Records - Revision history

Kerry McSaveney: Approved at August 2025 AGM

2025-08-15T20:27:33Z

Approved at August 2025 AGM

← Older revision		Revision as of 20:27, 15 August 2025
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	{{ChapterInfo\|SCANZ ~~Draft~~ Constitution handbook\|7\|Records}}		{{ChapterInfo\|SCANZ Constitution handbook\|7\|Records}}
	==Register of members==		==Register of members==
	#'''SCANZ''' must keep an up-to-date Register of Members.		#'''SCANZ''' must keep an up-to-date Register of Members.

Kerry McSaveney: /* Register of members */

2025-08-15T20:26:53Z

← Older revision		Revision as of 20:26, 15 August 2025
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	##Their name, and		##Their name, and
	##The date on which they became a '''subscribing member''' (if there is no record of the date they joined, this date will be recorded as "Unknown"), and		##The date on which they became a '''subscribing member''' (if there is no record of the date they joined, this date will be recorded as "Unknown"), and
	##Their contact details, including —		##Their '''contact details''', including —
	###A physical address, and		###A physical address, and
	###An email address, and		###An email address, and
	###A telephone number.		###A telephone number.
	#The register will also include when the '''subscribing member's''' membership expires.		#The register will also include when the '''subscribing member's''' membership expires.
	#Every current '''subscribing member''' must promptly advise the '''SCANZ registrar''' of any change of the '''member's''' contact details.		#Every current '''subscribing member''' must promptly advise the '''SCANZ registrar''' of any change of the '''member's''' '''contact details'''.
	#For '''event members''', only name, email address and telephone number need to be collected.		#For '''event members''', only name, email address and telephone number need to be collected.
	#'''SCANZ''' will also keep records of the former '''members''' of '''SCANZ'''. This includes the records of '''event members'''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''SCANZ''' will record:		#'''SCANZ''' will also keep records of the former '''members''' of '''SCANZ'''. This includes the records of '''event members'''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''SCANZ''' will record:

Kerry McSaveney: /* Register of members */

2025-08-11T06:33:45Z

← Older revision		Revision as of 06:33, 11 August 2025
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	#Every current '''subscribing member''' must promptly advise the '''SCANZ registrar''' of any change of the '''member's''' contact details.		#Every current '''subscribing member''' must promptly advise the '''SCANZ registrar''' of any change of the '''member's''' contact details.
	#For '''event members''', only name, email address and telephone number need to be collected.		#For '''event members''', only name, email address and telephone number need to be collected.
	#'''SCANZ''' will also keep records of the former '''members''' of '''SCANZ'''. ''This includes the records of '''event members'''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''SCANZ''' will record:		#'''SCANZ''' will also keep records of the former '''members''' of '''SCANZ'''. This includes the records of '''event members'''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''SCANZ''' will record:
	##The former '''member's''' name, and		##The former '''member's''' name, and
	##The date the former '''member''' ceased to be a '''member'''.		##The date the former '''member''' ceased to be a '''member'''.

Kerry McSaveney at 06:33, 11 August 2025

2025-08-11T06:33:33Z

Kerry McSaveney at 08:34, 7 August 2025

2025-08-07T08:34:20Z

← Older revision		Revision as of 08:34, 7 August 2025
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	{{ChapterInfo\|SCANZ Draft Constitution\|7\|Records}}		{{ChapterInfo\|SCANZ Draft Constitution handbook\|7\|Records}}
	{\| class="wikitable" style="margin-left: 10px;"		{\| class="wikitable" style="margin-left: 10px;"
	\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.		\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.

Kerry McSaveney: /* Register of members */

2025-08-02T07:15:46Z

← Older revision		Revision as of 07:15, 2 August 2025
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	###A telephone number.		###A telephone number.
	#The register will also include ''when the '''subscribing member's''' membership expires.''		#The register will also include ''when the '''subscribing member's''' membership expires.''
	#Every current '''''subscribing member''''' must promptly advise ''the SCANZ registrar''''' of any change of the '''member's''' contact details.		#Every current '''''subscribing member''''' must promptly advise ''the '''SCANZ registrar''''' of any change of the '''member's''' contact details.
	#''For '''event members''', only name, email address and telephone number need to be collected.''		#''For '''event members''', only name, email address and telephone number need to be collected.''
	#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:		#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:

Kerry McSaveney: /* Register of members */

2025-08-02T07:15:30Z

← Older revision		Revision as of 07:15, 2 August 2025
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	#The register will also include ''when the '''subscribing member's''' membership expires.''		#The register will also include ''when the '''subscribing member's''' membership expires.''
	#Every current '''''subscribing member''''' must promptly advise ''the SCANZ registrar''''' of any change of the '''member's''' contact details.		#Every current '''''subscribing member''''' must promptly advise ''the SCANZ registrar''''' of any change of the '''member's''' contact details.
	#For '''event members''', only name, email address and telephone number need to be collected.		#''For '''event members''', only name, email address and telephone number need to be collected.''
	#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:		#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:
	##The former '''member's''' name, and		##The former '''member's''' name, and

Kerry McSaveney: /* Register of members */

2025-08-02T07:14:52Z

← Older revision		Revision as of 07:14, 2 August 2025
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	###A telephone number.		###A telephone number.
	#The register will also include ''when the '''subscribing member's''' membership expires.''		#The register will also include ''when the '''subscribing member's''' membership expires.''
	#Every current '''''subscribing member''''' must promptly advise ''~~'''<del>~~SCANZ~~</del>{{Edit}}the~~ registrar~~{{/Edit}}~~''''' of any change of the '''member's''' contact details. ~~{{Comment}}"Advising SCANZ" is too vague. The registrar is the specific person to be advised. (SC) {{/Comment}}~~		#Every current '''''subscribing member''''' must promptly advise ''the SCANZ registrar''''' of any change of the '''member's''' contact details.
	#For '''event members''', only name, email address and telephone number need to be collected.		#For '''event members''', only name, email address and telephone number need to be collected.
	#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:		#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:

