Talk:Officers - Revision history

Kerry McSaveney: /* Ceasing to hold office (recommended section) */

2025-08-02T03:53:50Z

Ceasing to hold office (recommended section)

← Older revision		Revision as of 03:53, 2 August 2025
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	This is a rule commonly found in society constitutions.		This is a rule commonly found in society constitutions.
	<P>The second paragraph specifically requires former officers to return society property to the society.		<P>The second paragraph specifically requires former officers to return society property to the society.
			==Conflicts of interest (mandatory section)==
			The Act imposes a duty on officers to disclose any interest in a matter affecting or relating to the society.
			<P>Including members of a sub-committee reflects current best practice.

Kerry McSaveney: /* Term (mandatory section) */

2025-08-02T03:53:15Z

Term (mandatory section)

← Older revision		Revision as of 03:53, 2 August 2025
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	Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.		Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.
	<P>Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.		<P>Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.
	#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX{{/~~Edit}}~~ year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.		#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX</span> year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.
	#No '''officer''' shall serve for more than {{Edit}}XXX{{/~~Edit}}~~ consecutive terms.		#No '''officer''' shall serve for more than {{Edit}}XXX</span> consecutive terms.
	#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/~~Edit}}~~ consecutive years as '''chairperson'''.		#No '''chairperson''' shall serve for more than {{Edit}}XXX</span> consecutive years as '''chairperson'''.

	==Removal of officers (mandatory section)==		==Removal of officers (mandatory section)==
	Under the Act each society’s constitution must contain any grounds for removal of an officer.		Under the Act each society’s constitution must contain any grounds for removal of an officer.

Kerry McSaveney: /* Election or appointment of officers (mandatory section) */

2025-08-02T03:52:54Z

Election or appointment of officers (mandatory section)

Kerry McSaveney: /* Removal of officers (mandatory section) */

2025-08-02T03:47:08Z

Removal of officers (mandatory section)

← Older revision		Revision as of 03:47, 2 August 2025
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	==Removal of officers (mandatory section)==		==Removal of officers (mandatory section)==
	Under the Act each society’s constitution must contain any grounds for removal of an officer.		Under the Act each society’s constitution must contain any grounds for removal of an officer.
			==Ceasing to hold office (recommended section)==
			This is a rule commonly found in society constitutions.
			<P>The second paragraph specifically requires former officers to return society property to the society.

Kerry McSaveney: /* Term (mandatory section) */

2025-08-02T03:46:29Z

Term (mandatory section)

← Older revision		Revision as of 03:46, 2 August 2025
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	#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.		#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.
	#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.		#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.
			==Removal of officers (mandatory section)==
			Under the Act each society’s constitution must contain any grounds for removal of an officer.

Kerry McSaveney: /* Election or appointment of officers (mandatory section) */

2025-08-02T03:44:18Z

Election or appointment of officers (mandatory section)

← Older revision		Revision as of 03:44, 2 August 2025
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	#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).		#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
	#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).		#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
			==Term (mandatory section)==
			Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.
			<P>Note that the last 2 points are optional. Your society should consider whether including either or both would be appropriate.
			#The term of office for all '''officers''' elected to the '''committee''' shall be {{Edit}}XXX{{/Edit}} year(s), expiring at the end of the '''annual general meeting'' in the year corresponding with the last year of each '''officer's''' term of office.
			#No '''officer''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive terms.
			#No '''chairperson''' shall serve for more than {{Edit}}XXX{{/Edit}} consecutive years as '''chairperson'''.

Kerry McSaveney: /* Election or appointment of officers (mandatory section) */

2025-08-02T03:41:47Z

Election or appointment of officers (mandatory section)

← Older revision		Revision as of 03:41, 2 August 2025
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	All officers have an express duty under to act in good faith and in the best interests of the society.		All officers have an express duty under to act in good faith and in the best interests of the society.
	==Election or appointment of officers (mandatory section)==		==Election or appointment of officers (mandatory section)==
	{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}		{{Comment}}We can probably ignore the text here, as our own processes are well specified {{/Comment}}
	<P>The Act requires each society’s constitution to provide for the election and appointment of its officers.		<P>The Act requires each society’s constitution to provide for the election and appointment of its officers.
	<P>Because different approaches may suit different societies, we have provided 3 options to choose from.		<P>Because different approaches may suit different societies, we have provided 3 options to choose from.

Kerry McSaveney: /* Election or appointment of officers (mandatory section) */

2025-08-02T03:41:35Z

Election or appointment of officers (mandatory section)

← Older revision		Revision as of 03:41, 2 August 2025
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	==Election or appointment of officers (mandatory section)==		==Election or appointment of officers (mandatory section)==
	{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}		{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}
	The Act requires each society’s constitution to provide for the election and appointment of its officers.		<P>The Act requires each society’s constitution to provide for the election and appointment of its officers.
	<P>Because different approaches may suit different societies, we have provided 3 options to choose from.		<P>Because different approaches may suit different societies, we have provided 3 options to choose from.
	<P>'''Option 1'''		<P>'''Option 1'''

Kerry McSaveney: /* Officers' duties (recommended) */

2025-08-02T03:41:17Z

Officers' duties (recommended)

← Older revision		Revision as of 03:41, 2 August 2025
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	*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.		*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.
	All officers have an express duty under to act in good faith and in the best interests of the society.		All officers have an express duty under to act in good faith and in the best interests of the society.
			==Election or appointment of officers (mandatory section)==
			{{Comment}}We can probably ignore the text here, as our own processes are well specified{{/Comment}}
			The Act requires each society’s constitution to provide for the election and appointment of its officers.
			<P>Because different approaches may suit different societies, we have provided 3 options to choose from.
			<P>'''Option 1'''
			<P>The election of '''officers''' shall be conducted as follows.
			#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.
			#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX{{/Edit}} '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.
			#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
			#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
			#The failure for any reason of any financial '''Member''' to receive such '''Notice''' of the general meeting shall not invalidate the election.
			#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''.
			#Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).
			<P>'''Option 2'''
			<P>The election of '''Officers''' shall be conducted as follows.
			#At least 7 '''Working Days''' before the date of the '''Annual General Meeting''', the '''Society''' shall give '''Notice''' to all '''Members''' by posting or emailing to them such information (not exceeding one side of an A4 sheet of paper) as may be supplied to the '''Society''' by or on behalf of each nominee, in support of the nomination.
			#Only nominees who are not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) may stand for election and vote in elections.
			#If there are insufficient valid nominations received under this rule, but not otherwise, further nominations may be received from the floor at the '''Annual General Meeting.'''
			#Votes shall be cast in such a manner as the '''Chairperson''' of the '''Annual General Meeting''' shall determine.
			#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' of the '''Annual General Meeting''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
			#The failure for any reason of any financial Member to receive such '''Notice''' shall not invalidate the election.
			#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
			#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an Officer (as described in the ‘Qualification of Officers’ rule above)
			<P>'''Option 3'''
			<P>'''Officers''' shall be elected by remote ballot in accordance with the procedures for giving Notice:
			#At least 3 months prior to the proposed Election Date, the '''Committee''' shall:
			##Set the Election Date for elections to the '''Committee''', and
			##Appoint a Returning Officer for those elections to the '''Committee.'''
			#Within 5 '''Working Days''' of determining the Election Date the '''Society''' shall give '''Notice''' to all financial '''Members''' calling for nominations for '''Committee '''positions requiring to be filled, and such '''Notice''' shall include a nomination form and shall specify the date such nominations must be in the hands of the Returning Officer appointed under sub-paragraph (a)(ii) above, such date being not less than 35 '''Working Days''' prior to the Election Date.
			#A candidate’s written nomination shall be accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above) and may be accompanied by a signed biography not exceeding one A4 page.
			#At least 25 '''Working Days''' prior to the Election Date the '''Secretary''' shall give '''Notice''' to all financial '''Members''' of the nominations received for '''Committee''' positions and, in the event that there are a greater number than required for specific positions, forwarding a voting paper accompanied by the biographies of the candidates for election. Such voting paper shall specify the latest date (not less than 3 '''Working Days''' prior to the Election Date) it must be in the hands of the Returning Officer appointed by the '''Committee''' to be counted as a valid vote.
			#In the event of a ballot being required under sub-paragraph (d) above the candidate/s polling the highest number of votes of financial '''Members''' shall be declared elected by the '''Society''' or the Returning Officer.
			#The failure for any reason of any financial '''Member''' to receive such '''Notice''' shall not invalidate the election.
			#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
			#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).

