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Rules and policies on this page are currently in draft, and are not the current rules and polices in effect. See sca.org.nz for our current rules and policies.

SCANZ constitution

Download a pdf of the SCANZ constitution - August 2026

1. Introductory rules
2. Members
3. General meetings
4. Committee
5. Committee meetings
6. Officers
7. Records
8. Finances
9. Dispute resolution
10. Liquidation and removal from the register
11. Alterations to the constitution
12. Other
13. Record of amendments

Amendments to constitution - AGM - Sunday 2nd August 2026 - passed unanimously

Accepted amendment at the AGM

Insert:

6.2.3.5 SCANZ Health and safety officer

1. The SCANZ health and safety officer must:

a. provide advice to the committee and liaise with relevant officers concerning health and safety matters for SCANZ's corporate policies and procedures, and recreational activities.

b. provide advice and support to branches to improve health and safety in their activities.

c. report to the committee and its affiliates according to guidelines that may be set by the committee from time to time.

d. perform other duties of a related nature, as may be negotiated with the committee from time to time.

2. Should the committee choose not to appoint a SCANZ health and safety officer, they must perform these duties themselves.

Background: The Kingdom Chirurgeon is an in-game role that does not easily mange safety aspects across two legislative regimes. The health and safety officer is tasked with managing health and safety of SCA activities in New Zealand. Injuries happen to real people and not their personas, so health and safety is fundamentally a direct responsibility of SCANZ, not Lochac.

Amendments to constitution - SGM - Sunday 18 January 2026 - passed unanimously

IRD requested we make some changes to our constitution to maintain our income tax deduction.

They requested that we remove one clause:

1.6.3

"But SCANZ will not operate for the financial gain of members simply if SCANZ -

d. provides benefits to members or their families to alleviate hardship,"

IRD also requested that we re-add:

"No addition to, deletion from or alteration of the organisation’s rules shall be made which would allow personal financial gain to any individuals. The provisions and effect of this clause shall not be removed from this document and shall be included and implied into any document replacing this document." This was added as 11.1.2 and subsequent rules renumbered.

New constitution 2025

In 2025, SCANZ was required to update its rules of incorporation to bring them into line with the new legislation for incorporated societies.

The Act provided for us to entirely replace our rules with a new constitution in this situation, allowing us to remove entrenched clauses, that we otherwise couldn't change.

The Companies Office very helpfully produced a Constitution Builder to assist societies in creating compliant constitutions, and this was used to create the new constitution.

Information that was still relevant and lawful from our previous rules was included in this new constitution, but we had to make some changes to become compliant with the new legislation. You can see where all the changes have come from here

Official events

• Official events

Officerness

• Officers of Incorporated Societies - Who's an officer of the society (in the Inc Soc sense)
• Officer exclusions - Why can't someone have these two roles? Work in progress.