Talk:Records

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Register of members (mandatory section)

The Act requires a society to record in its register of members the name of each member, along with their last known contact details and the date on which each person became a member.

This rule reflects the requirements of the Act and the Regulations. It also includes additional information you may find useful to record about your members.

Take care when collecting and storing personal information. Ensure you are only collecting the information you need and that you are storing it securely.

Interests register (mandatory section)

Officers have a duty to disclose interests to the committee. They must make this disclosure as soon as they become aware they have an interest in any matter being considered by the committee.

Including members of a sub-committee reflects current best practice.

The committee must keep and maintain a register of these disclosures in an interests register, and an officer of the society may inspect this register at any reasonable time.

Access to information for members (mandatory section)

This rule reflects the requirements of the Act relating to the access to information for members.

It includes —

• the grounds for refusing a request, and
• how a member can withdraw their request.