Introductory rules: Difference between revisions
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{{ChapterInfo|SCANZ | {{ChapterInfo|SCANZ Constitution handbook|1|Introductory rules}} | ||
==Constitution== | ==Constitution== | ||
# | #This document is the '''constitution''' of the Society for Creative Anachronism (New Zealand) Incorporated (referenced in this '''constitution''' as "'''SCANZ'''"), incorporated under the Incorporated Societies Act 2022. | ||
# | #This '''constitution''' entirely replaces the rules of incorporation for the Society for Creative Anachronism (New Zealand) Incorporated under the Incorporated Societies Act 1908. | ||
# | #All rules in this '''constitution''' are numbered and lettered (e.g. 1.2.3.a.ii) to facilitate referencing. | ||
==Context== | ==Context== | ||
# | #The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations. The SCA is devoted to the research and re-creation of pre-17th century skills, arts, combat, culture, and employing knowledge of world history to enrich the lives of participants through events, demonstrations, and other educational presentations and activities. | ||
# | #'''SCANZ''' is the New Zealand instance of this global organisation. | ||
# | #Other instances of this organisation include: | ||
## | ##The Society for Creative Anachronism Incorporated in California, USA ('''SCA Inc''') | ||
## | ##The Society for Creative Anachronism Limited Australia ('''SCA Ltd''') | ||
## | ##and other incorporations in Europe and Canada. | ||
# | #'''SCANZ''' and any other affiliates within New Zealand or Australia and their territories are the corporate organisations that provide the administration for recreational and educational activities of the shared recreational entity known as the '''"Kingdom of Lochac"''', or "Lochac". The other affiliates include '''SCA Ltd''', and any under the auspices of student unions in New Zealand and Australia. | ||
## | ##This recreational entity has structures and appointments that support participation in the activities that are the organisation's purpose which may be outside of, but are subservient to the requirements and appointments in this '''constitution'''. | ||
# | #'''SCA Inc''' has a document known as the "Organizational Handbook", that contains the mission and values of the '''SCA''' and a section called '''"Corpora"''' that lays out the governance of the recreation activities of the '''SCA'''. | ||
# | #In order to remain aligned with the international '''SCA''' organisation, '''SCANZ''' will endeavour to maintain its body of rules in line with the mission and values and with '''Corpora'''. '''SCANZ''' reserves the right to deviate from '''Corpora''' where required by New Zealand law or the interests of its membership. | ||
# | #From time to time, '''SCA Inc.''' will make amendments to '''Corpora'''. When this occurs, '''SCANZ''' will evaluate what changes will be made this '''constitution''' and other policies, if any. | ||
# | #Changes to our '''affiliate''' organisations' rules and procedures have no effect within New Zealand unless implemented by '''SCANZ'''. | ||
# | #Changes to policies and procedures held jointly with '''SCA Ltd''' must be agreed to by both organisations, or the policy or procedure must be separated by jurisdiction. | ||
# | #The rules and procedures around '''SCANZ's''' activities that are not otherwise covered by the '''SCANZ''' '''constitution''', '''SCANZ''' affiliation (operating) agreements or '''SCANZ''' bylaws or policies are found in: | ||
## | ##The Corpora of the Society for Creative Anachronism Inc., | ||
## | ##'''SCA Inc's''' Society Officers' policies, | ||
## | ##The document known as the "Book of Laws of the Kingdom of Lochac", and | ||
## | ##The '''Kingdom of Lochac's''' administrative handbooks and rules for the various activities and procedures that are regulated. | ||
==Definitions== | ==Definitions== | ||
| Line 32: | Line 29: | ||
#;Act | #;Act | ||
#:means the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#whole Incorporated Societies Act 2022] or any Act which replaces it (including amendments to it from time to time), and any regulations made under the Act or under any Act which replaces it. | #:means the [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#whole Incorporated Societies Act 2022] or any Act which replaces it (including amendments to it from time to time), and any regulations made under the Act or under any Act which replaces it. | ||
