Committee meetings: Difference between revisions

Revision as of 07:29, 16 June 2025

Your society's constitution must cover the procedures for committee meetings, including voting procedures. Choose the number required to form a quorum and whether the committee chairperson has a casting vote.

The quorum for committee meetings is at least two-thirds the number of members of the committee.
A meeting of the committee may be held either -
1. by a number of the members of the committee who constitute a quorum, being assembled together at the place, date and time appointed for the meeting; or
2. by means of audio, or audio and visual, communication by which all members of the committee participating and constituting a quorum can simultaneously hear each other throughout the meeting.
A resolution of the committee is passed at any meeting of the committee if a majority of the votes cast on it are in favour of the resolution. Every officer on the committee shall have one vote.
The members of the committee shall elect one of their number as chairperson of the committee. If at a meeting of the committee, the chairperson is not present, the members of the committee present may choose one of their number to be chairperson of the meeting. As the committee consists of three officers, the chairperson does not need a casting vote as there will be no tied votes on any resolution of the committee.
Except as otherwise provided in this constitution, the committee may regulate its own procedure.

This rule is commonly found in society constitutions, and needs to be adapted to suit the needs of each society. It is usual to specify who in the committee is responsible for convening meetings (most commonly the Secretary).

The committee shall meet at least monthly, but need only meet once in the December-January period at such times and places and in such manner (including by audio, audio and visual, or electronic communication) as it may determine and otherwise where and as convened by the chairperson or secretary.
The secretary, or other committee member nominated by the committee, shall give to all committee members not less than 5 working days' notice of committee meetings, but in cases of urgency a shorter period of notice shall suffice.

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 ##by means of audio, or audio and visual, communication by which all members of the '''committee''' participating and constituting a quorum can simultaneously hear each other throughout the meeting.
 #A resolution of the '''committee''' is passed at any meeting of the '''committee''' if a majority of the votes cast on it are in favour of the resolution. Every '''officer''' on the '''committee''' shall have one vote.
-#The members of the '''committee''' shall elect one of their number as chairperson of the '''committee.''' If at a meeting of the '''committee''', the '''chairperson''' is not present, the members of the '''committee''' present may choose one of their number to be '''chairperson''' of the meeting. The '''chairperson''' {{Edit}}does/does not{{/Edit}} have a casting vote in the event of a tied vote on any resolution of the '''committee'''.
+#The members of the '''committee''' shall elect one of their number as chairperson of the '''committee.''' If at a meeting of the '''committee''', the '''chairperson''' is not present, the members of the '''committee''' present may choose one of their number to be '''chairperson''' of the meeting. ''As the '''committee''' consists of three '''officers''', the '''chairperson''' does not need a casting vote as there will be no tied votes on any resolution of the '''committee'''.''
 #Except as otherwise provided in this '''constitution''', the '''committee''' may regulate its own procedure.