Finances - Revision history

Kerry McSaveney: /* Control and management */ removed italics

2025-08-15T20:28:58Z

Control and management: removed italics

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	##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.		##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.
	##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.		##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.
	#All money received on account of '''SCANZ''' must be banked within ''10'' '''working days''' after receipt or after the end of the event at which it was received.		#All money received on account of '''SCANZ''' must be banked within 10 '''working days''' after receipt or after the end of the event at which it was received.
	#All accounts paid or for payment from corporate or kingdom allocated funds must be submitted to the '''committee''' for approval of payment.		#All accounts paid or for payment from corporate or kingdom allocated funds must be submitted to the '''committee''' for approval of payment.
	#All accounts paid or for payment from '''branch''' allocated '''SCANZ''' funds must approved according to applicable financial policy.		#All accounts paid or for payment from '''branch''' allocated '''SCANZ''' funds must approved according to applicable financial policy.

Kerry McSaveney: /* Control and management */ removed italics

2025-08-15T20:28:40Z

Control and management: removed italics

← Older revision		Revision as of 20:28, 15 August 2025
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	#The funds and property of '''SCANZ''' will be controlled, invested and disposed of by the '''committee''', subject to this '''constitution''', and devoted solely to the promotion of the purposes of '''SCANZ'''		#The funds and property of '''SCANZ''' will be controlled, invested and disposed of by the '''committee''', subject to this '''constitution''', and devoted solely to the promotion of the purposes of '''SCANZ'''
	##'''Branches''' and the '''Kingdom of Lochac''' will have '''SCANZ''' funds allocated for their needs.		##'''Branches''' and the '''Kingdom of Lochac''' will have '''SCANZ''' funds allocated for their needs.
	#The '''committee''' will maintain bank accounts ''for '''SCANZ'''.		#The '''committee''' will maintain bank accounts for '''SCANZ'''.
	##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.		##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.
	##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.		##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.

Kerry McSaveney: /* Control and management */ removed italics

2025-08-15T20:28:20Z

Control and management: removed italics

← Older revision		Revision as of 20:28, 15 August 2025
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	##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.		##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.
	##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.		##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.
	#All money received on account of '''SCANZ''' must be banked within ''10'' '''working days''' after receipt ''or after the end of the event at which it was received.		#All money received on account of '''SCANZ''' must be banked within ''10'' '''working days''' after receipt or after the end of the event at which it was received.
	#All accounts paid or for payment from corporate or kingdom allocated funds must be submitted to the '''committee''' for approval of payment.		#All accounts paid or for payment from corporate or kingdom allocated funds must be submitted to the '''committee''' for approval of payment.
	#All accounts paid or for payment from '''branch''' allocated '''SCANZ''' funds must approved according to applicable financial policy.		#All accounts paid or for payment from '''branch''' allocated '''SCANZ''' funds must approved according to applicable financial policy.

Kerry McSaveney: Approved at August 2025 AGM

2025-08-15T20:28:05Z

Approved at August 2025 AGM

← Older revision		Revision as of 20:28, 15 August 2025
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	{{ChapterInfo\|SCANZ ~~Draft~~ Constitution handbook\|8\|Finances}}		{{ChapterInfo\|SCANZ Constitution handbook\|8\|Finances}}
	==Control and management==		==Control and management==
	#The funds and property of '''SCANZ''' will be controlled, invested and disposed of by the '''committee''', subject to this '''constitution''', and devoted solely to the promotion of the purposes of '''SCANZ'''		#The funds and property of '''SCANZ''' will be controlled, invested and disposed of by the '''committee''', subject to this '''constitution''', and devoted solely to the promotion of the purposes of '''SCANZ'''

Kerry McSaveney at 06:35, 11 August 2025

2025-08-11T06:35:49Z

Kerry McSaveney at 08:34, 7 August 2025

2025-08-07T08:34:33Z

← Older revision		Revision as of 08:34, 7 August 2025
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	{{ChapterInfo\|SCANZ Draft Constitution\|8\|Finances}}		{{ChapterInfo\|SCANZ Draft Constitution handbook\|8\|Finances}}
	{\| class="wikitable" style="margin-left: 10px;"		{\| class="wikitable" style="margin-left: 10px;"
	\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.		\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.

Kerry McSaveney: /* Control and management */

2025-08-02T07:28:25Z

Control and management

← Older revision		Revision as of 07:28, 2 August 2025
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	##would enable the financial statements to be readily and properly audited (if required under any legislation or '''''SCANZ's''''' '''constitution''').		##would enable the financial statements to be readily and properly audited (if required under any legislation or '''''SCANZ's''''' '''constitution''').
	#The '''committee''' must establish and maintain a satisfactory system of control of '''''SCANZ's''''' accounting records.		#The '''committee''' must establish and maintain a satisfactory system of control of '''''SCANZ's''''' accounting records.
	#The accounting records must be kept in written form or in a form or manner that is easily accessible and convertible into written form. ~~And the~~ accounting records must be kept for the current accounting period and for the last 7 completed accounting periods of '''''SCANZ'''''.		#The accounting records must be kept in written form or in a form or manner that is easily accessible and convertible into written form.
			#The accounting records must be kept for the current accounting period and for the last 7 completed accounting periods of '''''SCANZ'''''.