#; | #;Affiliate and affiliates | ||
#: | #:means other instances of the Society for Creative Anachronism ('''SCA''') encompassed by an '''operating (affiliation) agreement''', whether directly or indirectly. | ||
#;Annual general meeting (AGM) | #;Affiliate member{ | ||
#:means a meeting of the | #:means a member of one of the other instances of the SCA encompassed by an '''operating (affiliation) agreement''', whether directly or indirectly. | ||
#; | #;Annual general meeting (AGM) | ||
#: | #:means a meeting of the '''subscribing members''' of '''SCANZ''' held once per year which, among other things, will receive and consider reports on '''SCANZ's''' activities and finances. | ||
#; | #;Baron or Baroness | ||
#: | #:means the titular head of a '''barony''' and does not mean any real-world nobility. | ||
#; | #;Barony | ||
#: | #:A '''geographical branch''' of the '''SCA'''. | ||
#; | #;Branch | ||
#: | #:means any branch of the '''SCA''', as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora]. | ||
#;Canton | |||
#:A '''branch''' of the '''SCA''' that is supported within a '''barony'''. | |||
#;Chair | #;Chair | ||
#:means the '''officer''' responsible for chairing '''general meetings''' and '''committee meetings''', and who provides leadership for | #:means the '''officer''' responsible for chairing '''general meetings''' and '''committee meetings''', and who provides leadership for '''SCANZ'''. | ||
#; | #;Chairperson | ||
#: | #:means the person chairing a meeting, who may or may not be the '''chair''' of '''SCANZ'''. | ||
#; | #;College | ||
#: | #:means an affiliated '''branch''' of the '''SCA''' based in an educational institution that is under the auspices of a student union and its rules, not this '''constitution'''. They are administered independently of any '''geographical branch''' they are within the geographical boundaries of. | ||
#;Committee | #;Committee | ||
#: | #:means the governing body of '''SCANZ''', as set out in this '''constitution'''. | ||
#; | #;Committee meeting | ||
#: | #:means a meeting of the '''committee''' convened according to the process in this '''constitution'''. | ||
#; | #;Complaint and dispute | ||
#: | #:have the meanings contained within [https://www.legislation.govt.nz/act/public/2022/0012/latest/whole.html#LMS532560 section 38 of '''the Act'''.] | ||
#;Constitution | #;Constitution | ||
#:means the rules in this document. | #:means the rules in this document. | ||
#; | #;Contact details | ||
#: | #:means a physical or an electronic address used by the person and a telephone number that is used by the person. | ||
#; | #;Corporate officers | ||
#: | #:means the '''SCANZ registrar''', SCANZ treasurer, and SCANZ diversity, equity and inclusion officer | ||
#; | #;Crown | ||
#: | #:means the titular heads of the recreational entity of the '''Kingdom of Lochac''', and does not mean any real-world royal persons. | ||
#: | #:The Crown is most commonly a '''king''' and '''queen''', but may be any combination of the two. | ||
#; | #;Event | ||
#: | #:means an '''SCA'''-sponsored event as defined in '''SCA Inc's''' [https://www.sca.org/wp-content/uploads/2019/12/govdocs.pdf Corpora] | ||
#; | #;Event member | ||
#: | #:means an individual who has consented to be granted temporary membership with limited privileges for a single '''event''', according to this '''constitution'''. | ||
#; | #;Financial statements | ||
#: | #:has the same meaning as [https://www.legislation.govt.nz/act/public/2022/0012/latest/link.aspx?id=DLM4632890#DLM4632890 section 6 of the Financial Reporting Act]. | ||
#;General meeting | #;General meeting | ||
#:means either an '''annual general meeting''' or a '''special general meeting''' of the | #:means either an '''annual general meeting''' or a '''special general meeting''' of the '''subscribing members''' of '''SCANZ'''. | ||
#; | #;Geographical branch | ||
#: | #:means any '''branch''' either of '''shire''' or greater status, or of lesser status than '''shire''' but occupying a unique geographical area not encompassed by any other '''branch'''. | ||
