Kingdom Law - Officers

Officers

Kingdom Officers

Greater Officers

Great Officers is the term used in Corpora There shall be tennine Great Officers in Lochac. They shall be:

1. The Kingdom Seneschal
2. the Crux Australis Herald
3. the Earl Marshal
4. the Minister of Arts and Sciences
5. the Chancellor of the Exchequer
6. the Kingdom Chronicler There are group level officers with the same name
7. the Kingdom Chirurgeon
8. the Kingdom HospitallerChatelaine
9. the Kingdom Constable.
10. and the DEI (Diversity, Equity, and Inclusivity) Officer. This is a corporate office, not a kingdom one.

Lesser Officers

There shall be four Lesser Officers in Lochac. They shall be:

1. the Provost of the College of Scribes
2. the Keeper of Regalia
3. the Kingdom Historian
4. and the Kingdom Web Minister.

Term of office

1. The normal term of office for a Kingdom Officer shall be two years
2. This term shall only be extended in exceptional circumstances.
3. No Kingdom Officer may serve for more than four years consecutively.

Required Offices (Baronies)

Moved under new heading to distinguish from Kingdom Officers

Responsibilities

Moved up to make it clear that this is for Kingdom Officers, not group officers.

To the Crown

1. The Greater and Lesser Officers are responsible to the Crown for carrying out the Laws and administering the affairs of Lochac.
2. They owe allegiance to the Crown in the performance of their offices.
3. In addition to the specific duties defined hereunder, each officer shall carry out such other duties as are appropriate to the office, or as are directed by the Crown.

Documentation of the office

As part of their responsibility to the administration of the kingdom, the Greater and Lesser Officers shall produce and/or maintain governing documents or written policies of their office (which shall include an office Statement of Responsibilities) and seek approval of both the Crown and the Kingdom Seneschal, and the Board of SCA Ltd and Committee of SCANZ for any changes to the governing documents or written policies of their office. Where do the Statements of Responsibility live? Do they actually exist?

Communication

It shall be the responsibility and duty of each Great and Lesser Officer of the kingdom to maintain regular contact with, provide support to and collect reports from the local officers below them.

Deputies

1. It shall be the duty of each Great and Lesser Officer, within six months of assuming office, to obtain a deputy capable of assuming their office in case of emergency.
2. Emergency replacement deputies must be approved in the same manner as the office holder. If a role is appointed by the Committee/Board, their emergency deputy needs to be as well, and have the same requirements. E.g. my appointment as the Emergency Replacement for the Society Marshal was approved by the Board of Directors.

Group officers

Baronies

Baronies are required to have at least seven officers. TheyThe required offices shall be:

1. the Seneschal
2. the Reeve
3. the Herald
4. the Marshal (of any discipline) Clarification from Society Marshal that this is just one marshal of any flavour, could be a TAM.
5. the Arts and Sciences Minister
6. the Chronicler
7. the HospitallerChatelaine.

All other groups, excluding hamlets

All other groups are required to have at least three officers. The required offices shall be:

1. the Seneschal
2. the Reeve
3. one of Herald, Marshal (of any discipline), or Arts and Sciences Minister.

Term of office

Added to clarify that expectations of term for group officers is the same as kingdom officers

1. The normal term of office for a group officer shall be two years.
2. This term shall only be extended in exceptional circumstances.
3. No group officer may serve for more than four years consecutively.

Reporting

Written reports

1. The reporting schedule of all officers throughout the kingdom shall be as follows:
   1. The Kingdom Seneschal shall report to who? quarterly, by the 1st of March, June, September, and December
   2. The KingdomChancellor of the Exchequer shall report to who? quarterly as required by SCA Ltd and SCANZ requirements, also taking into account the annual reporting dates specified in Article VII of these Laws. Update reference
   3. Other Kingdom Officers shall report to who? quarterly, by the 15th of February, May, August, and November.
   4. Reeves shall send a report to the Chancellor of the Exchequer quarterly, by the 15th of January, April, July, and October.
   5. Seneschals of baronies and shires shall report to who? quarterly, by the 15th of February, May, August, and November
   6. Other officers of baronies and shires shall report to who? quarterly, by the 1st of February, May, August, and November.
   7. Seneschals of incipient groups, colleges and cantons shall report to who? quarterly, by the 15th of January, April, July and October.
   8. Other officers of colleges and cantons shall report to who? quarterly, by the 1st of January, April, July and October.
2. Failure to so report without appropriate explanation is grounds for the Crown or relevant Kingdom Officer to suspend that Officer, or to remove that Officerofficer to be suspended or removed from office. Updated to avoid having to define is doing it, as that will vary.

Rosters

Unless this is for warrants, why is it done? We don't manage warrants (including roster warrants) as Corpora says we must.

1. Each Great and Lesser Officer shall submit a roster of local officers and their deputies to the Crown upon request.
2. Failure to so submit within four weeks without appropriate explanation is grounds for the Crown to suspend that Officer for that reign, or to remove that Officerofficer to be suspended or removed from office.

Financial Reports

No kingdom officer has money of their own, it's all through the Council of the Purse.

1. Each Great and Lesser Officer in Australia shall, by the 31st of January each year, provide a financial report to the Chancellor of the Exchequer's Deputy for Australia, for the previous Australian financial year.
2. Each Great and Lesser Officer in New Zealand shall, by the 30th of April each year, provide a financial report to the Chancellor of the Exchequer's Deputy for New Zealand, for the previous New Zealand financial year
3. Failure to so report without appropriate explanation is grounds for the Crown to suspend that Officer for that reign, or to remove that officer from Office.
4. At the time a new Kingdom Officer is appointed, the outgoing Officer shall prepare a financial report for that Office.
5. Both the outgoing and incoming Officers are to sign that report and a copy is to be sent to the Exchequer.

Appointment of officers

Warrants

We don't manage warrants (including roster warrants) as Corpora says we must. A warrant for each new officer (at all levels, including marshals) must be signed by the relevant Kingdom officer and the current Crown. Existing officer warrants are maintained by using a roster for the office (a list of everyone who has a warrant for that office) that is signed by the Crown at the start of each reign.

1. Appointment to and removal from all offices at all levels shall be according to the procedures established for warrants or for official rosters, as provided by the governing documents of the SCA.

Removal of an officer

With sufficient evidence that an officer is not fulfilling the duties of that office, the Crown and the Seneschalrelevant appointing authority may remove and replace that officer. Not clear if this is for all officers (group and kingdom). Some officers are not appointed by the Crown or Kingdom Seneschal

Suspension of an officer

1. An officer may be suspended by the Crownrelevant appointing authority for failing to comply with the Laws referring to their office, as detailed under Article IV Sections 2, 3, 5 and 6. Some officers are not appointed by the Crown (because we don't warrant them)

IV.2 is only for Kingdom Officers, 3 has reporting for all officers, 5 is kingdom only, 6 is all.

1. The duties of a suspended officer shall be performed by that officer's deputy for the duration of the reign.
2. If there is no rostered deputy then the duties of a suspended officer shall be performed by the Seneschal at the relevant level, i.e. group or kingdom. Current definitions are for the Kingdom Seneschal where it just says Seneschal.... I'm presuming the Kingdom Seneschal doesn't want to pick up the work of a shire's Captain of Archers.