must be the '''branch seneschal''' and one must be the '''branch reeve''' unless they reside at the same address, or are immediate family, in which case another person from the branch must be appointed.''
##''One other eligible person from the '''branch''' must be appointed who does not reside at the same address or be immediate family of the other signatories.''

==Election or appointment of officers (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}
The Act requires each society’s constitution to provide for the election and appointment of its officers.
Because different approaches may suit different societies, we have provided 3 options to choose from.
'''Option 1'''
The election of '''officers''' shall be conducted as follows.
#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.
#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX{{/Edit}} '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.
#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' of the general meeting shall not invalidate the election.
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''.
#Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
'''Option 2'''
The election of '''Officers''' shall be conducted as follows.
#At least 7 '''Working Days''' before the date of the '''Annual General Meeting''', the '''Society''' shall give '''Notice''' to all '''Members''' by posting or emailing to them such information (not exceeding one side of an A4 sheet of paper) as may be supplied to the '''Society''' by or on behalf of each nominee, in support of the nomination.
#Only nominees who are not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) may stand for election and vote in elections.
#If there are insufficient valid nominations received under this rule, but not otherwise, further nominations may be received from the floor at the '''Annual General Meeting.'''
#Votes shall be cast in such a manner as the '''Chairperson''' of the '''Annual General Meeting''' shall determine.
#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' of the '''Annual General Meeting''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
#The failure for any reason of any financial Member to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an Officer (as described in the ‘Qualification of Officers’ rule above)
'''Option 3'''
'''Officers''' shall be elected by remote ballot in accordance with the procedures for giving Notice:
#At least 3 months prior to the proposed Election Date, the '''Committee''' shall:
##Set the Election Date for elections to the '''Committee''', and
##Appoint a Returning Officer for those elections to the '''Committee.'''
#Within 5 '''Working Days''' of determining the Election Date the '''Society''' shall give '''Notice''' to all financial '''Members''' calling for nominations for '''Committee '''positions requiring to be filled, and such '''Notice''' shall include a nomination form and shall specify the date such nominations must be in the hands of the Returning Officer appointed under sub-paragraph (a)(ii) above, such date being not less than 35 '''Working Days''' prior to the Election Date.
#A candidate’s written nomination shall be accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) and may be accompanied by a signed biography not exceeding one A4 page.
#At least 25 '''Working Days''' prior to the Election Date the '''Secretary''' shall give '''Notice''' to all financial '''Members''' of the nominations received for '''Committee''' positions and, in the event that there are a greater number than required for specific positions, forwarding a voting paper accompanied by the biographies of the candidates for election. Such voting paper shall specify the latest date (not less than 3 '''Working Days''' prior to the Election Date) it must be in the hands of the Returning Officer appointed by the '''Committee''' to be counted as a valid vote.
#In the event of a ballot being required under sub-paragraph (d) above the candidate/s polling the highest number of votes of financial '''Members''' shall be declared elected by the '''Society''' or the Returning Officer.
#The failure for any reason of any financial '''Member''' to receive such '''Notice''' shall not invalidate the election.
#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
|}

===''Committee members''===

====''Restrictions on committee members''====
#''All '''committee''' members must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an '''office'''''
##''least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''
#'''''Committee''' members must not be:''
##'''''Seneschal''' of any sized '''branch'''''
##'''''Reeve''' of any branch of size '''barony''' or above''
##''any '''Greater officer''' of any '''kingdom'''''
##'''''Baron or Baroness''' of any '''barony'''''
##'''''Prince or Princess''' of any '''principality'''''
##'''''King''' or '''Queen''' of any '''kingdom'''.''
#''No previous '''committee''' member can be eligible for election to the '''committee''' until 12 months has passed since the final meeting of their previous term.''