#; | #;Great officer | ||
#: | #:means one of the kingdom-level roles defined as a Great officer in the "Book of Laws of the Kingdom of Lochac". These roles may or may not include '''officers''' of '''SCANZ'''. | ||
#;Interested member | #;Interested member | ||
#:means a member who is interested in a matter for any of the reasons set out in [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100941.html section 62 of the Act]. | #:means a member who is interested in a matter for any of the reasons set out in [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100941.html section 62 of the Act]. | ||
#;Interests register | #;Interests register | ||
#:means the register of interests of '''officers''', kept under this '''constitution''' and as required by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100951.html section 73 of the Act]. | #:means the register of interests of '''officers''', kept under this '''constitution''' and as required by [https://www.legislation.govt.nz/act/public/2022/0012/latest/LMS100951.html section 73 of the Act]. | ||
#; | #;King | ||
#: | #:means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person. | ||
#; | #;Kingdom | ||
#: | #:A geographical branch of the '''SCA''', ruled by a '''King''' and '''Queen''' (or combination thereof). | ||
#;Kingdom-level | #;Kingdom-level | ||
#:means something that supports the '''Kingdom of Lochac''' as a whole, not specific '''branches'''. | #:means something that supports the '''Kingdom of Lochac''' as a whole, not specific '''branches'''. | ||
| Line 91: | Line 90: | ||
#;Matter | #;Matter | ||
#:means - | #:means - | ||
#:* | #:*'''SCANZ's''' performance of its activities or exercise of its powers; or | ||
#:*an arrangement, agreement, or contract (a transaction) made or entered into, or proposed to be entered into, by | #:*an arrangement, agreement, or contract (a transaction) made or entered into, or proposed to be entered into, by '''SCANZ'''. | ||
#; | #;Member | ||
#:means both '''subscribing members''' and '''event members''' as defined here. | #:means both '''subscribing members''' and '''event members''' as defined here. | ||
#;Notice | #;Notice | ||
#:to '''members''' includes any notice given by email, post, or courier. | #:to '''members''' includes any notice given by email, post, or courier. | ||
| Line 100: | Line 99: | ||
#:means a natural person who is: | #:means a natural person who is: | ||
#:*a member of the '''committee''', or | #:*a member of the '''committee''', or | ||
#:*occupying a position in | #:*occupying a position in '''SCANZ''' that allows them to exercise significant influence over the management or administration of '''SCANZ''', including any Chief Executive or Treasurer. | ||
#:* | #:*individuals appointed to roles that facilitate the management and administration of '''SCANZ''', its branches and its activities, listed in [https://scanzwiki.fullmesh.co.nz/index.php/Officers#Other_officers 6.2.4.] | ||
#; | #;Operating agreement | ||
#: | #:An affiliation agreement between two instances of the SCA that documents the relationship between the two organisations and describes the mutual rights and obligations of the parties. | ||
#; | #;Prince or Princess | ||
#: | #:means the titular heads of a '''Principality''' and does not mean any real-world royal person. | ||
#; | #;Principality | ||
#: | #:A geographical branch within a '''kingdom''' of the '''SCA''', ruled by a '''Prince''' and '''Princess''' (or combination thereof). | ||
#; | #;Queen | ||
#: | #:means one of the pair that comprises the '''Crown''' and does not mean any real-world royal person. | ||
#; | #;Reeve | ||
#: | #:The treasurer of a '''branch'''. | ||
#;Register of members | #;Register of members | ||
#:means the register of '''members''' kept under this '''constitution''' as required by section 79 of the Act. | #:means the register of '''members''' kept under this '''constitution''' as required by section 79 of the Act. | ||
#; | #;SCA | ||
#: | #:The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations devoted to the research and re-creation of pre-17th century skills, arts, combat, culture. | ||
#; | #;SCA Inc | ||
#: | #:means the Society for Creative Anachronism Incorporated in California, USA. | ||