	==Balance date==		==Balance date==

Kerry McSaveney: /* Financial reporting */

2025-08-02T07:27:53Z

Financial reporting

← Older revision		Revision as of 07:27, 2 August 2025
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	#''Failure to report within a further month without appropriate explanation is grounds for the suspension of that '''branch'''.''		#''Failure to report within a further month without appropriate explanation is grounds for the suspension of that '''branch'''.''
	#''The end-of-year accounts must be presented to the '''annual general meeting''' for approval by the membership.		#''The end-of-year accounts must be presented to the '''annual general meeting''' for approval by the membership.
	#''A copy of the approved report shall be registered with the Registrar of Incorporated Societies within 4 weeks of that meeting accompanied by a certificate stating that it has{ been approved by a '''general meeting''' of the membership.''		#''A copy of the approved report shall be registered with the Registrar of Incorporated Societies within 4 weeks of that meeting accompanied by a certificate stating that it has been approved by a '''general meeting''' of the membership.''

Kerry McSaveney: /* Financial reporting */

2025-08-02T07:27:44Z

Financial reporting

← Older revision		Revision as of 07:27, 2 August 2025
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	#''Failure to report without appropriate explanation is grounds for suspension of the responsible '''officer''' in that '''branch'''.''		#''Failure to report without appropriate explanation is grounds for suspension of the responsible '''officer''' in that '''branch'''.''
	#''Failure to report within a further month without appropriate explanation is grounds for the suspension of that '''branch'''.''		#''Failure to report within a further month without appropriate explanation is grounds for the suspension of that '''branch'''.''
	#''~~As required by the '''Act''', the~~ end-of-year accounts must be presented to the '''annual general meeting''' for approval by the membership. ~~<del>, a copy of which is</del> {{Edit}}~~A copy of the approved report shall be~~{{/Edit}}~~ registered with the Registrar of Incorporated Societies within 4 weeks of that meeting accompanied by a certificate stating ~~{{Edit}}~~that it has{~~{/Edit}}~~ been approved by a '''general meeting''' of the membership.'' ~~{{Comment}}Again, two notions, two sentences. (SC) {{Comment}}~~		#''The end-of-year accounts must be presented to the '''annual general meeting''' for approval by the membership.
			#''A copy of the approved report shall be registered with the Registrar of Incorporated Societies within 4 weeks of that meeting accompanied by a certificate stating that it has{ been approved by a '''general meeting''' of the membership.''

Kerry McSaveney: /* Balance date (mandatory section) */

2025-08-02T07:26:45Z

Balance date (mandatory section)

← Older revision		Revision as of 07:26, 2 August 2025
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	#The accounting records must be kept in written form or in a form or manner that is easily accessible and convertible into written form. And the accounting records must be kept for the current accounting period and for the last 7 completed accounting periods of '''''SCANZ'''''.		#The accounting records must be kept in written form or in a form or manner that is easily accessible and convertible into written form. And the accounting records must be kept for the current accounting period and for the last 7 completed accounting periods of '''''SCANZ'''''.

	==Balance date ~~(mandatory section)~~==		==Balance date==
	~~{\| class="wikitable" style="margin-left: 10px;"~~
	\|The balance date determines timelines for other obligations. For instance, your society must hold its annual general meeting within 6 months of its balance date. It must also prepare and file annual financial statements with the Registrar within 6 months of its balance date.
	~~<P>The Act and Regulations determine the specific requirements for how each society prepares its financial statements, and whether they need to be audited.~~
	\|}
	#'''''SCANZ's''''' financial year shall commence on ''1 April'' of each year and end on ''31 March'' (the latter date being '''''SCANZ's''''' balance date).		#'''''SCANZ's''''' financial year shall commence on ''1 April'' of each year and end on ''31 March'' (the latter date being '''''SCANZ's''''' balance date).