====''Election of committee members''====
#''New '''committee''' members are elected from a list of nominated candidates.''
#''Only current '''subscribing members''' of '''SCANZ''' are eligible for selection.''
#''When a new '''committee''' member is required, there must be a period of no fewer than 2 weeks during which nominations are called for from the membership.''
#''Selection of a new '''committee''' member from the list of nominees must be made by a vote at the '''annual general meeting''', or at a '''special general meeting''', convened for the purpose of conducting the vote. The nominated '''member''' receiving the most votes at the meeting will be appointed to the '''committee'''.''
#''If there is only one eligible '''member''' on the list of nominees, no vote need be held, and the nominee will be appointed.''
#''The newest member on the committee will serve as '''secretary''', and move to '''chair''', and then '''vice-chair''' as new committee members are elected.''
#''In the event that two new members join the '''committee''' simultaneously, the roles of '''secretary''' and '''vice-chair''' will be assigned as the '''committee''' sees fit. The role of chair must be assumed by the remaining experienced '''committee member''', regardless of which role they would have been otherwise due to assume.''
#''In the event that all three '''committee members''' are new, the roles will be assigned as the '''committee''' sees fit.''

===''Appointment of corporate officers''===
#''A '''SCANZ registrar''' and a '''SCANZ treasurer''' must be appointed as '''corporate officers''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''.''
#'''''Committee''' members may not hold the '''office''' of '''SCANZ treasurer''' or '''SCANZ registrar'''.''
#''A '''SCANZ website administrator''' and '''SCANZ diversity, equity and inclusion officer''' may be appointed as '''corporate officers''' of '''SCANZ''' by the same process, or the roles may be carried out personally by the '''committee'''.''
#''All '''corporate officers''' must be:''
##'''''subscribing members''' of '''SCANZ''' throughout their term of office''
##''eligible to hold an office''
##''at least 18 years of age''
##''resident in New Zealand for at least 1 year prior to the start of their term.''

===''Appointment of other officers of SCANZ''===
#''All '''officers''' of''' SCANZ''' must :''
##''be '''subscribing members''' of '''SCANZ''' or '''SCA Ltd''' throughout their term of '''office'''''
##''consent to being an '''officer''' of '''SCANZ'''
##''be eligible to hold an '''office''' and certify that they are not disqualified''
##''at least 18 years of age''
##''resident in New Zealand or Australia for at least 1 year prior to the start of their term.''
#''The following '''officers''' of '''SCANZ''' are appointed by joint agreement between the '''committee''' and Board of '''SCA Ltd'''. Disagreement will be managed according to the procedures laid out in the '''operating agreement'''.''
##''Kingdom Seneschal''
###''The '''Kingdom Seneschal''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.
##''Chancellor of the Exchequer''
###''The '''Chancellor of the Exchequer''' is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''If the Chancellor of the Exchequer is not a '''subscribing member''' of '''SCANZ''' or not resident in New Zealand, a Deputy Chancellor of the Exchequer for New Zealand must be appointed {{Edit}}and shall be considered to be an '''officer'''{{/Edit}}.''
###''If the Chancellor of the Exchequer is a '''subscribing member''' of '''SCANZ''' and resident in New Zealand, a Deputy Chancellor of the Exchequer for Australia must be appointed {{Edit}}and shall be considered to be an '''officer'''{{/Edit}}.'' {{Comment}}Since a deputy exchequer (NZ or Oz) will vote on the Council of the Purse to expend SCANZ funds allocated to the kingdom, then they are a SCANZ officer. (KM/SC){{/Comment}}
###''In either case, the Deputy Chancellor of the Exchequer is appointed as an '''officer''' of '''SCANZ''' by 2/3 majority vote of the '''committee'''. The Board of '''SCA Ltd''' must also approve the appointment.''
###''The Deputy Chancellor of the Exchequer for New Zealand may be the '''SCANZ treasurer'''.''
##''The Crown''
##:{{Comment}}Noting that since the Crown sit on the council of the purse, they are also officers, and their appointment process will need to be included here. (KM){{/Comment}}
###''In addition to the requirements for '''officers''', all potential candidates for the role must:''
####''be acceptable to the '''committee'''''
####''be acceptable to the current '''Crown'''''
####''be able to obtain passports and other necessary travel documents to travel freely to all countries administered as part of the '''Kingdom of Lochac'''.''
####''not be the current '''Crown'''.''
###''The ''Crown'' is appointed by the '''committee''', {{Edit}}following an approved selection process{{/Edit}}. The Board of '''SCA Ltd''' must also approve the appointment.'' {{Comment}}This is carrying a lot. In the absence of SCANZ policy, it'll fall to the process in Corpora (heavy combat tournament).{{/Comment}}
###''The '''Crown''' is ineligible to be any other '''officer''' of '''SCANZ''' during their term of '''office''' {{Edit}}as '''crown'''{{/Edit}}.''
#''Eligibility for '''officers''' of '''SCANZ''' for New Zealand '''branches''' is limited to '''subscribing members''' of '''SCANZ''' who have been resident in New Zealand for at least 1 year prior to the start of their term.''
#''The appointment of '''officers''' of '''SCANZ''' for '''branches''' has been delegated by the '''committee'''.''
##''A '''branch seneschal''' is appointed by the Kingdom Seneschal, in consultation with the outgoing '''branch''' seneschal.''
##''A '''branch reeve''' is appointed by the Chancellor of the Exchequer, in consultation with the outgoing '''branch reeve''' and '''branch seneschal'''.''
##'''''Baron and/or baroness''' are appointed by the '''Crown''', in consultation with the outgoing '''baron and baroness''' and local '''members'''.''
##'''''Account signatories''' are appointed by the '''SCANZ treasurer''', in consultation with the '''branch seneschal''' and '''branch reeve'''.''