#; | #;SCA Ltd | ||
#: | #:means the Society for Creative Anachronism Ltd (Australia). | ||
#; | #;SCANZ | ||
#: | #:means the Society for Creative Anachronism (New Zealand) Incorporated. | ||
#; | #;SCANZ Registrar | ||
#: | #:means the officer who maintains the '''register of members''' of '''SCANZ'''. | ||
#;Secretary | #;Secretary | ||
#:means the officer responsible for the matters specifically noted in this '''constitution'''. | #:means the officer responsible for the matters specifically noted in this '''constitution'''. | ||
#; | #;Seneschal | ||
#: | #:The person responsible for the administrative oversight of a '''branch'''. | ||
#; | #;Shire | ||
#: | #:A '''geographical branch''' of the '''SCA'''. | ||
#;Special general meeting | #;Special general meeting | ||
#:means a meeting of the | #:means a meeting of the '''subscribing members''', other than an '''annual general meeting''', called for a specific purpose or purposes. | ||
#; | #;Subscribing member | ||
#:means an individual who has consented to become a | #:means an individual who has consented to become a subscribing '''member''' of '''SCANZ''', by following the procedure in the relevant section of this '''constitution'''. | ||
#; | #;Vice-chair: | ||
#:means the '''officer''' elected or appointed to deputise in the absence of the '''Chair'''. | #:means the '''officer''' elected or appointed to deputise in the absence of the '''Chair'''. | ||
#;Working days | #;Working days | ||
| Line 140: | Line 139: | ||
==The name of the society== | ==The name of the society== | ||
#The name of the society is | #The name of the society is "Society for Creative Anachronism (New Zealand) Incorporated" (in this '''constitution''' referred to as '''"SCANZ"'''). | ||
==Charitable status== | ==Charitable status== | ||
# | #'''SCANZ''' is not and does not intend to be registered as a charitable entity under the Charities Act 2005. | ||
==The purposes of the society== | ==The purposes of the society== | ||
# | #'''SCANZ''' is a not-for-profit educational, sporting and recreational society whose purposes include: | ||
## | ##conducting and promoting research into pre-17th century culture and life; and | ||
## | ##presenting activities and events which recreate the environment of said era, such as, but not limited to, tournaments, jousts, feasts, fairs, dances, classes; and | ||
## | ##actively pursuing and encouraging the recruitment of new '''members''' into '''SCANZ''' and its affiliates; and | ||
## | ##undertaking such activities as may be reasonably expected in a society of this nature. | ||
# | #'''SCANZ''' must not operate for the purpose of, or with the effect of - | ||
##distributing any gain, profit, surplus, dividend, or other similar financial benefit to any of its '''members | ##distributing any gain, profit, surplus, dividend, or other similar financial benefit to any of its '''members''' or other individuals (whether in money or in kind); or | ||
##having capital that is divided into shares or stock held by its '''members | ##having capital that is divided into shares or stock held by its '''members''' or other individuals; or | ||
##holding property in which its '''member'''s have a disposable interest (whether directly, or in the form of shares or stock in the capital of | ##holding property in which its '''member'''s have a disposable interest (whether directly, or in the form of shares or stock in the capital of '''SCANZ''' or otherwise). | ||
#But | #But '''SCANZ''' will not operate for the financial gain of '''members''' simply if '''SCANZ''' - | ||
##engages in trade, | ##engages in trade, | ||
##reimburses a '''member''' for reasonable expenses legitimately incurred on behalf of | ##reimburses a '''member''' for reasonable expenses legitimately incurred on behalf of '''SCANZ''' or while pursuing '''SCANZ's''' purposes, | ||
##provides benefits to members of the public or members of a class of the public and those persons include '''members''' or their families, | ##provides benefits to members of the public or members of a class of the public and those persons include '''members''' or their families, | ||