Kerry McSaveney at 07:14, 2 August 2025

2025-08-02T07:14:07Z

← Older revision		Revision as of 07:14, 2 August 2025
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			{{ChapterInfo\|SCANZ Draft Constitution\|7\|Records}}
	{\| class="wikitable" style="margin-left: 10px;"		{\| class="wikitable" style="margin-left: 10px;"
	\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]~~. The help text in boxes is usually that provided by the Constitution Builder to explain requirements~~. Items in '''bold''' are defined terms.		\|Text in ''italics'' has been added for our purposes including content from our previous rules of incorporation. Plain text is from the Companies Office's [https://isb.companiesoffice.govt.nz/constitutionbuilder/ Constitution Builder]. Items in '''bold''' are defined terms.
	~~\|}{{DISPLAYTITLE:Records}}~~
	~~<div class='rulesNumbering' style="counter-reset: page 7">~~
	~~==Register of members (mandatory section)==~~
	~~{\| class="wikitable" style="margin-left: 10px;"~~
	~~\|The Act requires a society to record in its register of members the name of each member, along with their last known contact details and the date on which each person became a member.~~
	~~<P>This rule reflects the requirements of the Act and the Regulations. It also includes additional information you may find useful to record about your members.~~
	~~<P>Take care when collecting and storing personal information. Ensure you are only collecting the information you need and that you are storing it securely~~.
	\|}		\|}
			==Register of members==
	#'''''SCANZ''''' must keep an up-to-date Register of Members.		#'''''SCANZ''''' must keep an up-to-date Register of Members.
	#For each current '''''subscribing member''''', the information contained in the Register of Members must include —		#For each current '''''subscribing member''''', the information contained in the Register of Members must include —
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	#''If membership was terminated or denied as a result of a dispute resolution process under this '''constitution''', by resolution of the '''committee''', or similar by an SCA affiliate, the former '''member's''' name will be kept indefinitely in order to be able to continue to deny them membership in the future.''		#''If membership was terminated or denied as a result of a dispute resolution process under this '''constitution''', by resolution of the '''committee''', or similar by an SCA affiliate, the former '''member's''' name will be kept indefinitely in order to be able to continue to deny them membership in the future.''

	==Interests register ~~(mandatory section)~~==		==Interests register==
	~~{\| class="wikitable" style="margin-left: 10px;"~~
	~~\|Officers have a duty to disclose interests to the committee. They must make this disclosure as soon as they become aware they have an interest in any matter being considered by the committee.~~
	~~<P>Including members of a sub-committee reflects current best practice.~~
	~~<P>The committee must keep and maintain a register of these disclosures in an interests register, and an officer of the society may inspect this register at any reasonable time.~~
	\|}
	#The '''committee''' must at all times maintain an up-to-date register of the interests disclosed by '''officers''' and by members of any sub-committee.		#The '''committee''' must at all times maintain an up-to-date register of the interests disclosed by '''officers''' and by members of any sub-committee.

	==Access to information for members ~~(mandatory section)~~==		==Access to information for members==
	~~{\| class="wikitable" style="margin-left: 10px;"~~
	~~\|This rule reflects the requirements of the Act relating to the access to information for members.~~
	~~<P>It includes —~~
	*the grounds for refusing a request, and
	*how a member can withdraw their request.
	\|}
	#A '''member''' may at any time make a written request to '''''SCANZ''''' for information held by '''''SCANZ'''''.		#A '''member''' may at any time make a written request to '''''SCANZ''''' for information held by '''''SCANZ'''''.
	#The request must specify the information sought in sufficient detail to enable the information to be identified.		#The request must specify the information sought in sufficient detail to enable the information to be identified.
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	##that the '''member''' considers the charge to be unreasonable.		##that the '''member''' considers the charge to be unreasonable.
	#Nothing in this rule limits Information Privacy Principle 6 of the Privacy Act 2020 relating to access to personal information.		#Nothing in this rule limits Information Privacy Principle 6 of the Privacy Act 2020 relating to access to personal information.
	~~[[Category:SCANZ\|G]]~~

Scott Campbell: /* Register of members (mandatory section) */

2025-07-07T03:36:18Z

← Older revision		Revision as of 03:36, 7 July 2025
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	###A telephone number.		###A telephone number.
	#The register will also include ''when the '''subscribing member's''' membership expires.''		#The register will also include ''when the '''subscribing member's''' membership expires.''
	#Every current '''''subscribing member''''' must promptly advise '''''SCANZ''''' of any change of the '''member's''' contact details.		#Every current '''''subscribing member''''' must promptly advise '''''<del>SCANZ</del>{{Edit}}the registrar{{/Edit}}''''' of any change of the '''member's''' contact details. {{Comment}}"Advising SCANZ" is too vague. The registrar is the specific person to be advised. (SC) {{/Comment}}
	#For '''event members''', only name, email address and telephone number need to be collected.		#For '''event members''', only name, email address and telephone number need to be collected.
	#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record:		#'''''SCANZ''''' will also keep records of the former '''members''' of '''''SCANZ'''''. ''This includes the records of '''event members'''''. For each '''member''' who ceased to be a '''member''' within the previous 7 years, '''''SCANZ''''' will record: