Committee: Difference between revisions

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Approved at August 2025 AGM
 
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{{DISPLAYTITLE:Committee}}
{{ChapterInfo|SCANZ Constitution handbook|4|Committee}}
<div class='rulesNumbering'  style="counter-reset: page  4">
==Committee composition==
{| class="wikitable" style="margin-left: 10px;"
#The '''committee''' will consist of 3 '''officers''':
|The Act specifies that:
##the '''chair'''
*there be at least 3 officers on a society's committee (although most society committees are larger than this), and
*every committee member is an officer, and
*certain people are not permitted to serve as officers (see the 'Officers' Qualifications' rule which specifies who is disqualified from being appointed or holding office).
|}
#The '''committee''' will consist of '''three''' '''officers''':
##the '''chairperson'''
##the '''vice-chair'''
##the '''vice-chair'''
##the '''secretary.'''
##the '''secretary.'''
#{{Edit}}The majority of the '''officers''' must be '''''subscribing members''''' of '''''SCANZ'''''.
 
{| class="wikitable" style="margin-left: 10px;"
==Functions of the committee==
|This rule reinforces the main function of your committee.
#From the end of each '''annual general meeting''' until the end of the next, '''SCANZ''' shall be managed by, or under the direction or supervision of, the '''committee''', in accordance with the Incorporated Societies Act 2022, any regulations made under that '''Act''', and this '''constitution'''.
<P>The Act requires the operation and affairs of a society to be managed by, or under the direction or supervision of its committee.
 
<P>As each committee member is also an officer of the society, the committee must act in good faith and in the best interest of the society when performing the committee's functions.
==Powers of the committee==
|}
#The '''committee''' has all the powers necessary for managing - and for directing and supervising the management of - the operation and affairs of '''SCANZ''', subject to such modifications, exceptions, or limitations as are contained in the '''Act''' or in this '''constitution'''.
#From the end of each '''annual general meeting''' until the end of the next, '''''SCANZ''''' shall be managed by, or under the direction or supervision of, the '''committee''', in accordance with the Incorporated Societies Act 2022, any regulations made under that ''Act'', and this '''constitution'''.
#The '''committee''' has the power to appoint such '''officers''' and enter into contracts for services as are required to carry out the objects of '''SCANZ'''.
{| class="wikitable" style="margin-left: 10px;"
 
|The Act requires the committee's powers to be set out in the society's constitution.
==Sub-committees==
|}
#The '''committee''' may appoint sub-committees consisting of such persons (whether or not '''subscribing members''' of '''SCANZ''') and for such purposes as it thinks fit. Unless otherwise resolved by the '''committee''' -
#The '''committee''' has all the powers necessary for managing - and for directing and supervising the management of - the operation and affairs of '''''SCANZ''''', subject to such modifications, exceptions, or limitations as are contained in the ''Act'' or in this '''constitution'''.
{| class="wikitable" style="margin-left: 10px;"
|This rule is found in many society constitutions, and expressly authorises the establishment of sub-committees.
|}''
#The '''committee''' may appoint sub-committees consisting of such persons (whether or not '''''subscribing members''''' of '''''SCANZ'''') and for such purposes as it thinks fit. Unless otherwise resolved by the '''committee''' -
##the quorum of every sub-committee is half the members of the sub-committee but not less than 2,
##the quorum of every sub-committee is half the members of the sub-committee but not less than 2,
##no sub-committee shall have power to co-opt additional members,
##no sub-committee shall have power to co-opt additional members,
##a sub-committee must not commit '''''SCANZ''''' to any financial expenditure without express authority from the '''committee''', and
##a sub-committee must not commit '''SCANZ''' to any financial expenditure without express authority from the '''committee''', and
##a sub-committee must not further delegate any of its powers.
##a sub-committee must not further delegate any of its powers.
{| class="wikitable" style="margin-left: 10px;"
 
|This rule reflects the fact that it can be difficult to arrange meetings where officers are all present in one room and enables the use of modern communication methods to hold committee meetings.
==General matters: Committees==
<P>It also makes it clear that a society’s committee can make decisions where the Act, the constitution, or decisions made by general meetings do not provide answers to issues.
|}
#The '''committee''' and any sub-committee may act by resolution approved during a conference call using audio and/or audio-visual technology or through a written ballot conducted by email, electronic voting system, or post, and any such resolution shall be recorded in the minutes of the next '''committee''' or sub-committee meeting.
#The '''committee''' and any sub-committee may act by resolution approved during a conference call using audio and/or audio-visual technology or through a written ballot conducted by email, electronic voting system, or post, and any such resolution shall be recorded in the minutes of the next '''committee''' or sub-committee meeting.
#Other than as prescribed by the '''Act''' or this '''constitution''', the '''committee''' or any sub-committee may regulate its proceedings as it thinks fit.
#Other than as prescribed by the '''Act''' or this '''constitution''', the '''committee''' or any sub-committee may regulate its proceedings as it thinks fit.
[[Category:SCANZ|D]]

Latest revision as of 20:20, 15 August 2025

Committee

Committee composition

  1. The committee will consist of 3 officers:
    1. the chair
    2. the vice-chair
    3. the secretary.

Functions of the committee

  1. From the end of each annual general meeting until the end of the next, SCANZ shall be managed by, or under the direction or supervision of, the committee, in accordance with the Incorporated Societies Act 2022, any regulations made under that Act, and this constitution.

Powers of the committee

  1. The committee has all the powers necessary for managing - and for directing and supervising the management of - the operation and affairs of SCANZ, subject to such modifications, exceptions, or limitations as are contained in the Act or in this constitution.
  2. The committee has the power to appoint such officers and enter into contracts for services as are required to carry out the objects of SCANZ.

Sub-committees

  1. The committee may appoint sub-committees consisting of such persons (whether or not subscribing members of SCANZ) and for such purposes as it thinks fit. Unless otherwise resolved by the committee -
    1. the quorum of every sub-committee is half the members of the sub-committee but not less than 2,
    2. no sub-committee shall have power to co-opt additional members,
    3. a sub-committee must not commit SCANZ to any financial expenditure without express authority from the committee, and
    4. a sub-committee must not further delegate any of its powers.

General matters: Committees

  1. The committee and any sub-committee may act by resolution approved during a conference call using audio and/or audio-visual technology or through a written ballot conducted by email, electronic voting system, or post, and any such resolution shall be recorded in the minutes of the next committee or sub-committee meeting.
  2. Other than as prescribed by the Act or this constitution, the committee or any sub-committee may regulate its proceedings as it thinks fit.
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