##provides benefits to '''members''' or their families to alleviate hardship, | ##{{Edit}}<del>provides benefits to '''members''' or their families to alleviate hardship,</del>{{/Edit}} {{Comment}}IRD have asked us to remove this clause, despite it being provided by the Act.{{/Comment}} | ||
##provides educational scholarships or grants to '''members''' or their families, | ##provides educational scholarships or grants to '''members''' or their families, | ||
##pays a '''member''' a salary or wages or other payments for services to | ##pays a '''member''' a salary or wages or other payments for services to '''SCANZ''' on arm's length terms (terms reasonable in the circumstances if the parties were connected or related only by the transaction in question, each acting independently, and each acting in its own best interests; or are terms less favourable to the '''member''' than those terms and the payment for services, or other transaction, does not include any share of a gain, profit, or surplus, percentage of revenue, or other reward in connection with any gain, profit, surplus, or revenue of '''SCANZ'''), | ||
##provides a '''member''' with incidental benefits (for example, trophies, prizes, or discounts on products or services) in accordance with the purposes of | ##provides a '''member''' with incidental benefits (for example, trophies, prizes, or discounts on products or services) in accordance with the purposes of '''SCANZ'''. | ||
##on removal of | ##on removal of '''SCANZ''' from the Register of Incorporated Societies having its surplus assets distributed under subpart 5 of Part 5 of the '''Act''' to a '''member''' that is a not-for-profit entity. | ||
==Act and regulations== | ==Act and regulations== | ||
#Nothing in this '''constitution''' authorises | #Nothing in this '''constitution''' authorises '''SCANZ''' to do anything which contravenes or is inconsistent with the '''Act''', any regulations made under the '''Act''', or any other legislation. | ||
==Restrictions on SCANZ powers== | ==Restrictions on SCANZ powers== | ||
# | #'''SCANZ''' must not be carried on for the financial gain of any of its '''members'''. | ||
# | #'''SCANZ's''' capacity, rights, powers, and privileges are subject to the following restrictions - | ||
## | ##'''SCANZ''' may not borrow money, nor can its '''branches''' borrow money in the name of '''SCANZ.''' | ||
==Registered office== | ==Registered office== | ||
| Line 179: | Line 178: | ||
##in a form and as required by the '''Act'''. | ##in a form and as required by the '''Act'''. | ||
==Contact person | ==Contact person== | ||
# | #'''SCANZ''' must have at least 1 but no more than 3 contact person(s) whom the Registrar of Incorporated Societies can contact when needed. | ||
# | #'''SCANZ's''' contact person must be: | ||
##At least 18 years of age, and | ##At least 18 years of age, and | ||
##Ordinarily resident in New Zealand. | ##Ordinarily resident in New Zealand. | ||
#A contact person | #A contact person is appointed by the '''committee'''. | ||
#Each contact person's name must be provided to the Registrar of Incorporated Societies, along with their contact details, including: | #Each contact person's name must be provided to the Registrar of Incorporated Societies, along with their contact details, including: | ||
##a physical address or an electronic address, and | ##a physical address or an electronic address, and | ||
##a telephone number. | ##a telephone number. | ||
#Any change in that contact person or that person's name or contact details must be advised to the Registrar of Incorporated Societies within 20 '''working days''' of that change occurring, or | #Any change in that contact person or that person's name or contact details must be advised to the Registrar of Incorporated Societies within 20 '''working days''' of that change occurring, or '''SCANZ''' becoming aware of the change. | ||
Latest revision as of 22:13, 30 November 2025
Introductory rules
Constitution
- This document is the constitution of the Society for Creative Anachronism (New Zealand) Incorporated (referenced in this constitution as "SCANZ"), incorporated under the Incorporated Societies Act 2022.
- This constitution entirely replaces the rules of incorporation for the Society for Creative Anachronism (New Zealand) Incorporated under the Incorporated Societies Act 1908.