← Older revision		Revision as of 06:35, 11 August 2025
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	{{ChapterInfo\|SCANZ Draft Constitution handbook\|8\|Finances}}		{{ChapterInfo\|SCANZ Draft Constitution handbook\|8\|Finances}}
	~~{\| class="wikitable" style="margin-left: 10px;"~~
	\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
	\|}
	==Control and management==		==Control and management==
	#The funds and property of '''''SCANZ''''' will be controlled, invested and disposed of by the '''committee''', subject to this '''constitution''', and devoted solely to the promotion of the purposes of '''''SCANZ'''		#The funds and property of '''SCANZ''' will be controlled, invested and disposed of by the '''committee''', subject to this '''constitution''', and devoted solely to the promotion of the purposes of '''SCANZ'''
	##'''Branches''' and the '''Kingdom of Lochac''' will have '''SCANZ''' funds allocated for their needs.''		##'''Branches''' and the '''Kingdom of Lochac''' will have '''SCANZ''' funds allocated for their needs.
	#The '''committee''' will maintain bank accounts ''for '''SCANZ'''''.		#The '''committee''' will maintain bank accounts ''for '''SCANZ'''.
	##'''''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.''		##'''Branches''' will hold allocated '''SCANZ''' funds in their own sub-accounts, administered at the '''branch''' level with local account authorisers according to applicable financial policy.
	##''The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.''		##The '''Kingdom of Lochac''' will hold allocated '''SCANZ''' funds for costs associated with kingdom-level activities, administered by the Council of the Purse according to applicable financial policy.
	#All money received on account of '''''SCANZ''''' must be banked within ''10'' '''working days''' after receipt ''or after the end of the event at which it was received.''		#All money received on account of '''SCANZ''' must be banked within ''10'' '''working days''' after receipt ''or after the end of the event at which it was received.
	#All accounts paid or for payment ''from corporate or kingdom allocated funds'' must be submitted to the '''committee''' for approval of payment.		#All accounts paid or for payment from corporate or kingdom allocated funds must be submitted to the '''committee''' for approval of payment.
	#''All accounts paid or for payment ''from '''branch''' allocated '''SCANZ''' funds'' must approved according to applicable financial policy.''		#All accounts paid or for payment from '''branch''' allocated '''SCANZ''' funds must approved according to applicable financial policy.
	#The '''committee '''must ensure that there are kept at all times accounting records that —		#The '''committee '''must ensure that there are kept at all times accounting records that —
	##correctly record the transactions of '''''SCANZ''' and its '''branches''''', and		##correctly record the transactions of '''SCANZ''' and its '''branches''', and
	##allow '''''SCANZ''''' to produce financial statements that comply with the requirements of the '''Act''', and		##allow '''SCANZ''' to produce financial statements that comply with the requirements of the '''Act''', and
	##would enable the financial statements to be readily and properly audited (if required under any legislation or '''''SCANZ's''''' '''constitution''').		##would enable the financial statements to be readily and properly audited (if required under any legislation or '''SCANZ's''' '''constitution''').
	#The '''committee''' must establish and maintain a satisfactory system of control of '''''SCANZ's''''' accounting records.		#The '''committee''' must establish and maintain a satisfactory system of control of '''SCANZ's''' accounting records.
	#The accounting records must be kept in written form or in a form or manner that is easily accessible and convertible into written form.		#The accounting records must be kept in written form or in a form or manner that is easily accessible and convertible into written form.
	#The accounting records must be kept for the current accounting period and for the last 7 completed accounting periods of '''''SCANZ'''''.		#The accounting records must be kept for the current accounting period and for the last 7 completed accounting periods of '''SCANZ'''.

	==Balance date==		==Balance date==
	#'''''SCANZ's''''' financial year shall commence on ''1 April'' of each year and end on ''31 March'' (the latter date being '''''SCANZ's''''' balance date).		#'''SCANZ's''' financial year shall commence on 1 April of each year and end on 31 March (the latter date being '''SCANZ's''' balance date).

	==''Financial reporting''==		==Financial reporting==
	#'''''Branches''' of '''SCANZ''' will report to the '''SCANZ treasurer''' or their appointed representative according to guidelines that may be set by the '''SCANZ treasurer''' from time to time.''		#'''Branches''' of '''SCANZ''' will report to the '''SCANZ treasurer''' or their appointed representative according to guidelines that may be set by the '''SCANZ treasurer''' from time to time.
	#''Failure to report without appropriate explanation is grounds for suspension of the responsible '''officer''' in that '''branch'''.''		#Failure to report without appropriate explanation is grounds for suspension of the responsible '''officer''' in that '''branch'''.
	#''Failure to report within a further month without appropriate explanation is grounds for the suspension of that '''branch'''.''		#Failure to report within a further month without appropriate explanation is grounds for the suspension of that '''branch'''.
	#''The end-of-year accounts must be presented to the '''annual general meeting''' for approval by the membership.		#The end-of-year accounts must be presented to the '''annual general meeting''' for approval by the membership.
	#''A copy of the approved report shall be registered with the Registrar of Incorporated Societies within 4 weeks of that meeting accompanied by a certificate stating that it has been approved by a '''general meeting''' of the membership.''		#A copy of the approved report shall be registered with the Registrar of Incorporated Societies within 4 weeks of that meeting accompanied by a certificate stating that it has been approved by a '''general meeting''' of the membership.