Members - Revision history

Kerry McSaveney: Approved at August 2025 AGM

2025-08-15T20:17:21Z

Approved at August 2025 AGM

← Older revision		Revision as of 20:17, 15 August 2025
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	{{ChapterInfo\|SCANZ ~~Draft~~ Constitution handbook\|2\|Members}}		{{ChapterInfo\|SCANZ Constitution handbook\|2\|Members}}
	==Minimum number of members==		==Minimum number of members==
	#'''SCANZ''' must maintain at least the minimum number of '''members''' required by the Act. These are counted from '''subscribing members''' only.		#'''SCANZ''' must maintain at least the minimum number of '''members''' required by the Act. These are counted from '''subscribing members''' only.

Kerry McSaveney: /* Types of members */

2025-08-15T20:16:51Z

Types of members

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	###Subscribing membership conveys the following privileges:		###Subscribing membership conveys the following privileges:
	####eligibility to hold office in '''SCANZ''', if not otherwise ineligible.		####eligibility to hold office in '''SCANZ''', if not otherwise ineligible.
	####the right to vote in polls, submit and vote upon motions at meetings of '''SCANZ''', if aged ~~{{Edit}}~~14 years~~{{/Edit}}~~ or older.		####the right to vote in polls, submit and vote upon motions at meetings of '''SCANZ''', if aged 14 years or older.
	####a subscription to the newsletter of the '''Kingdom of Lochac'''		####a subscription to the newsletter of the '''Kingdom of Lochac'''
	####any other privileges designated by '''SCANZ''' or its '''branches''' available to '''subscribing members'''.		####any other privileges designated by '''SCANZ''' or its '''branches''' available to '''subscribing members'''.
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	###Event memberships will not be granted to individuals who have had membership denied by '''SCANZ''' or its '''affiliates'''.		###Event memberships will not be granted to individuals who have had membership denied by '''SCANZ''' or its '''affiliates'''.
	###Event membership does not convey the privileges of a '''subscribing membership'''.		###Event membership does not convey the privileges of a '''subscribing membership'''.
	##~~{{Edit}}~~An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.~~{{/Edit}}~~		##An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.
	###~~{{Comment}}Suggestion -~~ If there is no direct '''operating agreement''' with '''SCANZ''', '''affiliate members''' will be granted the same limited privileges as an '''event member''' for a single '''event'''.~~{{/Comment}}~~		###If there is no direct '''operating agreement''' with '''SCANZ''', '''affiliate members''' will be granted the same limited privileges as an '''event member''' for a single '''event'''.

	==Becoming a member==		==Becoming a member==

Kerry McSaveney: /* Types of members */

2025-08-12T01:53:32Z

Types of members

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	###Event membership does not convey the privileges of a '''subscribing membership'''.		###Event membership does not convey the privileges of a '''subscribing membership'''.
	##{{Edit}}An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.{{/Edit}}		##{{Edit}}An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.{{/Edit}}
			###{{Comment}}Suggestion - If there is no direct '''operating agreement''' with '''SCANZ''', '''affiliate members''' will be granted the same limited privileges as an '''event member''' for a single '''event'''.{{/Comment}}

	==Becoming a member==		==Becoming a member==

Scott Campbell: /* Types of members */

2025-08-10T04:21:17Z

Types of members

← Older revision		Revision as of 04:21, 10 August 2025
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	###Subscribing membership conveys the following privileges:		###Subscribing membership conveys the following privileges:
	####eligibility to hold office in '''SCANZ''', if not otherwise ineligible.		####eligibility to hold office in '''SCANZ''', if not otherwise ineligible.
	####the right to vote in polls, submit and vote upon motions at meetings of '''SCANZ''', if aged 14 years or older.		####the right to vote in polls, submit and vote upon motions at meetings of '''SCANZ''', if aged {{Edit}}14 years{{/Edit}} or older.
	####a subscription to the newsletter of the '''Kingdom of Lochac'''		####a subscription to the newsletter of the '''Kingdom of Lochac'''
	####any other privileges designated by '''SCANZ''' or its '''branches''' available to '''subscribing members'''.		####any other privileges designated by '''SCANZ''' or its '''branches''' available to '''subscribing members'''.
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	###Event memberships will not be granted to individuals who have had membership denied by '''SCANZ''' or its '''affiliates'''.		###Event memberships will not be granted to individuals who have had membership denied by '''SCANZ''' or its '''affiliates'''.
	###Event membership does not convey the privileges of a '''subscribing membership'''.		###Event membership does not convey the privileges of a '''subscribing membership'''.
	##An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.		##{{Edit}}An '''affiliate member''' is an individual who is not a current '''subscribing member''' of SCANZ, but who has been granted temporary membership with privileges as determined by the '''operating agreement''' created with the organisation they are a member of.{{/Edit}}