- All rules in this constitution are numbered and lettered (e.g. 1.2.3.a.ii) to facilitate referencing.
Context
- The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations. The SCA is devoted to the research and re-creation of pre-17th century skills, arts, combat, culture, and employing knowledge of world history to enrich the lives of participants through events, demonstrations, and other educational presentations and activities.
- SCANZ is the New Zealand instance of this global organisation.
- Other instances of this organisation include:
- The Society for Creative Anachronism Incorporated in California, USA (SCA Inc)
- The Society for Creative Anachronism Limited Australia (SCA Ltd)
- and other incorporations in Europe and Canada.
- SCANZ and any other affiliates within New Zealand or Australia and their territories are the corporate organisations that provide the administration for recreational and educational activities of the shared recreational entity known as the "Kingdom of Lochac", or "Lochac". The other affiliates include SCA Ltd, and any under the auspices of student unions in New Zealand and Australia.
- This recreational entity has structures and appointments that support participation in the activities that are the organisation's purpose which may be outside of, but are subservient to the requirements and appointments in this constitution.
- SCA Inc has a document known as the "Organizational Handbook", that contains the mission and values of the SCA and a section called "Corpora" that lays out the governance of the recreation activities of the SCA.
- In order to remain aligned with the international SCA organisation, SCANZ will endeavour to maintain its body of rules in line with the mission and values and with Corpora. SCANZ reserves the right to deviate from Corpora where required by New Zealand law or the interests of its membership.
- From time to time, SCA Inc. will make amendments to Corpora. When this occurs, SCANZ will evaluate what changes will be made this constitution and other policies, if any.
- Changes to our affiliate organisations' rules and procedures have no effect within New Zealand unless implemented by SCANZ.
- Changes to policies and procedures held jointly with SCA Ltd must be agreed to by both organisations, or the policy or procedure must be separated by jurisdiction.
- The rules and procedures around SCANZ's activities that are not otherwise covered by the SCANZ constitution, SCANZ affiliation (operating) agreements or SCANZ bylaws or policies are found in:
- The Corpora of the Society for Creative Anachronism Inc.,
- SCA Inc's Society Officers' policies,
- The document known as the "Book of Laws of the Kingdom of Lochac", and
- The Kingdom of Lochac's administrative handbooks and rules for the various activities and procedures that are regulated.
Definitions
- In this constitution, unless the context requires otherwise, the following words and phrases have the following meanings:
- Act
- means the Incorporated Societies Act 2022 or any Act which replaces it (including amendments to it from time to time), and any regulations made under the Act or under any Act which replaces it.
- Affiliate and affiliates
- means other instances of the Society for Creative Anachronism (SCA) encompassed by an operating (affiliation) agreement, whether directly or indirectly.
- Affiliate member{
- means a member of one of the other instances of the SCA encompassed by an operating (affiliation) agreement, whether directly or indirectly.
- Annual general meeting (AGM)
- means a meeting of the subscribing members of SCANZ held once per year which, among other things, will receive and consider reports on SCANZ's activities and finances.
- Baron or Baroness
- means the titular head of a barony and does not mean any real-world nobility.
- Barony
- A geographical branch of the SCA.
- Branch
- means any branch of the SCA, as defined in SCA Inc's Corpora.
- Canton
- A branch of the SCA that is supported within a barony.
- Chair
- means the officer responsible for chairing general meetings and committee meetings, and who provides leadership for SCANZ.
- Chairperson
- means the person chairing a meeting, who may or may not be the chair of SCANZ.
- College
- means an affiliated branch of the SCA based in an educational institution that is under the auspices of a student union and its rules, not this constitution. They are administered independently of any geographical branch they are within the geographical boundaries of.
- Committee
- means the governing body of SCANZ, as set out in this constitution.
- Committee meeting
- means a meeting of the committee convened according to the process in this constitution.
- Complaint and dispute
- have the meanings contained within section 38 of the Act.