==Term (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.
Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.
#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX{{/Edit}} year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.
#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.
#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.
|}
===''Committee officers''===
#''The normal term of office for all '''officers''' elected to the '''committee''' will be 3 year(s), expiring no later than 60 days after the end of the '''annual general meeting''' in the year corresponding with the last year of each '''officer's''' term of office. The exact date must be specified in the motion to select their replacement. The start of the term of the replacement '''committee''' member will be the same date.
#''In the event that a '''committee''' member is elected at a '''special general meeting''' less than six months before an '''annual general meeting''', they may choose to serve until a date no later than 60 days after the fourth '''annual general meeting''' following their appointment. ''
#''In the event of no acceptable nominee being available to replace an outgoing member, and if the outgoing '''officer''' is willing to continue serving, the term may be extended for a period not to exceed 6 months by a unanimous vote of the remaining '''committee''' members.''
#'''''Committee''' '''officers''''' cannot serve consecutive terms.

===''Corporate officers''===
#'''''Corporate officers''' will be appointed for a term of 2 years, and may be reappointed for a subsequent term, or a new '''officer''' appointed, at the discretion of the '''committee.'''''

===''Other officers of SCANZ''===
====''The Crown''====
#''The normal term of office for the '''Crown''' is approximately 6 months, beginning at the coronation event after the crown tournament and ending at the coronation of their successors.''
#''If one of the '''Crown''' becomes unable or unwilling to complete their term, the other may continue in the role alone and retain all of the role's authorities.
#''If the current '''Crown''' become unable or unwilling to complete their term, other eligible candidates from the selection process will be appointed to the role for the duration of the term, with limited authorities.
#''The '''Crown''' may not be appointed for consecutive terms.''
=====''Baron and/or Baroness''=====
#''The '''Baron and/or Baroness''' may hold their office for as long as they see fit, with the agreement of the '''Crown'''. {{Comment}}Their potential for long-term influence of their branch is one of the things that points to them being officers.{{/Comment}}

=====''Other officers''=====
#''The term of office for all other '''officers''' of '''SCANZ''' will be 2 years.''
#''They may be reappointed for a subsequent term.''
#''No '''officer''' will be appointed for more than 2 consecutive terms.''

==Removal of officers (mandatory section)==
:{| class="wikitable" style="margin-left: 10px;"
|Under the Act each society’s constitution must contain any grounds for removal of an officer.
|}
#A '''committee''' member or other '''officer''' can be removed as an '''officer''' by resolution of the '''committee''' or ''the membership of '''SCANZ''''' where in the opinion of the '''committee''' or ''the membership of '''SCANZ''''':
##The '''officer''' elected to the '''committee''' has been absent from ''3 consecutive'' '''committee meetings''' without leave of absence from the '''committee'''.
##The '''committee''' member or '''officer''' has brought '''''SCANZ''''' into disrepute.
##The '''committee''' member or '''officer''' has failed to disclose a conflict of interest.
##The '''committee''' passes a vote of no confidence in the '''committee''' member or '''officer'''.
#:with effect from (as applicable) the date specified in a resolution of the '''committee''' or ''the membership of '''SCANZ'''''.
#''Impeachment of a '''committee''' member will only be considered once a dispute resolution process under this '''constitution''' has been completed.''
##''A '''committee''' member can be impeached by a letter signed by 3 of the '''corporate officers''' and/or '''committee''' members, or 25% of the current '''subscribing membership'''.''
##''The removal of a '''committee''' member must be enacted by the '''committee''' at its next regular meeting after the impeachment is filed, or at a special meeting called for the purpose.''
##''An impeached member may not vote at this meeting.''
#''The removal of '''officers''' appointed jointly by the '''committee''' and Board of '''SCA Ltd''' should be managed by agreement. Disagreement will be managed through the process laid out in the '''operating agreement'''.''