	==Becoming a member==		==Becoming a member==

Kerry McSaveney at 22:11, 9 August 2025

2025-08-09T22:11:25Z

← Older revision		Revision as of 22:11, 9 August 2025
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	{{ChapterInfo\|SCANZ Draft Constitution handbook\|2\|Members}}		{{ChapterInfo\|SCANZ Draft Constitution handbook\|2\|Members}}
	~~{\| class="wikitable" style="margin-left: 10px;"~~
	\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
	\|}
	==Minimum number of members==		==Minimum number of members==
	#'''SCANZ''' must maintain at least the minimum number of '''members''' required by the Act. These are counted from '''subscribing members''' only.		#'''SCANZ''' must maintain at least the minimum number of '''members''' required by the Act. These are counted from '''subscribing members''' only.

Kerry McSaveney: /* Becoming a member again */

2025-08-09T22:10:46Z

Becoming a member again

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	==Becoming a member again==		==Becoming a member again==
	#Any former '''member''' may apply for re-admission in the manner prescribed for new applicants.		#Any former '''member''' may apply for re-admission in the manner prescribed for new applicants.
	#But, if a former '''member's''' membership was terminated following a disciplinary or dispute resolution process ''(revoked and/or denied by '''SCANZ''')'', the applicant may be re-admitted only by a resolution passed at a '''general meeting''' on the recommendation of the '''committee'''.		#But, if a former '''member's''' membership was terminated following a disciplinary or dispute resolution process (revoked and/or denied by '''SCANZ'''), the applicant may be re-admitted only by a resolution passed at a '''general meeting''' on the recommendation of the '''committee'''.

Kerry McSaveney: /* Obligations once membership has ceased */

2025-08-09T22:10:29Z

Obligations once membership has ceased

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	==Obligations once membership has ceased==		==Obligations once membership has ceased==
	#An individual who has ceased to be a '''member''' under this '''constitution''' -		#An individual who has ceased to be a '''member''' under this '''constitution''' -
	##must cease to hold themself out as a '''member''' of '''''SCANZ''''', and		##must cease to hold themself out as a '''member''' of '''SCANZ''', and
	##must return to '''''SCANZ''' or its '''branches''''' all material provided to '''members''' by '''''SCANZ''' or its '''branches.'''''		##must return to '''SCANZ''' or its '''branches''' all material provided to '''members''' by '''SCANZ''' or its '''branches.'''
	##will cease to be entitled to any of the rights of a '''''SCANZ member'''''.		##will cease to be entitled to any of the rights of a '''SCANZ member'''.
	##''will not be refunded any remaining membership fee.''		##will not be refunded any remaining membership fee.
	#''An individual who has had their membership terminated following a '''dispute resolution process''' under this '''constitution''' or a resolution by the '''committee''' that the individual has brought the organisation into disrepute -		#An individual who has had their membership terminated following a '''dispute resolution process''' under this '''constitution''' or a resolution by the '''committee''' that the individual has brought the organisation into disrepute -
	##''must also cease to participate in the activities of '''SCANZ''' or any other '''SCA''' affiliate until this action is reversed.''		##must also cease to participate in the activities of '''SCANZ''' or any other '''SCA''' affiliate until this action is reversed.

	==Becoming a member again==		==Becoming a member again==
	#Any former '''member''' may apply for re-admission in the manner prescribed for new applicants.		#Any former '''member''' may apply for re-admission in the manner prescribed for new applicants.
	#But, if a former '''member's''' membership was terminated following a disciplinary or dispute resolution process ''(revoked and/or denied by '''SCANZ''')'', the applicant may be re-admitted only by a resolution passed at a '''general meeting''' on the recommendation of the '''committee'''.		#But, if a former '''member's''' membership was terminated following a disciplinary or dispute resolution process ''(revoked and/or denied by '''SCANZ''')'', the applicant may be re-admitted only by a resolution passed at a '''general meeting''' on the recommendation of the '''committee'''.