- Constitution
- means the rules in this document.
- Contact details
- means a physical or an electronic address used by the person and a telephone number that is used by the person.
- Corporate officers
- means the SCANZ registrar, SCANZ treasurer, and SCANZ diversity, equity and inclusion officer
- Crown
- means the titular heads of the recreational entity of the Kingdom of Lochac, and does not mean any real-world royal persons.
- The Crown is most commonly a king and queen, but may be any combination of the two.
- Event
- means an SCA-sponsored event as defined in SCA Inc's Corpora
- Event member
- means an individual who has consented to be granted temporary membership with limited privileges for a single event, according to this constitution.
- Financial statements
- has the same meaning as section 6 of the Financial Reporting Act.
- General meeting
- means either an annual general meeting or a special general meeting of the subscribing members of SCANZ.
- Geographical branch
- means any branch either of shire or greater status, or of lesser status than shire but occupying a unique geographical area not encompassed by any other branch.
- Great officer
- means one of the kingdom-level roles defined as a Great officer in the "Book of Laws of the Kingdom of Lochac". These roles may or may not include officers of SCANZ.
- Interested member
- means a member who is interested in a matter for any of the reasons set out in section 62 of the Act.
- Interests register
- means the register of interests of officers, kept under this constitution and as required by section 73 of the Act.
- King
- means one of the pair that comprises the Crown and does not mean any real-world royal person.
- Kingdom
- A geographical branch of the SCA, ruled by a King and Queen (or combination thereof).
- Kingdom-level
- means something that supports the Kingdom of Lochac as a whole, not specific branches.
- Kingdom of Lochac
- means the recreational entity that supports the educational and recreational aspects of SCANZ's purposes, jointly with SCA Ltd.
- Matter
- means -
- SCANZ's performance of its activities or exercise of its powers; or
- an arrangement, agreement, or contract (a transaction) made or entered into, or proposed to be entered into, by SCANZ.
- Member
- means both subscribing members and event members as defined here.
- Notice
- to members includes any notice given by email, post, or courier.
- Officer
- means a natural person who is:
- a member of the committee, or
- occupying a position in SCANZ that allows them to exercise significant influence over the management or administration of SCANZ, including any Chief Executive or Treasurer.
- individuals appointed to roles that facilitate the management and administration of SCANZ, its branches and its activities, listed in 6.2.4.
- Operating agreement
- An affiliation agreement between two instances of the SCA that documents the relationship between the two organisations and describes the mutual rights and obligations of the parties.
- Prince or Princess
- means the titular heads of a Principality and does not mean any real-world royal person.
- Principality
- A geographical branch within a kingdom of the SCA, ruled by a Prince and Princess (or combination thereof).
- Queen
- means one of the pair that comprises the Crown and does not mean any real-world royal person.
- Reeve
- The treasurer of a branch.
- Register of members
- means the register of members kept under this constitution as required by section 79 of the Act.
- SCA
- The Society for Creative Anachronism (SCA) is an international non-profit volunteer educational organisation comprised of affiliated organisations devoted to the research and re-creation of pre-17th century skills, arts, combat, culture.
- SCA Inc
- means the Society for Creative Anachronism Incorporated in California, USA.
- SCA Ltd
- means the Society for Creative Anachronism Ltd (Australia).
- SCANZ
- means the Society for Creative Anachronism (New Zealand) Incorporated.
- SCANZ Registrar
- means the officer who maintains the register of members of SCANZ.
- Secretary
- means the officer responsible for the matters specifically noted in this constitution.
- Seneschal
- The person responsible for the administrative oversight of a branch.
- Shire
- A geographical branch of the SCA.
- Special general meeting
- means a meeting of the subscribing members, other than an annual general meeting, called for a specific purpose or purposes.
- Subscribing member
- means an individual who has consented to become a subscribing member of SCANZ, by following the procedure in the relevant section of this constitution.