==Ceasing to hold office (recommended section)==
{| class="wikitable" style="margin-left: 10px;"
|This is a rule commonly found in society constitutions.
The second paragraph specifically requires former officers to return society property to the society.
|}
#An '''officer''' ceases to hold office if:
## they resign (by notice in writing to the '''committee'''),
##are removed,
##become disqualified from being an '''officer''' under section 47(3) of the '''Act''',
##die,
##or otherwise vacate office in accordance with section 50(1) of the '''Act'''.
#''A '''committee''' member wishing to resign before the expiry of their term should give the committee as much notice as possible, in writing, so that the process of electing a replacement '''committee''' member can begin in a timely manner.
#Each '''officer''' must within ''20'' '''working days''' of submitting a resignation or ceasing to hold office, deliver to the '''committee''' (or their successor) all books, papers and other property of '''''SCANZ''''' held by such former '''officer'''.

==Conflicts of interest (mandatory section)==
{| class="wikitable" style="margin-left: 10px;"
|The Act imposes a duty on officers to disclose any interest in a matter affecting or relating to the society.
Including members of a sub-committee reflects current best practice.
|}
#An '''officer''' or member of a sub-committee who is an '''interested member''' in respect of any '''matter''' being considered by '''''SCANZ''''', must disclose details of the nature and extent of the interest (including any monetary value of the interest if it can be quantified) -
##to the '''committee''' and or sub-committee, and
##in an interests register kept by the '''committee'''.
#Disclosure must be made as soon as practicable after the '''officer''' or member of a sub-committee becomes aware that they are interested in the '''matter'''.
#An '''officer''' or member of a sub-committee who is an '''interested member''' regarding a '''matter''' -
##must not vote or take part in the decision of the '''committee''' and/or sub-committee relating to the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; and
##must not sign any document relating to the entry into a transaction or the initiation of the '''matter''' unless all members of the '''committee''' who are not interested in the '''matter''' consent; but
##may take part in any discussion of the '''committee''' and/or sub-committee relating to the '''matter''' and be present at the time of the decision of the '''committee''' and/or sub-committee (unless the '''committee''' and/or sub-committee decides otherwise).
#However, an '''officer''' or member of a sub-committee who is prevented from voting on a '''matter''' may still be counted for the purpose of determining whether there is a quorum at any meeting at which the '''matter''' is considered.
#Where 50 per cent or more of '''officers''' are prevented from voting on a '''matter''' because they are interested in that '''matter''', a '''special general meeting''' must be called to consider and determine the '''matter''', unless all non-interested '''officers''' agree otherwise.
#Where 50 per cent or more of the members of a sub-committee are prevented from voting on a '''matter''' because they are interested in that '''matter''', the '''committee''' must consider and determine the '''matter'''.
[[Category:SCANZ|F]]

Members

2025-07-07T06:13:58Z

Scott Campbell: /* Subscriptions and fees */

Members

2025-07-07T06:12:39Z

Scott Campbell: /* Revocation and denial of membership */

Members

2025-07-07T06:08:35Z

Scott Campbell: /* Subscriptions and fees */

Members

2025-07-07T06:03:14Z

Scott Campbell: /* Becoming a member again */

Members

2025-07-07T05:59:37Z

Scott Campbell: /* Revocation and denial of membership */

Committee meetings

2025-07-07T03:42:08Z

Scott Campbell: /* Frequency (recommended section) */

Records

2025-07-07T03:36:18Z

Scott Campbell: /* Register of members (mandatory section) */