Kerry McSaveney: /* Qualifications of officers (Mandatory section) */

2025-08-02T03:38:18Z

Qualifications of officers (Mandatory section)

← Older revision		Revision as of 03:38, 2 August 2025
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	*Each such consent and certificate must be in writing and retained in the society's records.		*Each such consent and certificate must be in writing and retained in the society's records.
	To facilitate the process, this rule contains a list reflecting the disqualifying factors which are in the 2022 Act.		To facilitate the process, this rule contains a list reflecting the disqualifying factors which are in the 2022 Act.
			==Officers' duties (recommended)==
			This rule reflects the statutory duties of society officers contained in the Act and sets out an officer’s obligations which are to the society, rather than its members.
			<P>The Act defines an Officer as a natural person who:
			*is a committee member, or
			*is in a position to exercise significant influence over the management of the society. For example, a chief executive or a treasurer.
			All officers have an express duty under to act in good faith and in the best interests of the society.

← Older revision		Revision as of 03:52, 2 August 2025
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	All officers have an express duty under to act in good faith and in the best interests of the society.		All officers have an express duty under to act in good faith and in the best interests of the society.
	==Election or appointment of officers (mandatory section)==		==Election or appointment of officers (mandatory section)==
	{{Comment}}We can probably ignore the text here, as our own processes are well specified {{/~~Comment}}~~		{{Comment}}We can probably ignore the text here, as our own processes are well specified</span>
	<P>The Act requires each society’s constitution to provide for the election and appointment of its officers.		<P>The Act requires each society’s constitution to provide for the election and appointment of its officers.
	<P>Because different approaches may suit different societies, we have provided 3 options to choose from.		<P>Because different approaches may suit different societies, we have provided 3 options to choose from.
Line 20:		Line 20:
	<P>The election of '''officers''' shall be conducted as follows.		<P>The election of '''officers''' shall be conducted as follows.
	#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.		#'''Officers''' shall be elected during '''Annual General Meetings'''. However, if a vacancy in the position of any '''Officer''' occurs between '''Annual General Meetings''', that vacancy shall be filled by resolution of the '''Committee''' (and any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above). Any such appointment must be ratified at the next '''Annual General Meeting'''.
	#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX{{/~~Edit}}~~ '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.		#A candidate’s written nomination, accompanied by the written consent of the nominee with a certificate that the nominee is not disqualified from being appointed or holding office as a '''Officer''' (as described in the ‘Qualification of Officers’ rule above) shall be received by the '''Society''' at least {{Edit}}XXX</span> '''Working Days''' before the date of the '''Annual General Meeting'''. If there are insufficient valid nominations received, further nominations may be received from the floor at the '''Annual General Meeting'''.
	#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).		#Votes shall be cast in such a manner as the person chairing the meeting determines. In the event of any vote being tied, the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
	#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.		#Two '''Members''' (who are not nominees) or non-'''Members''' appointed by the '''Chairperson''' shall act as scrutineers for the counting of the votes and destruction of any voting papers.
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	#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).		#In the event of any vote being tied the tie shall be resolved by the incoming '''Committee''' (excluding those in respect of whom the votes are tied).
	#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).		#In addition to '''Officers''' elected under the foregoing provisions of this rule, the '''Committee''' may appoint other '''Officers''' for a specific purpose, or for a limited period, or generally until the next '''Annual General Meeting'''. Unless otherwise specified by the '''Committee''' any person so appointed shall have full speaking and voting rights as an '''Officer''' of the '''Society'''. Any such appointee must, before appointment, supply a signed consent to appointment and a certificate that the nominee is not disqualified from being appointed or holding office as an '''Officer''' (as described in the ‘Qualification of Officers’ rule above).

	==Term (mandatory section)==		==Term (mandatory section)==
	Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.		Under the Act each society’s constitution must contain the terms of office of officers. We recommend a term of no less than 1 year and no more than 5.