Kerry McSaveney: /* Revocation and denial of membership */

2025-08-09T22:07:17Z

Revocation and denial of membership

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	###the date specified in a resolution of the '''committee''' and when a '''member’s''' membership has been terminated the '''committee''' will promptly notify the former '''member''' in writing.		###the date specified in a resolution of the '''committee''' and when a '''member’s''' membership has been terminated the '''committee''' will promptly notify the former '''member''' in writing.
	===Revocation and denial of membership===		===Revocation and denial of membership===
	#Membership of SCANZ may be revoked and/or denied at the sole discretion of the committee for the following reasons:		#Membership of '''SCANZ''' may be revoked and/or denied at the sole discretion of the '''committee''' for the following reasons:
	##Actions that endanger public health and safety, or disturb the peace of an SCANZ activity, in a manner which would make it reasonable for the modern authorities to be called in for assistance.		##Actions that endanger public health and safety, or disturb the peace of an '''SCANZ''' activity, in a manner which would make it reasonable for the modern authorities to be called in for assistance.
	##Actions in the course of performing official duties on behalf of SCANZ which would make it reasonable for the modern authorities to be called in for assistance.		##Actions in the course of performing official duties on behalf of '''SCANZ''' which would make it reasonable for the modern authorities to be called in for assistance.
	##Actions that endanger the operation or viability of SCANZ.		##Actions that endanger the operation or viability of '''SCANZ'''.
	##Violation of the constitution or other rules of SCANZ.		##Violation of the '''constitution''' or other rules of '''SCANZ'''.
	##Conviction of violation of civil or criminal law.		##Conviction of violation of civil or criminal law.
	#Membership may also be denied if the reasons for a previous revocation of membership are still considered valid by the committee.		#Membership may also be denied if the reasons for a previous revocation of membership are still considered valid by the '''committee'''.
	#The '''committee''' may resolve to terminate/revoke or deny membership temporarily for a period determined by the '''committee''' at the time of the action (suspension), or permanently.		#The '''committee''' may resolve to terminate/revoke or deny membership temporarily for a period determined by the '''committee''' at the time of the action (suspension), or permanently.
	#In the case of permanent denial of membership, no future membership application will be accepted from the party denied membership.		#In the case of permanent denial of membership, no future membership application will be accepted from the party denied membership.

Kerry McSaveney: /* Ceasing to be a member */

2025-08-09T22:02:03Z

Ceasing to be a member

Kerry McSaveney: /* Subscriptions and fees */

2025-08-09T21:59:15Z

Subscriptions and fees

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	==Subscriptions and fees==		==Subscriptions and fees==
	#''Subscribing memberships are deemed to start on the date on which the '''SCANZ Registrar''' enters that membership on '''SCANZ's''' register of '''members'''.''		#Subscribing memberships are deemed to start on the date on which the '''SCANZ Registrar''' enters that membership on '''SCANZ's''' register of '''members'''.
	#''Subscribing memberships are for 1 year or any longer periods chosen on the membership form and expire at the end of the calendar month the membership started in.''		#Subscribing memberships are for 1 year or any longer periods chosen on the membership form and expire at the end of the calendar month the membership started in.
	#''Fees for each class of membership may be reviewed at a '''committee meeting''' at the discretion of the '''committee'''. A review need not always result in an adjustment.''		#Fees for each class of membership may be reviewed at a '''committee meeting''' at the discretion of the '''committee'''. A review need not always result in an adjustment.
	#''The '''committee''' may set different rates within each class of membership using clearly defined criteria, as determined by the '''committee'''.''		#The '''committee''' may set different rates within each class of membership using clearly defined criteria, as determined by the '''committee'''.

	==Ceasing to be a member==		==Ceasing to be a member==

← Older revision		Revision as of 22:02, 9 August 2025
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	==Ceasing to be a member==		==Ceasing to be a member==
	===''General''===		===General===
	#''An '''event member''' ceases to be an '''event member''' at the end of the '''event''' that the membership applies to, or earlier if removed from the event by the organisers.''		#An '''event member''' ceases to be an '''event member''' at the end of the '''event''' that the membership applies to, or earlier if removed from the event by the organisers.
	#A '''''subscribing member''''' ceases to be a '''member''' -		#A '''subscribing member''' ceases to be a '''member''' -
	##by resignation by written notice signed by that '''member''' to the '''committee''', or		##by resignation by written notice signed by that '''member''' to the '''committee''', or
	##''by failure to renew their membership subscription, or''		##by failure to renew their membership subscription, or
	##on death, or		##on death, or
	##on termination of a '''''subscribing member's''''' membership following a dispute resolution process under this '''constitution''', or		##on termination of a '''subscribing member's''' membership following a dispute resolution process under this '''constitution''', or
	##by resolution of the '''committee''' where, in the opinion of the '''committee''' the '''member''' has brought '''''SCANZ''''' into disrepute.		##by resolution of the '''committee''' where, in the opinion of the '''committee''' the '''member''' has brought '''SCANZ''' into disrepute.
	##with effect from (as applicable) -		##with effect from (as applicable) -
	###the date of receipt of the '''member's''' notice of resignation by the '''committee''' (or any subsequent date stated in the notice of resignation), or		###the date of receipt of the '''member's''' notice of resignation by the '''committee''' (or any subsequent date stated in the notice of resignation), or
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	###the date of termination of the '''member's''' membership under this '''constitution''', or		###the date of termination of the '''member's''' membership under this '''constitution''', or
	###the date specified in a resolution of the '''committee''' and when a '''member’s''' membership has been terminated the '''committee''' will promptly notify the former '''member''' in writing.		###the date specified in a resolution of the '''committee''' and when a '''member’s''' membership has been terminated the '''committee''' will promptly notify the former '''member''' in writing.
	===''Revocation and denial of membership''===		===Revocation and denial of membership===
	#''Membership of SCANZ may be revoked and/or denied at the sole discretion of the committee for the following reasons:		#Membership of SCANZ may be revoked and/or denied at the sole discretion of the committee for the following reasons:
	##''Actions that endanger public health and safety, or disturb the peace of an SCANZ activity, in a manner which would make it reasonable for the modern authorities to be called in for assistance.		##Actions that endanger public health and safety, or disturb the peace of an SCANZ activity, in a manner which would make it reasonable for the modern authorities to be called in for assistance.
	##''Actions in the course of performing official duties on behalf of SCANZ which would make it reasonable for the modern authorities to be called in for assistance.		##Actions in the course of performing official duties on behalf of SCANZ which would make it reasonable for the modern authorities to be called in for assistance.
	##''Actions that endanger the operation or viability of SCANZ.		##Actions that endanger the operation or viability of SCANZ.
	##''Violation of the constitution or other rules of SCANZ.		##Violation of the constitution or other rules of SCANZ.
	##''Conviction of violation of civil or criminal law.		##Conviction of violation of civil or criminal law.
	#''Membership may also be denied if the reasons for a previous revocation of membership are still considered valid by the committee.		#Membership may also be denied if the reasons for a previous revocation of membership are still considered valid by the committee.
	#''The '''committee''' may resolve to terminate/revoke or deny membership temporarily for a period determined by the '''committee''' at the time of the action (suspension), or permanently.''		#The '''committee''' may resolve to terminate/revoke or deny membership temporarily for a period determined by the '''committee''' at the time of the action (suspension), or permanently.
	#''In the case of permanent denial of membership, no future membership application will be accepted from the party denied membership.''		#In the case of permanent denial of membership, no future membership application will be accepted from the party denied membership.
	#''The following procedures must be followed for the '''committee''' to resolve to terminate/revoke an individual's membership of '''SCANZ''':''		#The following procedures must be followed for the '''committee''' to resolve to terminate/revoke an individual's membership of '''SCANZ''':
	##''a '''committee meeting''' must be called which the individual in question is invited to attend or submit written grounds to refute the allegations; and		##a '''committee meeting''' must be called which the individual in question is invited to attend or submit written grounds to refute the allegations; and
	##''the individual be provided with the full allegations upon which the revocation is based in writing no less than 1 month in advance of the '''committee meeting'''; and		##the individual be provided with the full allegations upon which the revocation is based in writing no less than 1 month in advance of the '''committee meeting'''; and
	##''that individual is to be given the opportunity to defend themselves; and		##that individual is to be given the opportunity to defend themselves; and
	##''a vote of the '''committee''' will be taken to decide the issue; and		##a vote of the '''committee''' will be taken to decide the issue; and
	##''the individual will be informed in writing of the decision of the '''committee'''; and		##the individual will be informed in writing of the decision of the '''committee'''; and
	##''in situations where the '''committee''' makes a decision to revoke a membership, this decision and the reasons for it must be communicated in writing to the governing bodies of '''SCA Inc''' and any other '''SCA''' bodies affiliated with '''SCANZ''' and to the '''SCANZ registrar''' who will record the revocation in the membership records.		##in situations where the '''committee''' makes a decision to revoke a membership, this decision and the reasons for it must be communicated in writing to the governing bodies of '''SCA Inc''' and any other '''SCA''' bodies affiliated with '''SCANZ''' and to the '''SCANZ registrar''' who will record the revocation in the membership records.
	#''Revocations or denials of membership carried out with due process by '''SCA Inc''' or any of its '''affiliates''' and notified to '''SCANZ''' will be sustained by '''SCANZ''' in accordance with the '''operating agreements''' between '''SCANZ''' and its '''affiliates'''.		#Revocations or denials of membership carried out with due process by '''SCA Inc''' or any of its '''affiliates''' and notified to '''SCANZ''' will be sustained by '''SCANZ''' in accordance with the '''operating agreements''' between '''SCANZ''' and its '''affiliates'''.

	==Obligations once membership has ceased==		==Obligations once membership has ceased==