- Vice-chair
- means the officer elected or appointed to deputise in the absence of the Chair.
- Working days
- mean as defined in the Legislation Act 2019. Examples of days that are not working days include, but are not limited to, the following — a Saturday, a Sunday, Waitangi Day, Good Friday, Easter Monday, ANZAC Day, the Sovereign's birthday, Te Rā Aro ki a Matariki/Matariki Observance Day, and Labour Day.
The name of the society
- The name of the society is "Society for Creative Anachronism (New Zealand) Incorporated" (in this constitution referred to as "SCANZ").
Charitable status
- SCANZ is not and does not intend to be registered as a charitable entity under the Charities Act 2005.
The purposes of the society
- SCANZ is a not-for-profit educational, sporting and recreational society whose purposes include:
- conducting and promoting research into pre-17th century culture and life; and
- presenting activities and events which recreate the environment of said era, such as, but not limited to, tournaments, jousts, feasts, fairs, dances, classes; and
- actively pursuing and encouraging the recruitment of new members into SCANZ and its affiliates; and
- undertaking such activities as may be reasonably expected in a society of this nature.
- SCANZ must not operate for the purpose of, or with the effect of -
- distributing any gain, profit, surplus, dividend, or other similar financial benefit to any of its members or other individuals (whether in money or in kind); or
- having capital that is divided into shares or stock held by its members or other individuals; or
- holding property in which its members have a disposable interest (whether directly, or in the form of shares or stock in the capital of SCANZ or otherwise).
- But SCANZ will not operate for the financial gain of members simply if SCANZ -
- engages in trade,
- reimburses a member for reasonable expenses legitimately incurred on behalf of SCANZ or while pursuing SCANZ's purposes,
- provides benefits to members of the public or members of a class of the public and those persons include members or their families,
provides benefits to members or their families to alleviate hardship,IRD have asked us to remove this clause, despite it being provided by the Act.- provides educational scholarships or grants to members or their families,
- pays a member a salary or wages or other payments for services to SCANZ on arm's length terms (terms reasonable in the circumstances if the parties were connected or related only by the transaction in question, each acting independently, and each acting in its own best interests; or are terms less favourable to the member than those terms and the payment for services, or other transaction, does not include any share of a gain, profit, or surplus, percentage of revenue, or other reward in connection with any gain, profit, surplus, or revenue of SCANZ),
- provides a member with incidental benefits (for example, trophies, prizes, or discounts on products or services) in accordance with the purposes of SCANZ.
- on removal of SCANZ from the Register of Incorporated Societies having its surplus assets distributed under subpart 5 of Part 5 of the Act to a member that is a not-for-profit entity.
Act and regulations
- Nothing in this constitution authorises SCANZ to do anything which contravenes or is inconsistent with the Act, any regulations made under the Act, or any other legislation.
Restrictions on SCANZ powers
- SCANZ must not be carried on for the financial gain of any of its members.
- SCANZ's capacity, rights, powers, and privileges are subject to the following restrictions -
- SCANZ may not borrow money, nor can its branches borrow money in the name of SCANZ.
Registered office
- The registered office of SCANZ shall be at such place in New Zealand as the committee from time to time determines.
- Changes to the registered office must be notified to the Registrar of Incorporated Societies -
- at least 5 working days before the change of address for the registered office is due to take effect, and
- in a form and as required by the Act.
Contact person
- SCANZ must have at least 1 but no more than 3 contact person(s) whom the Registrar of Incorporated Societies can contact when needed.
- SCANZ's contact person must be:
- At least 18 years of age, and
- Ordinarily resident in New Zealand.
- A contact person is appointed by the committee.
- Each contact person's name must be provided to the Registrar of Incorporated Societies, along with their contact details, including:
- a physical address or an electronic address, and
- a telephone number.
- Any change in that contact person or that person's name or contact details must be advised to the Registrar of Incorporated Societies within 20 working days of that change occurring, or SCANZ becoming aware of the change.
